Time optimization of B-School Event
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How to optimize time while planning for an event and during carrying out the event

How to optimize time while planning for an event and during carrying out the event

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Time optimization of B-School Event Document Transcript

  • 1. MANAGEMENT SCIENCE MODELS TERM ASSIGNMENT Melange Activities Analysis Submitted To: Dr. Harshvardhan Halve Submitted By: Sourya Bhattacharya 2013288 Souvik Chakravarty 2013289 Souvik Saha 2013290 Somya Sachan 2013286 Soumitra Kansabanik 2013287 Soham Bagchi 2013286
  • 2. IMT Nagpur- The perfect brew The Institute of Management Technology was founded in 1981 as its first autonomous management school began offering post-graduate management programs in Ghaziabad, India's NCR. Since 1995, IMT had consistently ranked among India's top 10 business schools. In 2004, the IMT group opened its central India campus near Nagpur, near the geographic centre of India in the North Eastern part of Maharashtra. IMT later opened a campus in Dubai and another in Hyderabad. By the end of 2010, IMT was one of the few well-known institutions in India to have four campuses, including one abroad. The four IMT campuses operated more or less independently within an overarching vision. In 2013, Mélange was organized from October 5 to October 7, under the aegis of our esteemed director. After 3 fun-filled days of events including sporting contests on the field, and camaraderie and guidance off it, Mélange came to its successful apogee. Melange 2013- a veritable potpourri: Starting off with frenzied preparations a couple of weeks before the event, the entire campus got a sprucing. The walls and halls gleamed, mess sparkled, rooms cleaned and there was a palpable excitement amongst the junta at IMT. The previous passouts (referred to as 'super-seniors' in these woods) were about to descend into this abode and mingle with the student managers of today. The reason that this much-awaited, mega event happens each year is to provide a platform, an interface between the haves and the has been. The student managers of today get a tremendous exposure to the very idea of 'corporate' by interacting with the ex students. This facilitates greater bonding between the students- present and past, for mutual insight and benefits. It's a sharing of a common font of knowledge, to quench the thirst of the zesty few. Mélange involves formal and informal student interactions, sporting events, deliberations and knowledge dissemination sessions. The previous students also get a chance to relive the campus life again, which surely is a source of tremendous nostalgia. All considered, Mélange is one of the most important events in the college calendar and rightly so. It is a chance to make old hearts young and young hearts old, a perfect blend, a perfect brew.
  • 3. ID Task Name Duration Start Finish Predecessors 1 Formal Announcement 30 mins Tue 24-09-13 Tue 24-09-13 2 First General Body Meeting 1 hr Tue 24-09-13 Tue 24-09-13 1 3 Budget Preparation 2 hrs Tue 24-09-13 Tue 24-09-13 2 4 Listing of Students since 2004 30 mins Tue 24-09-13 Tue 24-09-13 1 5 Individual allocation of Job 10 mins Tue 24-09-13 Tue 24-09-13 4 6 Contacting alumni 5 days Tue 24-09-13 Tue 01-10-13 5 7 Designing of posters,logo & Banners 2 days Tue 24-09-13 Thu 26-09-13 3 8 Poster & Banners printing 2 days Thu 26-09-13 Mon 30-09-13 7 9 Design and print Brochure where melange schedule is given 1 day Tue 24-09-13 Wed 25-09-13 3 10 Designing & printing of Melange T-shirt 3 days Tue 24-09-13 Fri 27-09-13 3 11 Approval for different activities 5 days Tue 24-09-13 Tue 01-10-13 3 12 Preparation & Printing of I-cards for committee members 3 days Tue 24-09-13 Fri 27-09-13 3 13 Finalization of DJ 2 days Tue 01-10-13 Thu 03-10-13 11 14 Finalization of menu 2 hrs Tue 01-10-13 Tue 01-10-13 11 15 Finalization of accomodation facilities 1 hr Tue 01-10-13 Tue 01-10-13 11 16 Resource allocation 3 hrs Tue 01-10-13 Tue 01-10-13 11 17 Check the availability of rooms 1 hr Tue 01-10-13 Tue 01-10-13 16 18 Screening and finalization of vendor 2 hrs Tue 01-10-13 Tue 01-10-13 14,15 19 Preparation of Welcome Kit 2 hrs Tue 01-10-13 Tue 01-10-13 11 20 Maintenance and sprucing up empty room 4 hrs Tue 01-10-13 Wed 02-10-13 17 21 First Review meeting : preparation and finalization of resources and vendors 2 hrs Wed 02-10-13 Wed 02-10-13 20 22 Online promotion of the event 120 mins Wed 02-10-13 Wed 02-10-13 21 23 Second review meeting 4 hrs Wed 02-10-13 Thu 03-10-13 22 24 Invitation to faculties for the event 30 mins Thu 03-10-13 Thu 03-10-13 23 25 Offline student registration start 1 day Thu 03-10-13 Fri 04-10-13 23,24 26 Allocation of Room 1 day Thu 03-10-13 Fri 04-10-13 24 27 Filling up of forms while registering 1 day Thu 03-10-13 Fri 04-10-13 24 28 Data feeding from form 2 hrs Thu 03-10-13 Thu 03-10-13 24 29 Storing & Stacking of resource 3 hrs Thu 03-10-13 Fri 04-10-13 28,24 30 Preparation of Tent for dinner party 6 hrs Fri 04-10-13 Mon 07-10-13 25 31 Delivery of resources as per requirement 4 hrs Fri 04-10-13 Fri 04-10-13 27 32 Preparation of stage for DJ performanc 5 hrs Fri 04-10-13 Mon 07-10-13 25 33 Alumni meet at LRC Hal 2 hrs Mon 07-10-13 Mon 07-10-13 32 34 DJ event 2 hrs Mon 07-10-13 Mon 07-10-13 33 35 Restacking of resources at the end 2 hrs Mon 07-10-13 Mon 07-10-13 34,31 36 Facility Management 2 hrs Mon 07-10-13 Tue 08-10-13 35 37 Budget Tracking 3 hrs Tue 08-10-13 Tue 08-10-13 36 38 Final Review meeting : Feedback of the event 2 hrs Tue 08-10-13 Tue 08-10-13 37 CIC Members[50%] CIC Members[75%] COST[₹ 2,000.00],CIC Members[70%] CIC Members[20%] COST[₹ 10,000.00] COST[₹ 5,000.00],CIC Members[75%] COST[₹ 91,000.00],CIC Members[15%] COST[₹ 2,000.00] COST[₹ 25,000.00],CIC Members[10%] COST[₹ 30,000.00],CIC Members[10%] COST[₹ 31,600.00] CIC Members[25%] COST[₹ 900.00],CIC Members[25%] CIC Members[10%] CIC Members[25%] CIC Members[15%] CIC Members[15%] CIC Members[25%] COST[₹ 5,000.00],CIC Membe M T W T F S S M T W T F S S M T W T F S 23 Sep '13 30 Sep '13 07 Oct '13 Task Split Progress Milestone Summary Project Summary External Tasks External Milestone Deadline Page 1 Project: melange Date: Fri 20-12-13
  • 4. First General Body Meeting Start: 24-09-13 ID: 2 Finish: 24-09-13 Dur: 1 hr Res: Budget Preparation Start: 24-09-13 ID: 3 Finish: 24-09-13 Dur: 2 hrs Res: CIC Members[50%] Listing of Students since 2004 Start: 24-09-13 ID: 4 Finish: 24-09-13 Dur: 30 mins Res: CIC Members[75%] Individual allocation of Job Start: 24-09-13 ID: 5 Finish: 24-09-13 Dur: 10 mins Res: Designing of posters,logo & Banners Start: 24-09-13 ID: 7 Finish: 26-09-13 Dur: 2 days Res: CIC Members[20%] Poster & Banners printing Start: 26-09-13 ID: 8 Finish: 30-09-13 Dur: 2 days Res: COST[₹ 10,000.00] Design and print Brochure where melange schedule is given Start: 24-09-13 ID: 9 Finish: 25-09-13 Dur: 1 day Res: COST[₹ 5,000.00], CIC Members[75%] Designing & printing of Melange T-shirt Start: 24-09-13 ID: 10 Finish: 27-09-13 Dur: 3 days Res: COST[₹ 91,000.00], CIC Members[15%] Approval for different activities Start: 24-09-13 ID: 11 Finish: 01-10-13 Dur: 5 days Res: Preparation & Printing of I-cards for committee members Start: 24-09-13 ID: 12 Finish: 27-09-13 Dur: 3 days Res: COST[₹ 2,000.00] Finalization of DJ Start: 01-10-13 ID: 13 Finish: 03-10-13 Dur: 2 days Res: COST[₹ 25,000.00], CIC Members[10%] Finalization of menu Start: 01-10-13 ID: 14 Finish: 01-10-13 Dur: 2 hrs Res: COST[₹ 30,000.00], CIC Members[10%] Finalization of accomodation facilities Start: 01-10-13 ID: 15 Finish: 01-10-13 Dur: 1 hr Res: COST[₹ 31,600.00] Resource allocation Start: 01-10-13 ID: 16 Finish: 01-10-13 Dur: 3 hrs Res: Check the availability of rooms Start: 01-10-13 ID: 17 Finish: 01-10-13 Dur: 1 hr Res: CIC Members[25%] Preparation of Welcome Kit Start: 01-10-13 ID: 19 Finish: 01-10-13 Dur: 2 hrs Res: COST[₹ 900.00], CIC Members[25%] Maintenance and sprucing up empty room Start: 01-10-13 ID: 20 Finish: 02-10-13 Dur: 4 hrs Res: First Review meeting : preparation and finalization of resources and Start: 02-10-13 ID: 21 Finish: 02-10-13 Dur: 2 hrs Res: Contacting alumni Start: 24-09-13 ID: 6 Finish: 01-10-13 Dur: 5 days Res: COST[₹ 2,000.00], CIC Members[70%] Formal Announcement Start: 24-09-13 ID: 1 Finish: 24-09-13 Dur: 30 mins Res: Screening and finalization of vendor Start: 01-10-13 ID: 18 Finish: 01-10-13 Dur: 2 hrs Res: Page 1
  • 5. Second review meeting Start: 02-10-13 ID: 23 Finish: 03-10-13 Dur: 4 hrs Res: Invitation to faculties for the event Start: 03-10-13 ID: 24 Finish: 03-10-13 Dur: 30 mins Res: CIC Members[25%] Offline student registration start Start: 03-10-13 ID: 25 Finish: 04-10-13 Dur: 1 day Res: CIC Members[15%] Allocation of Room Start: 03-10-13 ID: 26 Finish: 04-10-13 Dur: 1 day Res: Filling up of forms while registering Start: 03-10-13 ID: 27 Finish: 04-10-13 Dur: 1 day Res: CIC Members[15%] Data feeding from form Start: 03-10-13 ID: 28 Finish: 03-10-13 Dur: 2 hrs Res: CIC Members[25%] Storing & Stacking of resource Start: 03-10-13 ID: 29 Finish: 04-10-13 Dur: 3 hrs Res: Preparation of Tent for dinner party Start: 04-10-13 ID: 30 Finish: 07-10-13 Dur: 6 hrs Res: DJ event Start: 07-10-13 ID: 34 Finish: 07-10-13 Dur: 2 hrs Res: Restacking of resources at the end Start: 07-10-13 ID: 35 Finish: 07-10-13 Dur: 2 hrs Res: Preparation of stage for DJ performanc Start: 04-10-13 ID: 32 Finish: 07-10-13 Dur: 5 hrs Res: Alumni meet at LRC Hal Start: 07-10-13 ID: 33 Finish: 07-10-13 Dur: 2 hrs Res: COST[₹ 5,000.00], CIC Members[20%] Online promotion of the event Start: 02-10-13 ID: 22 Finish: 02-10-13 Dur: 120 mins Res: CIC Members[10%] Delivery of resources as per requirement Start: 04-10-13 ID: 31 Finish: 04-10-13 Dur: 4 hrs Res: Page 2
  • 6. Facility Management Start: 07-10-13 ID: 36 Finish: 08-10-13 Dur: 2 hrs Res: Budget Tracking Start: 08-10-13 ID: 37 Finish: 08-10-13 Dur: 3 hrs Res: Final Review meeting : Feedback of the event Start: 08-10-13 ID: 38 Finish: 08-10-13 Dur: 2 hrs Res: Page 3
  • 7. Critical Noncritical Critical Milestone Milestone Critical Summary Summary Critical Inserted Inserted Critical Marked Marked Critical External External Project Summary Highlighted Critical Highlighted Noncritical Page 4 Project: melange Date: Fri 20-12-13
  • 8. ID Resource Name Work Unassigned 0 hrs Formal Announcement 0 hrs First General Body Meeting 0 hrs Individual allocation of Job 0 hrs Approval for different activities0 hrs Resource allocation 0 hrs Screening and finalization of vendor0 hrs Maintenance and sprucing up empty room0 hrs First Review meeting : preparation and finalization of resources and vendors0 hrs Second review meeting 0 hrs Allocation of Room 0 hrs Storing & Stacking of resource0 hrs Preparation of Tent for dinner party0 hrs Delivery of resources as per requirement0 hrs Preparation of stage for DJ performanc0 hrs DJ event 0 hrs Restacking of resources at the end0 hrs Facility Management 0 hrs Budget Tracking 0 hrs Final Review meeting : Feedback of the event0 hrs 1 COST Contacting alumni Poster & Banners printing Design and print Brochure where melange schedule is given Designing & printing of Melange T-shirt Preparation & Printing of I-cards for committee members Finalization of DJ Finalization of menu Finalization of accomodation facilities Preparation of Welcome Kit Alumni meet at LRC Hal 2 CIC Members 48.35 hrs Budget Preparation 1 hr Listing of Students since 20040.38 hrs Contacting alumni 28 hrs Designing of posters,logo & Banners3.2 hrs Design and print Brochure where melange schedule is given6 hrs Designing & printing of Melange T-shirt3.6 hrs Finalization of DJ 1.6 hrs Finalization of menu 0.2 hrs Check the availability of rooms0.25 hrs Preparation of Welcome Kit0.5 hrs Online promotion of the event0.2 hrs Invitation to faculties for the event0.13 hrs Offline student registration start1.2 hrs Filling up of forms while registering1.2 hrs Data feeding from form 0.5 hrs Alumni meet at LRC Hal 0.4 hrs Details Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work Work T W T F S S M T W T F S S M T 3 30 Sep '13 07 Oct '13 11.12h 11.03h 7.5h 6.13h 5.6h 2.22h 1h 2.18h 1.2h 0.4h 1h 0.38h 4.78h 5.6h 5.6h 5.6h 5.6h 0.82h 0.9h 1.6h 0.7h 3.38h 2.63h 0.68h 1.2h 1.2h 0.53h 0.45h 0.8h 0.35h 0.2h 0.25h 0.5h 0.2h 0.13h 0.6h 0.6h 0.6h 0.6h 0.5h 0.4h melange Page 1
  • 9. ID Task Name Fixed Cost Fixed Cost Accrual Total Cost Baseline Variance Actual Remaining 1 Formal Announcement ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 2 First General Body Meeting ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 3 Budget Preparation ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 4 Listing of Students since 2004 ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 5 Individual allocation of Job ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 6 Contacting alumni ₹ 0.00 Prorated ₹ 2,000.00 ₹ 2,000.00 ₹ 0.00 ₹ 0.00 ₹ 2,000.00 7 Designing of posters,logo & Banners ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 8 Poster & Banners printing ₹ 0.00 Prorated ₹ 10,000.00 ₹ 10,000.00 ₹ 0.00 ₹ 0.00 ₹ 10,000.00 9 Design and print Brochure where melange schedule is ₹ 0.00 Prorated ₹ 5,000.00 ₹ 5,000.00 ₹ 0.00 ₹ 0.00 ₹ 5,000.00 10 Designing & printing of Melange T-shirt ₹ 0.00 Prorated ₹ 91,000.00 ₹ 91,000.00 ₹ 0.00 ₹ 0.00 ₹ 91,000.00 11 Approval for different activities ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 12 Preparation & Printing of I-cards for committee members₹ 0.00 Prorated ₹ 2,000.00 ₹ 2,000.00 ₹ 0.00 ₹ 0.00 ₹ 2,000.00 13 Finalization of DJ ₹ 0.00 Prorated ₹ 25,000.00 ₹ 25,000.00 ₹ 0.00 ₹ 0.00 ₹ 25,000.00 14 Finalization of menu ₹ 0.00 Prorated ₹ 30,000.00 ₹ 30,000.00 ₹ 0.00 ₹ 0.00 ₹ 30,000.00 15 Finalization of accomodation facilities ₹ 0.00 Prorated ₹ 31,600.00 ₹ 31,600.00 ₹ 0.00 ₹ 0.00 ₹ 31,600.00 16 Resource allocation ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 17 Check the availability of rooms ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 18 Screening and finalization of vendor ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 19 Preparation of Welcome Kit ₹ 0.00 Prorated ₹ 900.00 ₹ 900.00 ₹ 0.00 ₹ 0.00 ₹ 900.00 20 Maintenance and sprucing up empty room₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 21 First Review meeting : preparation and finalization of ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 22 Online promotion of the event ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 23 Second review meeting ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 24 Invitation to faculties for the event ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 25 Offline student registration start ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 26 Allocation of Room ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 27 Filling up of forms while registering ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 28 Data feeding from form ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 29 Storing & Stacking of resource ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 30 Preparation of Tent for dinner party ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 31 Delivery of resources as per requirement₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 32 Preparation of stage for DJ performanc ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 33 Alumni meet at LRC Hal ₹ 0.00 Prorated ₹ 5,000.00 ₹ 5,000.00 ₹ 0.00 ₹ 0.00 ₹ 5,000.00 34 DJ event ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 35 Restacking of resources at the end ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 36 Facility Management ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 37 Budget Tracking ₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 38 Final Review meeting : Feedback of the event₹ 0.00 Prorated ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 ₹ 0.00 CIC Members[50%] CIC Members[75%] COST[₹ 2,000.00],CIC Members[70%] CIC Members[20%] COST[₹ 10,000.00] COST[₹ 5,000.00],CIC Members[75%] COST[₹ 91,000.00],CIC Members[15%] COST[₹ 2,000.00] COST[₹ 25,000.00],CIC Members[10%] COST[₹ 30,000.00],CIC Members[10%] COST[₹ 31,600.00] CIC Members[25%] COST[₹ 900.00],CIC Members[25%] CIC Members[10%] CIC Members[25%] CIC Members[15%] CIC Members[15%] CIC Members[25%] COST[₹ 5,000.00],CIC Members[ M T W T F S S M T W T F S S M T W T F S S 23 Sep '13 30 Sep '13 07 Oct '13 Task Split Progress Milestone Summary Project Summary External Tasks External Milestone Deadline Page 1 Project: melange Date: Fri 20-12-13