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How to Create
Dynamic Faculty Conferences
Presented by: Edward Aguiles –Principal
Sandra Paul – Director of Technology
NJA...
Why have a faculty meeting?
What does your faculty
meeting look like?
Changing the Paradigm
KEY TO EFFECTIVE CONFERENCES
• DESIGN
• CONTENT
• PROCESS
Classroom Meeting
DESIGN
TIME IS VALUABLE –TREAT IT THAT WAY
• Respect your faculty/staff’s time
• Set and stick to a start time
• Set and s...
DESIGN
PREPARE AND DISTRIBUTE AN AGENDA AHEAD OF TIME
• Send a draft of the agenda out early enough for staff input to be
...
DESIGN
ON A POSITIVE NOTE…
Start the conference:
• By greeting people as they arrive.
• With a cheerful atmosphere.
• With...
CONTENT
WHAT ARE YOUR PRIORITIES?
• Focus on central issues that are essential to everyone
Top three (3) answers are on th...
Faculty meeting tools
Padlet
Livebinder
Smore
Backchanneling
Food!!!!
Remind 101
Flipped Meeting
Google Docs
Google Hangou...
Using Padlet
Livebinder
Remind101
● Faculty meeting time and dates
● Parent/Teacher conferences
● I & RS meeting
● Announced Observations/Post Obs...
Smore
Spot On - Spotswood School District
LAC - Look Out - Lower Alloway Creek School
District
Back Channeling
Today’s Meet - TodaysMeet works like a chat room – you create a room, choose a timeframe
for how long the ...
Google Docs
Google Hangout
Flipped Faculty Meeting
CONTENT
GROUP DISCUSSION
Large
Small
ANYONE ANYONE…
• You can’t always be the profit in your own land.
• Invite guest spea...
CONFERENCES SHOULD BE
PLACES WHERE…
“Vital information is presented and
discussion can occur to tackle problems or
develop...
BUILDING CONSENSUS
Ask for- Consider-
Value
Procedures and
Routines
Shut Up!
Conflict Happens
DEAL WITH IT
• Don’t let it fester.
• Discuss the conflict openly then and there.
• We all have views lea...
“Teachers can read the calendar.”
• Reduce or eliminate time spent discussing
the calendar.
• Communicate the calendar thr...
Changing the Way
● Edcamp style
● App Smackdown
● Learning Centers
● Faculty Meeting Tools
“If a meeting is to take place, it
should be both necessary and
effective, or it should not be held
at all.”
- Grant Wiggi...
R-E-S-P-E-C-T
• Never meet for meetings sake.
• Never meet with the entire staff when the
information only pertains to a s...
PROCESS
Agenda –
If you set it- Follow it.
Be direct.
• Keep your conference
quick moving
• Don’t belabor points
• Be conc...
Process
Give them something to take from your conference.
• A sense of accomplishment engagement and/or
participation.
• M...
Process
Speak Up
• Ask for participation.
• Meet as a small group first to maximize
teacher participation then reassemble ...
Process
• Don’t let one person or group monopolize discussion.
• Don’t allow a staff member ( including yourself) to
inter...
COMMITMENT AND ENERGY
• Build morale.
• Leave your conference with a sense of purpose,
excitement , and commitment.
• Leav...
Edcamps are unconferences for educators where
learners share their experiences and their
professional expertise in a colla...
App Smackdown
HAVE FUN
MEETINGS CAN BE:
• Boring
• Stiff
• Pompous
• A waste of time
• Unproductive
CONFERENCES SHOULD BE:
• Fun
• Infor...
References
The Three Most Important Secrets Of
Successful Meetings: design, content, and
process (In Mind Communications, ...
Thank You
Twitter: @spaul6414
Email: spaul6414@gmail.com
LinkedIn: Sandra Paul
Cell: 908-433-7076
Website: sspaul.blogspot...
Dynamic faculty conference njasa 2014
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  • Collaborate on documents
  • Invite special speakers to join your faculty meeting on Google Hangout.
  • ENTER THE FLIPPED FACULTY MEETING
    Based on the popular flipped classroom concept, in the flipped faculty meeting, teachers are given informational items to read and view in advance. By flipping the faculty meeting, formerly leader-driven meetings transform into distributed, leadership meetings. Time is spent more creatively, with teachers taking a more active, creative role.
    EXAMPLES OF FLIPPED FACULTY MEETINGS IN ACTION
    Create a 10-15 minute video of agenda items. This video can include items and ideas that will be discussed during the faculty meeting. You can distribute the video to the faculty in advance. At the meeting, faculty teams can explore creative ways to implement ideas in their school.
    Share articles, procedures, and documents about new instruction ahead of time. At the meeting, teachers can share examples of how to implement these initiatives. Groups of teachers can also demonstrate how they are incorporating new methods, new tools, and new apps into lessons.
    CHECKLIST FOR FLIPPING FACULTY MEETINGS
    ❏ Explain the concept and purpose to teachers in advance.
    ❏ Foster teacher buy-in.
    ❏ Communicate the timeline and process clearly.
    ❏ Survey teacher needs. Sample questions include:
    • What would you like to learn?
    • What information do you need?
    • What can we create?
    • What would you like to share?
    ❏ If you are encouraging teacher sharing or modeling, offer support, guidelines, and examples.
    - See more at: http://www.techlearning.com/features/0039/flipping-your-faculty-meetings/53436#sthash.nTy9CLfp.dpuf

  • CROSS 2001 RESEARCH INDICATES THAT LARGE AND SMALL GROUP DISCUSSION IS VITAL IF YOU ARE TO HAVE A SUCCESSFUL CONFERENCE YET SURVEY RESULTS SHOW THAT TEACHERS FEEL THERE IS LITTLE OR NO TIME PROVIDED FOR DISCUSSION DURING A MEETING. TEACHERS ARE LOOKING TO BRAINSTORM, MEET WITH COLLEAGUES FROM A DIFFERENT GRADE OR CONTENT LEVEL
    Guest speakers provide a new voice and possibly a new viewpoint.
    Have teachers turn-key a PD workshop or present something they are doing in class that can improve the practices of others.
  • Brainstorm to identify and solve problems during a meeting
    Involve staff in decision making.
    You need to develop your ability to build consensus.
  • We all have opinions. Team building and the team mentality (dynamic) can be built through these 3 simple ideas
    Just like in the classroom we need to develop procedures (ground rules) we agree to regarding how we will work together. These can be developed during your first team building exercise.
    We need to keep quiet and not give our own opinions so that we do not influence the discussion. We can inhibit discussion with our opinions.
  • If you ask for people’s opinions they are sometimes going to disagree
    Discuss the conflicts then and there
  • This view is maintained by Robbins and Alvy (1995) who stated, “meetings should not be used
    for communicating information that could just as easily be conveyed in other ways” (p. 199).
  • Reminder 101
    LiveBinder
    Padlet
    Email
  • According to Wiggins Meetings are always more effective when a leader controls the direction of the meeting and keeps everyone focused on the agenda.

    A learning center is a space set aside in a faculty meeting that allows easy access to a variety of learning materials in an interesting and productive manner. Learning centers are usually designed to offer a variety of materials, designs, and media through which teachers can work by themselves or with others to operationalize the information learned in the classroom. Centers are designed to enhance the learning of concepts, skills, themes, or topics. This learning can take place after a topic is presented to teachers, during the course of presenting important concepts, or as an initial introduction to material in the text.
    Learning centers can have any number of designs
  • To assume teachers who are quiet are disinterested. Make it your point to ask these people for their opinions.
    Some people are afraid or intimidated to speak in a large group. It is easier to have them participate in a small group 3-4 people max and then share the group’s idea.
  • Transcript of "Dynamic faculty conference njasa 2014"

    1. 1. How to Create Dynamic Faculty Conferences Presented by: Edward Aguiles –Principal Sandra Paul – Director of Technology NJASA/NJAPSA Spring Conference 2014
    2. 2. Why have a faculty meeting?
    3. 3. What does your faculty meeting look like?
    4. 4. Changing the Paradigm
    5. 5. KEY TO EFFECTIVE CONFERENCES • DESIGN • CONTENT • PROCESS
    6. 6. Classroom Meeting
    7. 7. DESIGN TIME IS VALUABLE –TREAT IT THAT WAY • Respect your faculty/staff’s time • Set and stick to a start time • Set and stick to an end time ESTABLISH IN ADVANCE THE LENGTH OF THE CONFERENCE • The agenda will dictate the conference length • Conferences should last no more than one hour • Optimum time for feeling positive about a conference is 30 minutes
    8. 8. DESIGN PREPARE AND DISTRIBUTE AN AGENDA AHEAD OF TIME • Send a draft of the agenda out early enough for staff input to be solicited. • Send a final revised agenda out guaranteeing that there are a reasonable number of items to be covered. CONTROL THE CONFERENCE BY CONTROLLING THE CLOCK • Allow for discussion but make certain to keep dialog on track. • Don’t allow one group or one teacher to monopolize the discussion. • Steer the discussion back to the topic and prevent people from filibustering.
    9. 9. DESIGN ON A POSITIVE NOTE… Start the conference: • By greeting people as they arrive. • With a cheerful atmosphere. • With a funny story or humor to provide a relaxed atmosphere, • With positive comments from community members ( students, parents, community at large) about the school or programs. • With cohesion – focus on the group and away from individual success stories.
    10. 10. CONTENT WHAT ARE YOUR PRIORITIES? • Focus on central issues that are essential to everyone Top three (3) answers are on the board. Name three things that are vital to having a productive conference • Professional development • School improvement • Opportunities for staff members to communicate with one another.
    11. 11. Faculty meeting tools Padlet Livebinder Smore Backchanneling Food!!!! Remind 101 Flipped Meeting Google Docs Google Hangout Food!!!!
    12. 12. Using Padlet
    13. 13. Livebinder
    14. 14. Remind101 ● Faculty meeting time and dates ● Parent/Teacher conferences ● I & RS meeting ● Announced Observations/Post Observations ● Parent communications
    15. 15. Smore Spot On - Spotswood School District LAC - Look Out - Lower Alloway Creek School District
    16. 16. Back Channeling Today’s Meet - TodaysMeet works like a chat room – you create a room, choose a timeframe for how long the room stays open (two hours to one month), enter your name, then start chatting. The text box is limited to 140 characters, just like a tweet. PollEverywhere - PollEverywhere approaches the backchannel a bit differently, identifying itself as an audience response system. First, it’s anonymous; there is no space to enter a name, which could generate interesting responses. Socrative -Socrative is a smart response system that empowers an administrator by engaging their teachers with a series of educational exercises and games within a meeting. Socrative runs on any mobile device. MicroMobs- Chatzy - Chatzy provides a free platform for hosting your private chat area. To use it, simply name your chat area, select your privacy settings (you can password protect it), then send out invitations. Instead of sending out invitations you could just post the link to your chat area.
    17. 17. Google Docs
    18. 18. Google Hangout
    19. 19. Flipped Faculty Meeting
    20. 20. CONTENT GROUP DISCUSSION Large Small ANYONE ANYONE… • You can’t always be the profit in your own land. • Invite guest speakers whenever possible • Have teachers present • Provide time for team building
    21. 21. CONFERENCES SHOULD BE PLACES WHERE… “Vital information is presented and discussion can occur to tackle problems or develop policy.” Brainstorm Let them be part of the solution We all agree
    22. 22. BUILDING CONSENSUS Ask for- Consider- Value Procedures and Routines Shut Up!
    23. 23. Conflict Happens DEAL WITH IT • Don’t let it fester. • Discuss the conflict openly then and there. • We all have views learn to accept them. • Teams don’t always agree but they ALWAYS listen to and respect each other’s views and opinions. • Settle for resolution – Don’t settle for false harmony.
    24. 24. “Teachers can read the calendar.” • Reduce or eliminate time spent discussing the calendar. • Communicate the calendar through other forms of communication. • If you discussed it in a memo there is no need to discuss it again at your conference.
    25. 25. Changing the Way ● Edcamp style ● App Smackdown ● Learning Centers ● Faculty Meeting Tools
    26. 26. “If a meeting is to take place, it should be both necessary and effective, or it should not be held at all.” - Grant Wiggins
    27. 27. R-E-S-P-E-C-T • Never meet for meetings sake. • Never meet with the entire staff when the information only pertains to a small group. • Never meet when a memo, or other communication format will do.
    28. 28. PROCESS Agenda – If you set it- Follow it. Be direct. • Keep your conference quick moving • Don’t belabor points • Be concise • Get to the Point!!!
    29. 29. Process Give them something to take from your conference. • A sense of accomplishment engagement and/or participation. • More knowledge than when they entered. • Something useful • An article • A book • A website/app • A resource
    30. 30. Process Speak Up • Ask for participation. • Meet as a small group first to maximize teacher participation then reassemble as a whole group to share their collective ideas.
    31. 31. Process • Don’t let one person or group monopolize discussion. • Don’t allow a staff member ( including yourself) to interrupt while someone is speaking. • Don’t allow conversations to take place that: • Are off topic • Steal focus Whole group means EVERYBODY
    32. 32. COMMITMENT AND ENERGY • Build morale. • Leave your conference with a sense of purpose, excitement , and commitment. • Leave uplifted not downtrodden. • Build in “teacher time”.  Like show and tell – allow teachers to discuss books, articles, projects with colleagues.
    33. 33. Edcamps are unconferences for educators where learners share their experiences and their professional expertise in a collaborative, interactive learning environment. Edcamps are based on Open Space Technology (OST) which states that “whoever comes are the right people and whatever happens are the only things that could have” (Boule, 2011).
    34. 34. App Smackdown
    35. 35. HAVE FUN MEETINGS CAN BE: • Boring • Stiff • Pompous • A waste of time • Unproductive CONFERENCES SHOULD BE: • Fun • Informative • Interactive • Time sensitive • Rejuvenate
    36. 36. References The Three Most Important Secrets Of Successful Meetings: design, content, and process (In Mind Communications, 2001)
    37. 37. Thank You Twitter: @spaul6414 Email: spaul6414@gmail.com LinkedIn: Sandra Paul Cell: 908-433-7076 Website: sspaul.blogspot.com Twitter: @eaguiles Email: eaguiles@yahoo.com Phone: 732-525-5229
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