Foundation Structure Draft for Meetup Feb 15 2012

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Presentation reviewed at the February 15th, 2012 meetup in Santa Clara during Cloud Connect covering the proposed OpenStack Foundation structure.

Presentation reviewed at the February 15th, 2012 meetup in Santa Clara during Cloud Connect covering the proposed OpenStack Foundation structure.

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Transcript

  • 1.  
  • 2. OpenStack Foundation
  • 3. Agenda
    • Foundation mission
    • OpenStack today, foundation planning goals
    • Proposed structure & funding model
    • Key open questions, next steps
  • 4. Foundation Mission
    • The OpenStack Foundation is an independent body providing shared resources to help achieve the OpenStack Mission by Protecting , Empowering , and Promoting OpenStack software and the community around it, including users, developers and the entire ecosystem.
    Latest: http://wiki.openstack.org/Governance/Foundation/Mission
  • 5. OpenStack Today
    • Today
    • Elected Project Technical Leads (PTLs) make project-level decisions.
    • Project Policy Board oversees entire set of OpenStack projects (PPB)
    • Rackspace “project manages” including community management, release management, marketing, PR, and event management.   Rackspace also owns the trademark , and is responsible for overall Governance policy.
    • Foundation Planning Goals
    • Preserve working processes & commitment to meritocracy
    • Create entity with responsibility for role Rackspace has played
    Technical governance Project management, legal oversight, etc
  • 6. OpenStack in Foundation World
    • Today
    • Elected Project Technical Leads (PTLs) make project-level decisions.
    • Project Policy Board oversees entire set of OpenStack projects (PPB)
    • Rackspace “project manages” including community management, release management, marketing, PR, and event management.   Rackspace also owns the trademark , and is responsible for overall Governance policy.
    Foundation World ✔ ✔ Transition responsibility from Rackspace to Foundation “ Technical Committee” name, minor changes to be discussed No Change
    • Foundation Planning Goals
    • Preserve working processes & commitment to meritocracy
    • Create entity with responsibility for role Rackspace has played
    Technical governance 1 2 Project management, legal oversight, etc 2
  • 7. Foundation Approach
    • Provide a permanent legal home for OpenStack, with broad industry support and the resources to support OpenStack’s success
    • While preserving what’s working – a.k.a. “The OpenStack Way”
    • Technical people making technical decisions
    • Marketing people spreading the OpenStack word
    • A strong ecosystem of companies making money
    • Encouraging and rewarding contribution in all forms, such as testing, documenting, translating, integrating, extending, educating, financing, training, supporting, facilitating, evangelizing, designing, or art making.
    • Always maintaining the proper balance between the individuals who invest their time and effort, and the companies who build businesses.
  • 8. Project Governance
  • 9. Project Technical Leads
    • Elected by core code contributors every 6 months prior to Design Summits
    • Set technical direction for the project they lead
    • Make tough calls when needed
    • Net: Most of the technical decisions made on a day-to-day basis are made by this person, who is elected by the technical community
    • Open Question: Should the terms be longer than 6 months? Is 1 year more suitable?
    Actual PTL
  • 10. Technical Committee
    • Responsibilities
    • Artist formerly known as the Project Policy Board (PPB)
    • Set technical policies that cross projects, work with PTLs
    • Determine which new projects are “incubated”
    • Membership – for discussion
    • X seats, 1 year terms, staggered elections around Summit, “Individual Members” of the community vote.
    • PTLs can run, but don’t get automatic seats (change from current process) to keep size manageable.
    Actual OpenStack developer
  • 11. Corporate Governance
  • 12. Board of Directors
    • Responsibilities
    • Oversees Foundation operations
    • Sets overall budget, goals & Executive Director
    • Advocates for the Foundation and the entire OpenStack community
    • Hires (and fires) Executive Director
    • Membership
    • Each Strategic Member has the right to appoint one representative to a board seat. May change its representative at will.
    • For every two Strategic Member seats, Individual Members elect one individual to a board seat
    • Members must follow a code of conduct, committing to advancing OpenStack, staying active in the community, and performing their duties with integrity
    Not an actual Board Member
  • 13. Structure Summary
    • PPB transitions to Technical Committee and retains oversight over technical matters. It is independent , meritocratic , with the ability to change own structure and processes. PTLs continue to lead individual projects
    • Board of Directors and Executive Director provide legal management of organization, manage financial resources
    • User Committee to provide feedback and input on direction
    • Legal Affairs Committee to manage CLA, devise overall IP strategy
    • Two Classes of Members
      • Strategic Members Small number of companies who make a strategic commitment in funding and resources
      • Individual Members who participate, free to join, sign code of conduct, vote, etc
    • Key Policies require supermajority or unanimous approval to change for initial two-year period for continuity
  • 14. Role of the Individual Member
    • Individual contribution to OpenStack in a variety of ways
    • Code, documentation, translations, bug reports
    • Testing, project infrastructure
    • Advocacy, marketing, community management, legal guidance
    • Be constructive & courteous
    • Know when to wear your OpenStack hat. Integrity matters.
    • Elect representatives to Board
    • During foundation formation phase (Now!):
    • Participate in foundation discussions
  • 15. Role of the Strategic Member
    • High level of commitment to OpenStack, in strategy & resources:
    • Corporate strategy aligned with OpenStack Mission
    • Provide dedicated resources (e.g. developers, legal resources)
    • Appoint member to the Board of Directors
    • Provide substantial funding for ongoing foundation operations
      • Fees likely based on company size to make it accessible to different companies
      • Goal is 6-8 strategic members to keep overall board size effective
    • During foundation formation phase (Now!):
    • Commitment to become a Strategic Member, outlining strategic alignment & contributions to OpenStack.
    • Dedicated person to join drafting committee to create legal documents
    • Goal: Finalize initial list of Strategic Members early March to kick off drafting committee.
  • 16. Group interaction
    • Board should feel invested in committee output while empowering them to do the job based on their domain expertise
    • Committee Chairs attend Board meetings and provide updates both directions
    • Committees should be empowered to set their own processes
    • User Committee is harder to define—need to give them a voice that the technical community can hear to influence decisions
    • Ask a leading user in the community today to define this committee’s goals and processes
  • 17. Foundation Groups
    • Board of Directors
    • Legally responsible
    • Strategic Direction
    • Approves budget
    • Hire Executive Director
    • Executive Director
    • Hire, Manage Staff
    • Daily Operations
    Committees
    • Technical
    • Assume role of “PPB”
    • Set technical policies that cross projects
    • Determine if new projects are incubated
    • Project Technical Leads (PTL)
    • Make technical decisions on the project they lead
    • User
    • Feedback, input on direction
    • Legal
    • CLA process
    • IP Strategy
    PTL PTL PTL PTL feedback
  • 18. Operations
  • 19. Foundation Roles
    • Executive Director hires & manages staff, reports to Board
    • Small, focused team
    • Employed and non-employed resources
    • Most important employed positions are focused on coordinating the larger community in an independent way (e.g. community management, release management, marketing/event management, certification). Report to Executive Director.
    • Non-employees may still occupy official offices without being on payroll.
    • Legal affairs will likely require an independent attorney; possibly outside counsel on retainer.
  • 20. Foundation Planning Goals – next steps
    • 1. Preserve working processes & commitment to meritocracy
    • Ask PPB to lead a process to propose Technical Committee details, potential changes to PTL election cycle (6 month vs. 1 year)
    • 2. Create new entity with resources for role Rackspace has played
    • Identify potential Strategic Members and finalize fees
    • Form “Drafting Committee” with representatives of each Strategic Member, start drafting legal documents for broad community review
    • 3. Once legal documents are ready, final ratification will be based on membership triggers
      • 200 Individual Members have joined
      • Base level funding commitment from Strategic Members
  • 21. Backup
  • 22. 2.15.2012 Cloud Connect Meetup Rackspace Plans Transition with Board 1.23.2012 Begin Meetings on Structure with potential “Strategic Members” 2.10.2012 Publish Draft Structure 1.29.2012 Publish Mission Statemen t April & May 2012 Drafting Committee Publishes Drafts Goal: June 2012 Publish Final Structure* Bylaws Articles Membership Agreements Milestones Ongoing: mailing list, webinars, in-person meetings X + 60 Days Operations Begin Transition of responsibilities (Rackspace & PPB) *Rackspace Board Approval Required Feedback Feb 2012 Webinar re: Structure Draft X.2012 Membership Target Met Board Elections Checks Written Membership Levels Trigger Ratification of Plan: Funding & Individual Members April 2012 Webinar re: Structure Draft Drafting Committee Meets regularly March 2012 Finalize Initial “Strategic Members” Drafting Committee Formed Drafting Committee Meets regularly Other webinars & meetups as needed
  • 23. Next Steps
    • Publish Draft Structure & Funding Model 2/10/2012
    • Finalize initial “Strategic Members” by March 2012
    • Kick off drafting committee with representative from each Strategic Member
    • Drafting committee to publish regular updates with time for community wide review of each draft