Cloud Cashier GOVCash desk, material & financial operations for public sector Ministries Courts Local authorities Department for civil Administrative units matters State Agencies
2CloudCashier GOV is...• A versatile cash register for provision of services to customers through simplified administrative procedures• A powerful warehouseing software for handling payable printed matters• A financial tool for analytical accounting, revision and supervision ...in a internal or external CLOUD, with local and centralised administrative possibilities
3With CloudCashier GOV you can...• Charge your customers for any fee at any eligible location• Define, activate, deactivate or change price, of your fee&items in one and only one place• Control your stock of items in organizations and depertments• Have all your finance under the control
4With CloudCashier GOV you wil STOPSending your customers to diferent locations for fee payement Sending your customers from one office to another for different fees
5Terminology• Organizational unit– is every organization which is eligible to charge customers for public services. Organizations can be organised hierarhicly, stand alone or in groups of independent organization supervised by a certan state institution.• Warehouse – every organization, even every department or cash register can have his own warehouse management but the list of articles is central for the whole system• Clerk – can prepare invoices, charge customers with credit cards, can not charge them for cash,• Clerk with cash register - with both jobs, a job of clerk and a job of a cashier• Cashier- is confirming prepared invoices of clerks and charges customers for the service• Warehouse manager– manages articles stock, recives articles on stock
6Terminology• Financial department - supervise financial part of customer service, reporting for management, credit card payement management, creating vouchers• Items – car register plates, passport documents, identitiy cards... Chosen from a central list, applied to suit specific unit needs• Fees – are registred in the system only once, every fee has its own account number in a state or parent organization budget where the money is transfered at end of the day.• Simplified administrative task – is a combination of fees and items for which the customer needs to be charged for. They are defined thru the legislation by the authorities (ministries, agencies). The application does not run those procedures, just charges the cost .
9Basic architecture • Items – car register plates, passport documents, identitiy cards... Chosen from a central list, applied to suit specific unit needs • Fees – are registred in the system only once, every fee has its own account number in a state or parent organization budget where the money is transfered at end of the day. • Simplified administrative task – is a combination of fees and items for which the customer needs to be charged for. They are defined thru the legislation by the authorities (ministries, agencies). The application does not run those procedures, just charges the cost .
10Organizations and procedures
11Types of organizations
14 Cashieruc Financial clerk Billing Fulfilm of the ent Balance cash Preparation of Issuance of cash specification by register «invok » es expenditure «invok » es «invok » es denom ination Cashier C ontrol of cash Printing of cash register balance «invok » es register balance
15 Department manageruc Financial clerk Print a cash book with the Control of funds received by the Balance of cash receipts and specification «invokes» department «invokes» expenditures Departm m ent anager Fulfilm of the ent Deposit cash specification by «invokes» denom ination
16 Financial clerku F an c in cial clerk Cash register vo ch u er F an in cial clerk Receive statem ts en B o o kin in m to g co e C sin claim lo g s fro b ks m an «inv es ok » acco n 845 u t «inv es ok » Receive an extract C sin liab lo g ilities fro th P A m e P «inv es ok » B k vo ch an u er
17 Warehouse manageru U case c se Order acceptance Article o erin rd g Su p p lier Pošiljanj e naročenih tis ovin k Recievin articles o g n D ach g articles isp in Placing stock order Checking bills D ach g articels isp in Wareh u m ag o se an er to cu m sto ers Clerk Stock inventory Stock inventory Stock balance L cal sto o ck balance