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Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance
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Presentation to 2014 University of Guelph Accessibility Conference Perspectives on accessibility of university research: language, location and AODA compliance

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This Presentation was delivered to 2014 University of Guelph Accessibility Conference. Title: Perspectives on accessibility of university research: language, location and AODA compliance …

This Presentation was delivered to 2014 University of Guelph Accessibility Conference. Title: Perspectives on accessibility of university research: language, location and AODA compliance
Who: Krista Jensen, York University and Shawna Reibling, University, Waterloo & Anne Bergen, University of Guelph

Published in: Education, Technology, Design
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  • Krista – title
  • Shawna– agenda

    Explore accessibility on three levels: language, location and legal aspects, using the case of study of clear language summaries. We will then discuss how this fits into the larger concept of knowledge mobilization, as prioritized by universities and federal granting agencies.
    This format addresses accessibility on three levels:
     
    to describe the clear language summary format to communicate information found in research articles to a wide audience,
    as well as places to store summaries for wide access.
    Attendees will also know how this format evolved from language and visual accessibility to embodying AODA compliance.
  • Krista
  • Krista
  • Shawna
  • Anne
  • Krista

    1 double sided page; written by trained students in conjunction with the original author/researcher; have written over 300 to date
  • Shawna
  • Shawna
  • Shawna
  • Shawna
  • Shawna
  • Shawna
  • Anne
    Visual thesaurus
    Wikipedia or other background resources (for context)
  • Anne
  • Anne

    Looking at language, layout and design
    Examining the documents in context
    Measuring completion rates and errors
  • Anne

    Infographics, mind maps, etc…. *not sure what to include for this yet

    don’t be afraid of 1 sentence paragraphs
    bullets
    headings & RE: lines
    boldface/italics
    Visuals: tables, images, diagrams
  • Anne

    Diff example
  • Shawna
  • Anne
  • Krista
  • Krista
  • Krista


    Frame it as work in progress, as a process.
    Barriers = why we are taking time and different solutions we’re using.

  • Krista
  • Anne
  • Anne
  • Anne
  • Krista
  • Krista

    Overall look and feel didn’t change that much; we did change the contrast on the What you need to know section; But from an accessibility standpoint there were huge changes- they went from being basically unreadable by a screen reader to fully accessible, although the Adobe Acrobat Pro accessibility checker still returns errors on the contrast and 3 links on page 2 even though they work fine; there were a number of small things that took a long time and a lot of research to figure out
  • Shawna
  • Anne
  • Anne
  • Krista
  • Transcript

    • 1. Perspectives on accessibility of university research: language, location and legal Krista Jensen, York University Anne Bergen, University of Guelph Shawna Reibling, Wilfrid Laurier University
    • 2. Agenda • History of the project • Knowledge mobilization in academic context • Accessibility on three levels – Language & layout – Location – Legal • Barriers & solutions
    • 3. testing accessibility Project History
    • 4. Project History • Summaries of single research studies – 2 pages long, vetted by researcher, open access, open copyright. – SSHRC grant (2008) at YorkU. – 10 offices in 5 institutions are using the format. – Validated by focus groups including policymakers, community practitioners and researchers.
    • 5. Wilfrid Laurier University • Project in beginning stages • wlu.ca/clearlanguage
    • 6. Plain Language Summaries University of Guelph
    • 7. York University
    • 8. testing accessibility Knowledge mobilization in academic context
    • 9. Knowledge mobilization definitions http://www.oise.utoronto.ca/rspe/KM_Products/Terminology/index.html
    • 10. So What’s Behind the Jargon? PeopleResearch Making research as accessible as possible will increase uptake & use!
    • 11. Knowledge mobilization & accessibility • Engagement • Accessibility • Capacity building • Not “dumbing down”
    • 12. testing accessibility Accessibility: Language
    • 13. Accessibility: Language • “clear” or “plain” language • Uses writing your audience knows • Gives readers information they need • Combines what you write with how you write • Uses design to help reader understand content
    • 14. Why use clear language? • Combat information overload • Give non-specialists access • Support English as a Second Language / Lower Literacy audiences
    • 15. Who? Why? What? So what? Who is this from? Who is this for? What is the purpose of this information? What do I need to do? What’s at stake? Why should I care? Readers may ask…
    • 16. How to test your document • Word-based tools (Word readability feature) – Readability • CAUTION: Readability scores alone are not enough—it’s best to combine with another method. – Accessibility Source: Microsoft Word 2011 for Mac
    • 17. Testing language continued… • Feedback from readers – Informal feedback – Read aloud protocols – Plus & minus testing – Comments (online)
    • 18. How will readers get the information? •Email •Phone •Text message •Letter •Sticky note •Attachment •Magazine •Website •Infographic •Other?
    • 19. Formatting strategies • White space – Short paragraphs – Wide margins – “Padding” around images • Headings • Bullets • Tables • Images (if they complement text)
    • 20. After Source: www.plainlanguage.gov Before
    • 21. testing accessibility Accessibility: Location
    • 22. Accessible Location: Hosting & Storage wlu.ca/clearlanguage
    • 23. http://dspace.lib.uoguelph.ca/xmlui/handle/10214/2834  Accessibility & open access considerations Accessible Location: Institutional Repositories
    • 24. Accessibility: Aggregating Collections researchimpact.ca /researchsearch/  Multiple methods of discovering information.
    • 25. testing accessibility Accessibility: Legal
    • 26. Accessibility: Legal • AODA compliance necessary for post- secondary institutions
    • 27. testing accessibility Barriers & solutions
    • 28. Limitations/Barriers • Need to reach more stakeholders, missing potential users • Focus groups not include those with disabilities • Focus on language and visual accessibility • MS Publisher has no accessibility support • Adobe InDesign is expensive & requires training. • What about existing summaries?
    • 29. Solution: Process Tool, 2 versions • Use summary as a process tool • Two different versions: one in Word, the other in Publisher. • Save word document as a “web page” format – upload to the web – “read” using webanywhere.cs.washington.edu/wa.php
    • 30. ! ! INSERT TITLE OF REPORT HERE HEADING ONE Body style text ! HEADING TWO Heading Three ! Heading 4 ! Heading 5 ! ! ! ! TITLE OF REPORT DATE (COVER SUBHEADING) Author 1* Author 2* *Author Position 1 **Author Position 2 Citation: McCron, C. & Bergen, A. (2014). The Best Thing About The Research Shop. Retrieved from theresearchshop.ca/resources The!authors!would!like!to!acknowledge!X!Y!and!the!members!of!Z! for!their!support!etc!(cover!page!acknowledgements!style)! Use styles to define title, headings, etc… NB: need to create pdf in Windows Word (not Mac)
    • 31. Solution: Adobe Acrobat Pro • Use Word, then fix up in Adobe Acrobat Pro • Tag existing PDFs in Adobe Acrobat Pro
    • 32. Can fix up pdf documents in Adobe Acrobat Pro, starting with or without tagged styles from Word.
    • 33. Solution: InDesign • Create an accessible template in Adobe InDesign • $20/month for two sign ins. (sign in from any computer) • Training & weekly tutorials required • Reformatting over 300 required a lot of coordination
    • 34. Solution: InDesign Before After
    • 35. Solution: Be approachable • Add text: “We are working to make all of our resource materials accessible. If you require any of these materials in an alternate format , please contact <email>, <phone number>
    • 36. Remediation of existing libraries
    • 37. Iterations of accessibility & testing
    • 38. Questions to Discuss • Other potential solutions? • How can we build accessibility into communication processes? Design processes? • What about visual identity branding? How to deal with community partner visuals? Infographics?
    • 39. Contact Us Krista Jensen, Knowledge mobilization officer, York University, kejensen@yorku.ca Anne Bergen, Knowledge mobilization coordinator, Institute for Community Engaged Scholarship/ College of Social and Applied Human Sciences, University of Guelph bergena@uoguelph.ca Twitter: @anne_bergen Shawna Reibling, Knowledge mobilization officer, Wilfrid Laurier University sreibling@wlu.ca Twitter: @MobilizeShawna

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