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Avaya Ipo500 Ip10 Presentation

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  • IP Office enables staff to work from anywhere and can enhance customer satisfaction with its messaging offers.
  • VoiceMail Pro standard capabilities include: Scalability Extensive Automated Attendant Personal greetings Call queuing announcements for call center environments Call recording…to name a few
  • At its most basic, VoiceMail Pro Manager provides automated attendant functionality —helping busy operators, and providing information to customers via recorded messages while they route to the appropriate extension. This includes a simple configuration suited to your particular company—such as “press 1 for sales, 2 for service, or 3 for the operator”—that either answers all incoming calls or serves as the primary backup for a live operator during high-volume periods. VoiceMail Pro can also transfer the call to an external destination if required (e.g. transfer to mobile for out-of-hours support for example). VoiceMail Pro offers dial by name where callers simply dial the name of called party using the phone keypad. When there are more than 10 entries in a search result from the Dial By Name directory lookup, the caller may reduce the results list by entering additional digits.
  • Choice of voicemail notifications (Phone Manager, Message Waiting Lamp, Email or SMS) means you never miss important voicemails wherever you may be. Text to Speech (TTS) potential applications Listen to Email: Adds flexibility and speed to your responses Reply to Email: Allows you to respond to email just read to you. The sender of email receives a .wav file attachment in their email Inbox. IVR: Text to Speech can also be used to playback database information to the caller
  • Phone Manager Lite adds productivity to your staff: CLI/Name: See who’s calling you before you even even answer and allows a more personalized customer service Telephony features are easy to use (just a mouse click away rather than a complex series of codes to enter) Preview dialling from the IPO500 internal & external directories means times saving + No more misdialled numbers Personal Call logger keeps a record of all your received, dialled and missed calls. Double-clicking on any item calls the highlighted number back in order to return a missed call or to redial a previously called or received number. Speed dials / BLF: Allows you to see at a glance who’s available to take a call, who’s already on a call and who’s placed their phone on ‘Do Not Disturb’. Park slots: 4 call park areas (which can be shared between users and operators or within a department) add further ease when transferring a call. Call tag: In addition calls can be ‘’tagged’’ with text (e.g. to enter the caller’s name or describe the nature of the call). This enhances customer service when transferring a call. Account code entry, call recording & conference are now easy to set up (just a mouse click away rather than a complex series of codes to enter).
  • Phone Manager Pro builds on Phone Manager Lite to add further productivity to your staff: Speed-dial/BLF: increased capacity to monitor status of local/remote users or call external numbers. Screen pop: Integration to contact management packages like Microsoft Outlook allows quick access to their contact details/customer profile. This allows a more personalized customer service. VoiceMail Pro control: Offers visual voicemail (see next slide for more info) Personal directory: Allows preview dialling, CLI-name matching as well as distinctive ringing via specific WAV files being played based on caller’s CLI. ACD-working: Specific agent states (Logon /Busy Not Available/ Busy Wrap Up) can be easily activated from Phone Manager Pro for real-time reporting on Compact Contact Centre (see Contact Centre section for more info). Queue monitoring: The number of call waiting can be graphically visualized on up to 2 huntgroups (see Contact Centre section for more info). Simple scripting: Based on the CLI, a text file can be displayed to remind the user/agent of a specific message (e.g. welcome prompt). Easy contact records entry: Just right click to add the caller’s number (CLI) to your Outlook contacts, your speed-dial/BLF or personal directory. Time on call: The time on call can be displayed to allow users to monitor their time on calls and reduce call costs. Door entry control: The user can remotely activate one of two relays connected to IP Office (e.g. open door or switch on coffee machine).
  • Up to 4 SoftConsole per IPO500 system The IPO500 internal directory is always up-to-date as and when users are added/deleted and can even show IPO500 remote users in an IPO500 VoIP VPN network (see ‘’Small Community Networking’’). The internal directory is automatically synchronized between IPO500 systems. Furthermore the external directory can be synchronized using LDAP
  • IP Office offers a unique conferencing capability.
  • IP Office conferencing capacity: IP406v2 and IP Office 500 - up to 64-party conference (or 21 x 3-party conference or 10 x 6-party conference, etc…) IP412 - up to 2 x 64-party conference (or 42 x 3-party conference or 20 x 6-party conference, etc…) Conference calls can be set up by using the Conf button on telephones or through the Phone Manager application for users. It is their choice. For larger, in house conference calls, users can dial a Short Code to join a specific ‘bridge’. A Short Code is a string of digits, much like an extension number. Each user on the system may have their own ‘bridge’. Maximum capacity requires as many digital trunks (E1 or T1) as there are external parties on the call. Maximum of 2 external parties if they are calling using analog trunks.
  • IP406 and IP Office 500 can conference up to 64 parties at once or enable up to 21 three-party conferences, three 21-party conferences or any other equivalent combination. IP412 Office can conference up to 42 three-party conferences or 2 x 64-party conferences. This capability is great for doing large briefings and uniquely on IP Office is made really powerful with the meet me dial in conference capability. This means you no longer have to rent expensive conference bridges from your service provider: instead IP Office can host the conference. As previously mentioned, dial in prompts and PIN codes for security are provided with VoiceMail Pro. To enhance the audio conferencing capability, the IP Office also offers the Conferencing Center option. There are 2 components of Conferencing Center: Scheduler Web Client The Scheduler allows the host to set up a future conference Delegates are automatically notified by e-mail can include CLI and PIN checking The Web Client is used during the conference by both the Host and the Participants Hosts have the ability to change delegate status - Listen Only, Speak & Listen Hosts can ask questions to the participants. Participants can reply. Results are shown on the screen and emailed to the Host at the end of the scheduled conference. Conference Center conference reports are also available providing information such as when specific participants joined and left the call. SoftConsole, the GUI application for the main answering point has the ability to set up an Ad Hoc Conference by pointing and clicking at names on the BLF & phoning external delegates. Internal participants receive a phone call allowing them to Accept or Decline the invitation. Phone Manager application provides the ability for users to book conferences within Conference Center application.
  • IP Office offers a variety of productivity applications that, among other things, allow staff to work from anywhere.
  • Mobile Twinning allows a user to twin their office desktop phone with an external device such as their mobile/cell phone. If the Service Provider allows it (not all do), IP Office will be able to be transparent & pass on the original Caller ID so that the user can respond accordingly. If not, a default number can be sent out. The user will be able to answer on either his office phone or the external one and in both cases the user will be seen as busy on a call (BLF will show as busy). The user cannot access PBX features on the mobile/external phone when answering a twinned call. However if the user picked up the call on his cell phone, he/she could walk to his/her desk and pick up the twinned call by pressing a key or entering a short-code on his office phone. This feature is licensed on a per-user basis.
  • The IP Office system has the ability to connect to other IP Office systems – offering a robust feature set. Additionally, IP Office can connect to other systems through standard networking facilities.
  • Key differentiators with Avaya IP Office include: Multi-Site Hot Desking with any IP Office supported telephone. Multi-Site Hunt Groups assists in enhancing call center operations.
  • IP Office offers rich contact center functionality within the system. Optional applications provide for reports and the ability to integrate with other applications.
  • CBC offers an entry-level customer service/response information package applicable to ANY business. Real-time reporting on 4 groups (3 departments/target group + entire system) Historic reporting: can cover a maximum of 31-day period Export in CSV format allows the user to analyse/compile data further in the reporting package of their choice (e.g. Microsoft Excel) Typically, there is a return on investment of just a few days!
  • For formal contact centers, IP Office offers the Compact Contact Center solution. This application includes Real Time Monitoring of groups, agents, and trunks by the Supervisor and also includes Historical Reporting component. PC Wallboard options are also available for Agents.
  • Single Management interface: The full IPO500 solution — phone system, router, firewall, remote access server and DHCP server— are easily managed through the IPO500 Manager. Local and Remote Management: The IPO500 Manager is a Windows PC software application that connects to the IPO500 system using TCP/IP. It can be on the same LAN as the IPO500, remote on the WAN, or connected via the Remote Access Server with either a Terminal Adaptor, Router or the optional Modem 2 package. Forced database back-up: Whenever the IPO500 programming is changed, the Manager application forces a back-up copy of the customer configuration onto a local PC. This ensures that an up-to-date copy is always available when required. Automated Software Recovery (BOOTP): In the event of a failure, this protocol is used by IPO500 to obtain from a back-up location its operational software (and associated configurations) which it loads in its flash memory.
  • Transcript

    • 1. Avaya IPO500 – PABX IP © 2007 Avaya Inc. All rights reserved. Comunicações Inteligentes para pequenas e médias empresas Cesar Romani – cesar@ip10.com.br IT Manager
    • 2. O Que é o IPO500 ? É uma central telefônica híbrida baseada numa solução de comunicação convergente que utiliza tecnologia TDM e IP para fornecer todas as funcionalidades necessárias, reduzindo custos, aumentando a produtividade e trazendo melhores resultados de negócios.
    • 3. Aplicações como Benefícios... Core Software Key/Hybrid/PBX 2-360 Extensions Internet Access Router ISDN & Analog Trunks LAN and Hub Switch Remote Access Server Firewall H.323 Gateway & Gatekeeper VPN Support Aplicações Auto Atendimento VoiceMail Mensagens Unificadas Contact Center Gerenciamento Centralizado Audio Conferencia Gravação de voz Mobilidade do ramal no celular URA Softphone
    • 4. Plataforma de Aplicações na versão 4.1
      • PABX IP HÍbrido
      • Solução de audio conferência
      • Mobilidade do ramal no celular
      • Phone Manager (Softphone IP)
      • Contact Center compacto
      • Gravação de Voz
      • Gerenciamento centralizado
      • URA
      • Voice mail
      Até 272 ramais, 4 E1s, Troncos analógicos, e troncos SIP 8 módulos de expansões
    • 5. Prêmios Recebidos... Best In Test, April 2006 "CRM Excellence" Award Ranked Avaya’s SMB IP-PBX #1 overall February 2004 Award for the Best Small & Medium Enterprise Strategy of the Year 2007
    • 6. Avaya IPO500 sucesso nas pequenas e médias Empresas do Mundo! Mais de 120.000 th Sistemas vendidos até outubro de 2007 Milhões de clientes servidos no mundo todo Em todo tipo de negócio !!! “ Twelve months ago, we were failing to answer any calls in less than 30 seconds. Now, 89% are handled in this time. Back in 2004, only 10% of all calls were even answered at all, now, we are unlucky if we lose even 1% of calls.
    • 7. Portifólio Comunicações Inteligentes Aplicações Standard Suite de aplicações Avançadas Pequeno/Médio Porte 250 usuários Pequeno Porte Até 20 usuários Médio /Grande Porte Até 100,000s usuários IPO500 Suite de aplicações em grande escala Quick Edition Communication Manager
    • 8. IPO500 Comunicações Inteligentes
      • Voice Mail lite
      • PhoneManager lite
      • CTI Link lite
      • Administration
      • Diagnostic Appl
      • Remote Access
      • Firewall/Router/DHCP
      • VPN
      • Interface accounting
      • Softconsole
      • PhoneManager Pro Softphone
      • Voice Mail Pro
      • Auto Attendant
      • Mobility
      • Distributed teams
      • Unified Messaging
      • Conferencing / Meet Me Suite
      • Analogue
      • Digital
      • VoIP
      • SIP/H.323/QSIG
      • E1/ISDN
      • Wireless
      • 120 dig. Trunks
      • 120 analogue Tr.
      • 128 IP Trunks
      • 272 extensions
      Aplicações Incluídas Aplicações Avançadas De voz Processos Inteligentes Características De Voz
      • Compact Business Center
      • Compact Contact Center
      • Voice Mail Pro
      • Interactive Voice Response /TTS
      • CTI link Pro
      • Voice Recording / Contact Store
      Aplicações Integradas Aplicações Avançadas Atendimento Ao cliente Aplicações básicas Comunicações convergentes Comunicação Professional
    • 9. Cases de Sucesso...
      • Cliente: COAMO
      • 70 x IPOFFICE
      • Distribuidos em localidades remotas…
      • Voz sobre IP
      • Economia de R$ 100.000,00 / mes
      • Up-grade no Core para S8400 + 42 x IPO500
      Solução de economia e valor agregado !!!
    • 10. © 2007 Avaya Inc. All rights reserved. Projeto Multi sites
    • 11. Analog. Dig / IP. Analog. Dig / IP. Analog. Dig / IP. PABX Central S8400 Tronco IP IPO500 IPO500 IPO500 IPO500 Topologia Multi-sites MPLS PSTN PSTN PSTN
    • 12. Redução de custo de chamadas e riscos para SMBs “SIP Services”
      • Atua como um SIP gateway (não é necessário SIP phone para fazer/receber uma chamada SIP…)
      • Portabilidade de números e números virtuais
        • Interoperabilidade entre plataformas…
        • Multimidia….
      30/60-channel E1: 128 SIP Trunks: SIP Provider E1 ISDN Provider Analog Provider SIP phone (future) IP DECT IP phone (46xx/56xx/T3 IP) Digital phone (24xx/54xx/T3) Analog phone
    • 13. É uma plataforma de Aplicações Phone Manager Unified Messaging SoftConsole VoiceMail Pro Manager Compact Business Center Queue Manager Conferencing Compact Contact Center Campaign Manager System Status
    • 14. Messaging
      • Aumente a Satisfação do cliente
      • Trabalhe desde qualquer lugar
    • 15.
      • Escalável 4-30 portas
      • Auto-Atendimento Avançado
      • Número Pessoal e controle remoto
      • Múltiplas Saudações pessoais
      • Lista de Contatos
      • Mensagens Broadcast para grupos
      • Sofisticado sistema de Fila de espera (estimando tempo de atendimento e posição na fila)
      • Suporte para múltiplas línguas
      • Deteção Automática de fax e re-direcionamento
      • Voicemal Visual
      • Re-roteamento para até 5 números- Garantindo que a mensagem seja entregue a tempo
      • Portas Reservadas - Otimizando gravação e voicemail
      • Gerenciamento de Fila remotas para grupos distribuídos.
      VoiceMail Pro Capacidades
    • 16. VoiceMail Pro Auto-Atendimento
      • Oferece o atendimento da chamada durante horas de alto tráfego ou fora do horário comercial.
      • Digite pelo Nome: Permite ao usuário digitar a extensão/departamento que procuram,pelo nome
      • Digite pelo Número: Permite ao usuário digitar a extensão/departamento que procuram,pelo número
      • Permite ao usuário ouvir anúncios ou mensagens informativas(Ex: Horário comercial)
      • Simples de implementar dada a interface intuitiva baseada em windows (importar / exportar o Fluxo da chamada)
    • 17. Aumentando a produtividade do Usuário VoiceMail Pro – “Ouça o Email”
      • Escolha para a notificação do Voicemail
      • Sincronização com Exchange/Outlook
      • Responda o email com uma mensagem de voz
      No escritório: LED no terminal Alerta no Phone Manager Email com Outlook Network
      • Chamada ao celular
      • Ouvir o email (Licença de TTS adicional)
      VoiceMail Pro atende a chamada se não há resposta
      • Resposta Rápida
      • Aumento Produtividade
      • Aumento Mobilidade
      Benefícios Importantes VoiceMail Pro Rede Chamada
    • 18. Phone Manager Lite
      • Ferramenta de produtividade individual
      • Controle de telefones digitais, analógicos ou IP através do PC do usuário
      Histórico de Chamadas (entrada e saída): com um clique é possível chamar o contato novamente # Chamador (disponível para qualquer tipo de terminal) Discagem rápida: faça a ligação a partir do seu PC Disponibilidade: Saiba quem está disponível (Máx. 15) Conferência, Gravação de Chamadas,Códigos de Conta…
    • 19. Phone Manager Pro Informação na sua Tela
      • Discagem Rápida/Icones BLF(Busy Lamp Field)
      • Controle do VoiceMail
      • Monitoramento da Fila
      • Registro das chamadas entrantes,saintes,perdidas
      • Controle do Relé Externo
      • Tempo da Chamada
      • Diretório Pessoal
      • Campainhas personalizáveis
      • Discagem através dos Contatos
      Registro separado para Chamadas Entrantes,Saintes e Perdidas Discagem Rápida/BLF Esta ferramenta Oferece: Conferência
    • 20. SoftConsole para Recepcionistas
      • Interface intuitiva e flexível
      • Visibilidade de:
        • Chamadas aguardando atendimento
        • Chamadas em espera (hold)
        • Recursos disponíveis, por função
      • Possibilita a realização de pequenas funções administrativas ( mudança do status do grupo, mudanças de configurações, …
      • Suporta telefones analógicos, digitais e IP
    • 21. Audio e Web Conferência
    • 22. Audio Conferencing
      • Não requer de equipamentos de conferência adicionais
      • Simples de usar (somente digitar o número da conferência)
      • VoiceMail Pro possibilita o código de acesso
      VoiceMail Pro São Paulo Diretor de Vendas Gerente de Compras Rio de Janeiro Fornecedor Funcionário Móvel Funcionário Remoto Favor digite a senha da Conferência ISDN T1 / E1 / IP
    • 23. Conferencing Center
      • Conferencing Center:
      • Gerenciamento através do Scheduler
      • Controle do áudio através do Web ClientAudio (privilégios para Falar/Ouvir)
      • Compartilhar apresentações
      • Adicionar participantes é muito simples através do console, só clicando no nome.
      VoiceMail Pro Soft Console IPO5OO Web Browser
      • Reserva Web-Based*
      • Confirmação via Email*
      • Chat*
      • Area Apresentação*
      • Streaming Media*
      Real time conference supervision and control
      • Guia
      • Código de acesso
      IPO500 = 64 Participantes Supervisão e controle da Conferência em tempo real Pública/Privada TDM/FR/IP
      • Aumento da Produtividade
      • Melhor controle das chamadas com fornecedores e clientes
      Benefícios
    • 24. Produtividade
      • Trabalhando desde qualquer lugar
    • 25. Extensão do ramal no celular
      • Funciona com qualquer telefone externo(e.x. Celular, telefone residencial, etc)
      • Os dois dispositivos são alertados simultaneamente quando a chamada for para o escritório
      • Transparência do ID (Service Provider)
      Chamada Mobile Twinning Escritório
      • Possibilidade de estar sempre disponível
      • Oferecer um ÚNICO número para contato,a qualquer hora, em qualquer lugar
      • Redução de custos
      Benefícios
    • 26. Networking
      • Interligando todos os Sites
    • 27. Permite a Mobilidade entre localidades
      • Multi-site Hot Desking
        • Os usuários têm as mesmas funcionalidades e restrições(e.x. chamadas internacionais) em qualquer localidade … simplesmente se logando em qualquer telefone o número e as mensagens são transferidas para essa localidade
        • Diferencial: Disponível para terminais analógicos,digitais e IP.
      Até 500 usuários através de 16 localidades Avaya Multi-site Hot Desking Para terminais IP, Digital ou Analógicos SIP
    • 28. VPN software para Telefone Internet VPN Gateway IP Hard Phone com VPN Client Software
      • VPN Client Software suportados no:
        • 5610
        • 5620/21
        • 4610
        • 4620/21
      • VPN Gateways homologados:
      • Kentrox VPN Q2300 Router
      • Netgear FVS338 VPN Router
      • Adtran Advanta 3305
      IPO500 V4.1 Complete list located at: http://support.avaya.com/japple/css/japple?PAGE=ProductArea&temp.productID=280576&temp.releaseID=317892 Integra a funcionaldade de VPN dentro do telefone IP Avaya
    • 29. Contact Center
      • Serviço de Atendimento ao Cliente
      • Integrando Aplicações
    • 30. Compact Business Center (CBC)
      • Plataforma Informal para Contact Center e Geração de Relatórios
      • Relatórios em tempo Real e históricos dos diferentes grupos ou de toda a plataforma
      • Visualização da Performance
      • Instalação Simples
      • Exportar relatórios no formato CSV (e.x. Microsoft ® Excel)
      • Visualização de alarmes, e alertas via email
      • Total de chamadas perdidas
      • Total de chamadas presentes
      • Número de agentes disponíveis
      • Utilização dos troncos
      • Chamadas em espera
      • Chamadas ativas
      • Chamadas na fila
      • Nível de satisfação do cliente
    • 31. Compact Contact Center (CCC) PC Wallboards Distribuição de Chamadas Avançado Management by Exception Gerenciamento de Agentes em Tempo Real Wallboard Gerenciamento de Fila Análise do Sistema Relatórios Standard Gerenciamento em Tempo Real URA,Gerenciamento de Campanhas e Gravaçào
    • 32. Gerenciamento e Administração
    • 33. IPO500 Gerenciamento e Administração
      • Fácil de Usar:
      • Gerenciamento único para o PABX, correio de voz e roteamento de dados
      • Aplicação intuitiva, baseada em Windows
      • Documentação on-line
      • Minimiza o número de recursos para administração (reduzindo custos)
      • Gerenciamento Centralizado:
      • Um único aplicativo para administrar múltiplas localidades
      • Programação off-line e remota (LAN, WAN ou modem*)
      • Back-up forçado, minimizando riscos
      • Recuperação automática de software (BootP)
      • Ativação de facilidades remotamente (facilita upgrades)
      *modem requer a placa de modem interna
    • 34. Contato: Cesar Romani – IT Manager Phone: 11 5505.2171 ext 23 E-mail: [email_address] Comercial: Phone: 11 5505.2171 ext 11 E-mail: comercial@ip10.com.br