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File Management


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File Management

File Management

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  • The students are not creating the file – just an example of what the process is.
  • Transcript

    • 1. Table of Contents
      • What is File Management: Slide 3
      • The Shared Drive of the school computers: Slide 5
      • Creating A New Folder: Slide 7
      • Renaming Folders: Slide 8
      • Deleting Files From Folders: Slide 9
      • Renaming Files: Slide 10
      • Dragging & Dropping Files between Folders: Slide 11 File Management
    • 2. File Management
      • What is it : a way of organizing file s into folders and subfolders if needed.
        • (A file is a document, video segment, PowerPoint presentation etc.)
        • Files go in folders
    • 3. Explanation of File Management Process
      • Create a file (document, video segment, PowerPoint presentation, etc.)
      • Save it/transfer/ drag or drop to a location such as
        • Flash / Jump Drives (portable device)
        • My Documents (at home)
        • P Drive – at school
          • Virtual drive that can be accessed anywhere in school on networked computer
        • D Drive –at school (Might different name on another computer)
          • Drive that exists on one computer – the one you to which you saved your file
    • 4.
      • What is it?
        • The Shared Drive is a drive anyone logged onto that computer can access and use
      • Notes About It
        • Anyone can
          • Save to it
          • Delete files and folder from it
          • Move files and folers
        • = Be Careful when using D Drive – Be Responsible
        • You must sit at the same computer each time
        • Be careful not to delete other people’s work
        • Be careful not to move other people’s folders
      Using The D Drive
    • 5. D Drive (Shared Drive)
      • When to use it?
        • If you want students to be able to open, share and save work.
      • Why use it?
        • It can hold large files
        • It allows students to work with a partner
    • 6. Creating A New Folder
      • There is usually more than one way to complete the same task.
      • To Create New Folder
        • Open P Drive
        • Click on File (upper left corner)
        • Click New Folder
      • Or – Right click in the empty space and click “new folder”
      • This is the same process you would use to create a new folder in D Drive or in an existing folder
    • 7. Rename New Folder
      • Right click on folder name
      • Click rename
      • Rename the folder
        • No spaces in file names
        • No symbols in file names
        • Names should not be too long (no longer than 10 characters if possible)
        • Some software programs have difficulty with symbols and spaces
    • 8.
      • Deleting Files from the folder
        • Right click – delete or use the File delete method
          • Delete the Notes To Self in the D drive
        • Be careful with the Shared Drive. It is easy it is to delete someone else’s stuff.
      Deleting Files from folders
    • 9. Rename Files
      • Right click and rename your new file
        • No spaces in file name
        • Keep it short (less than 9 characters)
      • NEVER take off the file extension name
        • Example - movie.avi
          • Don’t delete the .avi
          • It won’t work if you do
    • 10. Dragging & Dropping Files folder to folder
      • Click on your P drive and 0pen a folder
      • Click on your P drive and open another folder
      • Right click and hold the mouse down on any of the files in your P drive (Word documents, PowerPoints, etc.)
      • Drag a file from one folder to the other.