4. INTRODUCTION
1
Introduction
AN OVERVIEW ABOUT ONEX
ONEX means OnlineExamination which helps conducting variousexaminations onlinein schools,colleges,
and organizations.Exampleof onlineexams that are popular are GRE, TOFEL, and medical entrance. There
are numerous students who appear for such exams and the critical areasof concern are:
How do you make sure that these exams are conducted swiftly?
How can you ensure that all the answer papers arechecked properly?
OnlineExamination Systemgives a solution to this critical problem. ONEX systemis tested with 200
concurrentusers.
In this user guide only the Manage Exam Menu will beexplained.
TYPE’S OF ONEX USERS
There are two types of users:
Administrator: An Administrator performs various actions likecreatingan examination,addingan
examination,editingan examination,addingquestions to an examination,addingstudents,changing
information of the students, removing students, and generating reports.
Student: A student can loginto the system, attempt the exam and then logout. Students do not work with
any other functionality.Students do not create the exam or choose the questions.
The system allows only oneadministrator login ata time with multiplestudents logged in concurrently.
5. LET’S GET STARTED
2
Let’s Get Started
WHAT AN ADMIN CAN DO
Administrator can createexams,manage students, and generate reports. In short all thefollowing
operations areperformed by an Admin on the ONEX system.
Manage User
This functionality allowstheAdmin to create user ID’s for students, provideaccess to exams,and also delete
a student’s ID after completion of exam.
Manage Exam
This functionality allowstheAdmin to create new exam ID and also changeor delete an existingexam ID by
addingor deleting questions for a particularexam.
Manage Questions
This functionality allowstheAdmin to add questions to an existingexamID and also changeor delete an
existingquestion for a particular exam ID.
Generate reports
This functionality allowstheAdmin can generate report for Pass / Fail students through the ONEX system.
6. ONEX CONFIGURATION REQUIREMENTS
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ONEX configurationrequirements
OnlineExamination Systemis a Client-Server application thatruns on a clientcomputer and makes requests
to a remote server.
SOFTWARE CONFIGURATION REQUIREMENTS
The system requires MicrosoftIIS which is supported on Windows server, MicrosoftSQL.
HARDWARE CONFIGURATION REQUIREMENTS
The minimum hardwarerequirement for the softwareinstallation areIIS,RDBMS, and Server grade.
NETWORK ACCESSIBILITY
This a system can be accessed through Internet, and Intranetvia LAN / WAN.
7. ADMINISTRATOR’S UI
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Administrator’sUI
LOGIN SCREEN
Figure 1 - ONEX Login Screen
To login an administrator should:
Step1: Input valid Login Name in the text field provided.
Step2: Input valid Password in the text field provided.To know more about password set-up,click Tipsfor
password set-up.
Step3: Click Login button to proceed.
LOGOUT SCREEN
Figure 2 - Logout
The Logout link is thesame on every screen and therefore the admin can logout from any screen.
For students the systemautomatically logs them out after completion of exam. However as a security
feature students are not allowed to logout and re-login duringexamination.Only an admin under
exceptional casecan re-enablethe user.
8. ADMINISTRATOR’S UI
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ADMIN MAIN SCREEN
Figure 3 - Admin Menu Screen
ONEX systemwill takelogin credentials as per the administrator and showthe Admin menu screen. The
menu options for an administrator are:
Manage Exams: This menu allows Admin to Add Exam, Edit Exam, Manage Questions,Add New
Questions,Edit Questions,and Add Answers.
Manage Users: This menu allows admin to Add User, Edit User Enable User, and Delete User
Reports: This menu allows Admin to generate reports of Pass/ Fail students.
Exam Current Status: This menu allows admin to monitor the exams as they happen.
Edit Score: This menu allows admin / supervisor to editscores for descriptivetype of questions.
To proceed the administrator has to click Manage Exam option from Admin Main menu screen.
Only Manage
Exam menu
explained in this
guide.
9. ADMIN FUNCTIONS
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Admin Functions
ADD FUNCTIONS
The steps and screens to Add Exams are explained in this section.
Figure 4 - Manage Exam screen
The Manage Exam screen allows admin to Add Exam, Edit Exam, Manage Questions,Add New Questions,
Edit Questions,and Add Answers.
NOTE: In-chargeof exam is differentfrom an administrator.The person in-chargeis responsiblefor checking
the descriptivetype questions.An admin is only responsiblefor set-up related tasks.
Add Exams
Figure 5 - Add Exam link
To add an exam the admin must click the Add Exam link displayed on Manage Exam screen.
10. ADMIN FUNCTIONS
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Figure 6 - Add Exam screen
The Admin has to enter the details in the field as mentioned:
Exam ID: This field mentions the short description of the actual examtitle.
Title: This field mentions the detailed name of the exam.
No of Questions: This field mentioned the number of questions that a student will haveto attempt
for this exam.
Marks per question: This field mentions the mark assigned to every question within the exam.
Total Marks: This field mentions the total marks that can be scored for this exam.
Incharge of Exam: This field mentions the name of the examiner who would be responsiblefor
checkingthis exam.
Email of incharge: This field mentions the email address of the Inchargeof exam.
Instructions: This field mentions the special instruction(s) which a studentshould know before
attempting the exam.
Total Time: This field mentions the time allotted for completing the exam.
Passing Marks: This field mentions the minimum marks required to pass theexam.
The Add Exam page is displayed with details to be filled by administrator. All the fields mustbe entered with
valid data and click Save Data to an add exam.
11. ADMIN FUNCTIONS
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Figure 7 - Exam Information fields
The details added in the Add Exam screen likeExam ID, Title, and Incharge of Exam should nowbe
displayed in the Manage Exam screen. This confirms thatthe examination details havebeen added to
system.
Add Questions and Answers
The steps and screens to Add Questions areexplained in this section.
Figure 8 - Add Questions link
On the Manage Exam screen, click Manage Questions link.This link is displayed under Manipulate
Question column.
The newly
added exam
detailswill be
displayedhere
12. ADMIN FUNCTIONS
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Figure 9 - Manage Question Screen
To add a question admin must click the Add New Question link displayed on Manage Questions screen. The
Add Questions screen is displayed which allows admin to add differenttypes of questions to an exam:
Single Choice: In this only one from the given options is correct.Example out of 5 options only 1 is
correct.
Multiple Choice: In this one or more options could be correct. Example out of 5 options all 5 could
be correct.
True / False: In this a given statement could be true or false
Descriptive type question: In this the answer needs to be descriptiveand would requirestudents
to type it.
Other than descriptivetype questions,all other questions arestored in the system with correctanswers.
This means that the system can check these questions all by itself.For example,if a certain exam has 10
questions of which only 1 is descriptive,then the system can check and score9 questions againstthe
answers stored.Only descriptivetype questions will haveto be checked and scored by an examiner.
This actually helps reducethe number of questions that an examiner has to check and score. It should also
be noted that any incomplete answer will be considered as a wrong answer by the system.
Let us now see how to add the different types of questions in the system.
13. ADMIN FUNCTIONS
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Add Single Choice question
Figure 10 - Single Choice Question
To add single choice questions, select Single Choice from Question Type drop-down field.
The admin has to enter details in the field as mentioned:
Select Exam: Choose the correct exam from the drop-down list where the question needs to be
added.
Question Type: Select Single Choice from drop-down.
Number Choices: Input a number, for example 3. This will be the number of options that will be
displayed as answers. However only one would be correct from the available options.
Enter the question: Input the question.This will bedisplayed to students whileattemptingthe exam.
Select the Image: To add an image to this question, the admin must browse and select the image.
The image path will be displayed in the Path: field.
The next step is, click Add Answers to add answer to this question.
14. ADMIN FUNCTIONS
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Figure 11 - Add Answers Screen for Single Choice
This screen allows admin to add the multipleanswers to the question inputin the Add question screen.
NOTE: The number of options under Answer section are as per the input made in the Number of Choices
field in the Add Questions screen.
The followingsteps arerequired to be done:
The answers must be entered for all options.
The radio button for the correct answer must be selected.
Click Save Answers. The correct answer selected will bestored and the systemcan check this
question by itself.
Add Multiple Choice question
Figure 12 - Multiple Choice question
15. ADMIN FUNCTIONS
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The admin has to enter details in the field as mentioned below:
Select Exam: Choose the correct exam from the drop-down list where the question needs to be
added.
Question Type: Select Multiple Choice from drop-down.
Number Choices: Input a number, for example 4. This will be the number of options that will be
displayed as answers.Thenumber of correct answers can bemore than 1. For example all 4 options
may be correct for a question.
Enter the question: Input the question.This will bedisplayed to students whileattemptingthe exam.
Select the Image: To add an image to this question, the admin must browse and select the image.
The image path will be displayed in the Path: field.
The next step is, click Add Answers to add answer to this question.
Figure 13 - Add answer screen for Multiple Choice
This screen allows admin to add the multipleanswers to the question inputin the Add question screen.
NOTE: The options under Answer are displayed as per the inputmade in the Number of Choices field in the
Add Questions screen. The followingsteps arerequired to be done:
The answers must be entered for all the options displayed.
The check boxes for the correct answers mustbe selected. More than 1 option can be selected as
correctanswer.
Click Save Answers. The correct answer selected will bestored and the systemcan check this
question by itself.
16. ADMIN FUNCTIONS
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Add True or False question
Figure 14 - True or False question
The admin has to enter details in the field as mentioned below:
Select Exam: Choose the correct exam from the drop-down list where the question needs to be
added.
Question Type: Select True/ False from drop-down.
Number Choices: This option is notrequired for this typeof question as user will haveto selecteither
true or false radio button option to proceed.
Enter the question: Input the question.This will bedisplayed to students whileattemptingthe exam.
Select the Image: To add an image to this question,the admin must browseand selectthe image.
The image path will bedisplayed in the Path: field.
The next step is, click Add Answers to add answer to this question.
Figure 15 - Add answer screen for True/False question
This screen allows admin to add true and falseradio button options to the question input in the Add
question screen. The followingsteps arerequired to be done:
The radio buttons for True and Falsewill bedisplayed withoutany selection.
Select the radio button for the correctanswers.
17. ADMIN FUNCTIONS
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Click Save Answers. The correct answer selected will bestored and the systemcan check this
question by itself.
Add Descriptive question
Figure 16 - Descriptive Question
The admin has to enter details in the field as mentioned below:
Select Exam: Choose the correct exam from the drop-down list where the question needs to be
added.
Question Type: Select Descriptive from drop-down.
Number Choices: This option is notrequired for this typeof question as user will haveto type answer
in the text box provided.
Enter the question: Input the question.This will bedisplayed to students whileattemptingthe exam.
Select the Image: To add an image to this question,the admin must browseand selectthe image.
The image path will bedisplayed in the Path: field.
The next step is, click Add Answers to add answer to this question.
Figure 17 - Descriptive answer screen
18. ADMIN FUNCTIONS
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For descriptivetype of questions a text box is provided to type answer.The answer typed here is an ideal
answer to help examiner compare the students answer againstthis and accordingly givemarks.This answer
will notbe displayed to the student.
EDIT FUNCTIONS
The system allows an admin to edit the following:
Edit Exam: Editingexam allows and admin to change the setup within an exam. These could be:
Changingthe number of questions to be included within the exam
Changingthe marks assigned to each question.
Changingthe attributes of the exam.
Edit Questions:Editingquestions only allows admin to only make changes to the questions within an exam.
There are no changes done to the exam setup. The types of questions thatcan be edited are:
SingleChoice
MultipleChoice
True / False
Descriptivetype question
Edit Exam
Figure 18 - Edit Exam link
To edit an exam on Manage Exam screen, click an examtitlelink under Title column.
19. ADMIN FUNCTIONS
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Figure 19 - Edit Exam screen
The Edit Exam screen is displayed with details of the exam. The details of each field is mentioned and these
can be edited or changed by admin:
Exam ID: This field mentions the short description of the actual examtitle.
Title: This field mentions the detailed name of the exam.
No of Questions: This field mentioned the number of questions that a student will have to attempt
for this exam.
Marks per question: This field mentions the mark assigned to every question within the exam.
Total Marks: This field mentions the total marks that can be scored for this exam.
Incharge of Exam: This field mentions the name of the examiner who would be responsiblefor
checkingthis exam.
Email of incharge: This field mentions the email address of the Inchargeof exam.
Instructions: This field mentions the special instruction(s) which a studentshould know before
attempting the exam.
Total Time: This field mentions the time allotted for completing the exam.
Passing Marks: This field mentions the minimum marks required to pass theexam.
20. ADMIN FUNCTIONS
17
Edit Question and Answer
Figure 20 - Edit Question Link
To edit an exam on Manage Exam screen, click Manage Questions link under Manipulate Questions
column.
Figure 21 - Manage Questions Screen
The Manage Questions screen allows you to manage all the questions for an exam. The details of the fields,
links,and columns displayed on this screen are mentioned:
Navigation links: The navigation linkslikeFirst Page, Previous page, Next page and Last page
allows admin to move pages of questions.
Add New Question: This link allows admin to add a new question to an exam.
Questions column: This displaystheexistingquestions for the exam.
Question Type: This displaysthetype of question i.e. single,multiple.
Delete Question: This is a check-box field.It allows admin to delete a question from an exam.
Edit: This is the link allows admin to editthe content for a question.
We will seehow an admin can edit all types of question through the edit link.
21. ADMIN FUNCTIONS
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Single Choice question
Figure 22 - Edit Single Choice Question
To edit a singlechoicequestion type, on Manage Questions screen click Edit link for Single Choice displayed
under Question Type column.
Figure 23 - Edit screen for Single Choice question
The Edit Questions screen is displayed.As per selection on Manage Questions screen the Edit New
Question section will showthe details for singlechoicequestion type. All the fields displayed can beedited
by the admin. The details of the fields on this screen are mentioned:
Select Exam: This field mentions the exam titlefor the question being edited.
Question Type: This field mentions the type of question being edited.
Enter the Question: This field mentions the actual question thatstudents will see. This can be
changed through this screen.
Select the image: This field mentions the path of the image attached to the question. The image
can be changed by clicking Browse.
22. ADMIN FUNCTIONS
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Answer Section:
Add more Answer: This button allows admin to add more options to the question.
Radio buttons: This allows admin to change the correctanswer if required i.e. change the selection
from existinganswer to another. As this is singlechoicequestion admin can selectonly one option
as correctanswer.
Text box: This fields mentions the answers displayed as options to students. The admin can modify
all or any one of the answers.
Delete: This button allows the admin to delete an option.
Click Save to saveall the changes made.
Multiple Choice question
Figure 24 - Edit multiple choice question
To edit a singlechoicequestion type, on Manage Questions screen click Edit link for Multiple Choice
displayed under Question Type column.
Figure 25 - Edit screen for multiple choice question
23. ADMIN FUNCTIONS
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The Edit Questions screen is displayed.As per selection on Manage Questions screen the Edit New
Question section will showthe details for multiplechoicequestion type. All the fields displayed can be
edited by the admin.The details of the fields on this screen arementioned:
Select Exam: This field mentions the exam titlefor the question being edited.
Question Type: This field mentions the type of question being edited.
Enter the Question: This field mentions the actual question thatstudents will see. This can be
changed through this screen.
Select the image: This field mentions the path of the image attached to the question. The image
can be changed by clicking Browse.
Answer Section:
Add more Answer: This button allows admin to add more options to the question.
Check-boxes: This allows admin to change the correctanswer if required i.e. change the selection
from existinganswer to another. As this is multiplechoicequestion admin can selectmultiple
check-boxes as correctanswers.
Text box: This fields mentions the answers displayed as options to students. The admin can modify
all or any one of the answers.
Delete: This button allows the admin to delete an option.
Click Save to saveall the changes made.
True or False question
Figure 26 - Edit True/False question
To edit a singlechoicequestion type, on Manage Questions screen click Edit link for True / False displayed
under Question Type column.
24. ADMIN FUNCTIONS
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Figure 27 - Edit screen for True/False question
The Edit Questions screen is displayed.As per selection on Manage Questions screen the Edit New
Question section will showthe details for true or falsequestion type. All the fields displayed can beedited
by the admin. The details of the fields on this screen are mentioned:
Select Exam: This field mentions the exam titlefor the question being edited.
Question Type: This field mentions the type of question being edited.
Enter the Question: This field mentions the actual question thatstudents will see. This can be
changed through this screen.
Select the image: This field mentions the path of the image attached to the question. The image
can be changed by clicking Browse.
Answer Section: The admin can changethe radio button selection.For example if existingselection
is True, admin can change it to False.
Click Save to saveall the changes made.
Descriptive question
Figure 28 - Edit Descriptive Question
25. ADMIN FUNCTIONS
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To edit a singlechoicequestion type, on Manage Questions screen click Edit link for Descriptive displayed
under Question Type column.
Figure 29 - Edit screen for Descriptive question
The Edit Questions screen is displayed.As per selection on Manage Questions screen the Edit New
Question section will showthe details for true or falsequestion type. All the fields displayed can beedited
by the admin. The details of the fields on this screen are mentioned:
Select Exam: This field mentions the exam titlefor the question being edited.
Question Type: This field mentions the type of question being edited.
Enter the Question: This field mentions the actual question thatstudents will see. This can be
changed through this screen.
Select the image: This field mentions the path of the image attached to the question. The image
can be changed by clicking Browse.
Answer Section: The existinganswer can be changed or modified. The answer has to be typed for
descriptivetype question.
Click Save to saveall the changes made.
26. ADMIN FUNCTIONS
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DELETE FUNCTIONS
The admin can perform delete function for:
An exam.
Questions within an exam.
Answers within a question. Example answer options for singleand multiplequestions.
Delete exam
To delete exam, followthe screens and steps.
1. On Manage Exam screen, click thelink under Title column.
2. On Edit Exam screen, click Delete Data.The exam details will bedelete and no longer displayed on
Manage Exam screen.
27. ADMIN FUNCTIONS
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Delete question(s)
To delete question(s), followthe screens and steps.
1. On Manage Exam screen, click Manage Questions link under Manipulate Questions column.
2. On Manage Questions screen,select the check-box under Delete Question column for the
question(s) to be deleted.
3. Click Delete selected Records. The questions will bedeleted for the exam.
NOTE: To delete all the questions on a page admin should click Select All, and then click Delete selected
records.
Delete answer(s)
Admin can delete answer(s) only for Single Choice and Multiple Choice questions.To delete answer(s),
followthe screens and steps.
28. ADMIN FUNCTIONS
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1. On Manage Exam screen, click Manage Questions link under Manipulate Questions column.
2. Click Edit link,for Single or Multiplechoicequestion.
29. ADMIN FUNCTIONS
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Single choice question screen Multiple choice question screen
3. Click Delete to delete the answer.The deleted answer will no longer be displayed as an option for
the question.
30. SECURITY FEATURES
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Security features
TIPS FOR PASSWORD SET-UP
To make the password moresecure, easy to remember, and difficultto guess itis suggested that below
points should be considered while setting-up password.
Password should be6-8 characters long
One numerical (0-9)
One capital letter
One special character
