File Management
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File Management



File Management

File Management



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  • The students are not creating the file – just an example of what the process is.

File Management File Management Presentation Transcript

  • Table of Contents
    • What is File Management: Slide 3
    • The Shared Drive of the school computers: Slide 5
    • Creating A New Folder: Slide 7
    • Renaming Folders: Slide 8
    • Deleting Files From Folders: Slide 9
    • Renaming Files: Slide 10
    • Dragging & Dropping Files between Folders: Slide 11 File Management
  • File Management
    • What is it : a way of organizing file s into folders and subfolders if needed.
      • (A file is a document, video segment, PowerPoint presentation etc.)
      • Files go in folders
  • Explanation of File Management Process
    • Create a file (document, video segment, PowerPoint presentation, etc.)
    • Save it/transfer/ drag or drop to a location such as
      • Flash / Jump Drives (portable device)
      • My Documents (at home)
      • P Drive – at school
        • Virtual drive that can be accessed anywhere in school on networked computer
      • D Drive –at school (Might different name on another computer)
        • Drive that exists on one computer – the one you to which you saved your file
    • What is it?
      • The Shared Drive is a drive anyone logged onto that computer can access and use
    • Notes About It
      • Anyone can
        • Save to it
        • Delete files and folder from it
        • Move files and folers
      • = Be Careful when using D Drive – Be Responsible
      • You must sit at the same computer each time
      • Be careful not to delete other people’s work
      • Be careful not to move other people’s folders
    Using The D Drive
  • D Drive (Shared Drive)
    • When to use it?
      • If you want students to be able to open, share and save work.
    • Why use it?
      • It can hold large files
      • It allows students to work with a partner
  • Creating A New Folder
    • There is usually more than one way to complete the same task.
    • To Create New Folder
      • Open P Drive
      • Click on File (upper left corner)
      • Click New Folder
    • Or – Right click in the empty space and click “new folder”
    • This is the same process you would use to create a new folder in D Drive or in an existing folder
  • Rename New Folder
    • Right click on folder name
    • Click rename
    • Rename the folder
      • No spaces in file names
      • No symbols in file names
      • Names should not be too long (no longer than 10 characters if possible)
      • Some software programs have difficulty with symbols and spaces
    • Deleting Files from the folder
      • Right click – delete or use the File delete method
        • Delete the Notes To Self in the D drive
      • Be careful with the Shared Drive. It is easy it is to delete someone else’s stuff.
    Deleting Files from folders
  • Rename Files
    • Right click and rename your new file
      • No spaces in file name
      • Keep it short (less than 9 characters)
    • NEVER take off the file extension name
      • Example - movie.avi
        • Don’t delete the .avi
        • It won’t work if you do
  • Dragging & Dropping Files folder to folder
    • Click on your P drive and 0pen a folder
    • Click on your P drive and open another folder
    • Right click and hold the mouse down on any of the files in your P drive (Word documents, PowerPoints, etc.)
    • Drag a file from one folder to the other.