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Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
Microsoft excel
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Microsoft excel

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  • 1. MICROSOFT EXCEL
  • 2. ABOUT EXCEL <ul><li>Microsoft Excel is a program that’s used for creating spreadsheets . </li></ul><ul><li>It uses rows and columns to record information. </li></ul>
  • 3. ABOUT EXCEL <ul><li>You can also create graphs from a table </li></ul>
  • 4. ABOUT EXCEL <ul><li>Spreadsheet contents: The cells can contain 3 types of information. </li></ul><ul><ul><li>Text – Any names or labels that are required on the spreadsheet </li></ul></ul><ul><ul><li>Number – All numerical values including dates/times, percentages and dollar values </li></ul></ul><ul><ul><li>Formula – Formulas are written in a cell to automatically calculate an answer </li></ul></ul><ul><li>Each file in Excel is referred to as a Workbook because it can contain different spreadsheets. </li></ul>
  • 5. THE EXCEL SCREEN Title bar Menu bar Standard tool bar Formatting tool bar Formula bar Row and column headings Sheet tabs Status bar
  • 6. THE EXCEL SCREEN Shows information based on what you are doing and provides quick access to some features Status bar An Excel file can have more than one sheet. These are used for selecting different sheets Sheet tabs Each column in the spreadsheet has a heading with a letter Each row in the spreadsheet has a heading with a number Headings Used to edit the contents of cells on the spreadsheet Formula bar Provides single click access to common formatting features Formatting toolbar Provides single click access to common Excel features Standard toolbar Contains all of the program’s menus Menu bar Shows the name of the application and the name of the currently open file Title bar
  • 7. GETTING STARTED <ul><li>Moving around a Workbook </li></ul><ul><ul><li>Moving around with the mouse </li></ul></ul><ul><ul><ul><li>Click on a cell: each cell is named by its row letter and its column number ( C7 ) </li></ul></ul></ul><ul><ul><ul><li>Use scrollbars to move around the sheet </li></ul></ul></ul><ul><ul><li>Moving Around With The Keyboard </li></ul></ul><ul><ul><ul><li>[Ctrl] + [Home]: this will move you to cell A1. </li></ul></ul></ul><ul><ul><ul><li>[Home]: This will move you to column A. </li></ul></ul></ul><ul><ul><ul><li>[Ctrl] + down arrow ↓: to move to the last non-empty cell in that direction. </li></ul></ul></ul><ul><ul><ul><li>[Ctrl] + right arrow -> to move to the last non-empty cell in that direction. </li></ul></ul></ul><ul><ul><ul><li>[Page Down]: To move down one screen </li></ul></ul></ul><ul><ul><ul><li>[Page Up]: to move up one screen </li></ul></ul></ul><ul><ul><ul><li>[Alt] + [Page Down]: to move right one screen </li></ul></ul></ul><ul><ul><ul><li>[Alt] + [Page Up]: to move left one screen </li></ul></ul></ul>Note : You can also use to switch between open workbooks [Ctrl] [F6]
  • 8. GETTING STARTED <ul><li>Selecting Cells: when you have a cell selected you can do different things </li></ul><ul><ul><li>Format cells (change colours, text sizes etc.) </li></ul></ul><ul><ul><li>Copy and move cells </li></ul></ul><ul><ul><li>Sort information </li></ul></ul><ul><ul><li>Create a graph from the information that’s selecte </li></ul></ul>
  • 9. GETTING STARTED <ul><li>Selecting cells </li></ul><ul><ul><li>Selecting by dragging </li></ul></ul><ul><ul><li>Selecting by pointing and clicking </li></ul></ul><ul><ul><ul><li>Hold down the [Shift] key: to select the cells in between a previous selection. </li></ul></ul></ul><ul><ul><li>Selecting with the keyboard </li></ul></ul><ul><ul><ul><li>Hold down [Shift] while pressing the arrows on the keyboard: to select cells as you move over them </li></ul></ul></ul><ul><ul><ul><li>[Ctrl] + [Home] to move to the beginning of the sheet. </li></ul></ul></ul><ul><ul><ul><li>[Shift] + [Ctrl] while pressing the down arrow. </li></ul></ul></ul><ul><ul><ul><li>[Shift] + [Ctrl] while pressing the right arrow. </li></ul></ul></ul>
  • 10. GETTING STARTED <ul><li>Additional shortcuts for selecting </li></ul><ul><ul><li>Click the column heading to select the entire column </li></ul></ul><ul><ul><li>Click the row heading to select the entire row </li></ul></ul><ul><ul><li>Click the button where the row and column headings meet to select the entire sheet </li></ul></ul><ul><ul><li>Click anywhere inside the table and press [Ctrl] and [Spacebar]: This will select the entire table. </li></ul></ul><ul><ul><li>[Ctrl] + [E]: This will select the entire sheet. </li></ul></ul><ul><ul><li>The [Ctrl] key allows you to select more than one range of cells at the same time </li></ul></ul>
  • 11. GETTING STARTED <ul><li>Creating a New Spreadsheet File </li></ul><ul><ul><li>Closing a Workbook </li></ul></ul><ul><ul><ul><li>[Alt] [F4]: to close the program </li></ul></ul></ul><ul><ul><ul><li>[Ctrl] [F4]: to close the workbook </li></ul></ul></ul><ul><ul><li>Creating a new workbook </li></ul></ul><ul><ul><ul><li>[Ctrl] [A] </li></ul></ul></ul><ul><ul><li>Saving a Workbook </li></ul></ul><ul><ul><ul><li>[Ctrl] and [S] </li></ul></ul></ul>
  • 12. GETTING STARTED <ul><li>Entering information in to the worksheet </li></ul><ul><ul><li>Entering information: Type and press Enter to move to another cell </li></ul></ul><ul><ul><li>Editing Cell Content: </li></ul></ul><ul><ul><ul><li>Double-click on the cell you want to edit </li></ul></ul></ul><ul><ul><ul><li>Press [F2] when the cell you want to edit is selected </li></ul></ul></ul><ul><ul><ul><li>Click in the formula bar below the toolbar icon </li></ul></ul></ul>
  • 13. GETTING STARTED <ul><li>Copying and Moving </li></ul><ul><ul><li>Copy & Past </li></ul></ul><ul><ul><li>Cut & Paste </li></ul></ul><ul><ul><ul><li>Tip: Use shortcut keys for cut, copy and paste (X, C and V) + [Ctrl] key. </li></ul></ul></ul><ul><ul><li>Drag & Drop </li></ul></ul><ul><ul><ul><li>Select and drag data to cut and paste </li></ul></ul></ul><ul><ul><ul><li>Hold down the [Ctrl] key as you’re dragging to copy data </li></ul></ul></ul>
  • 14. GETTING STARTED <ul><li>Auto fill </li></ul><ul><ul><li>When a cell is selected, you will see a border around the cell that is used for moving cells. In the bottom-right corner of that border, is an area referred to as the fill handle . If you move your mouse over the bottom-right corner, your mouse pointer will change to a small black cross. </li></ul></ul><ul><ul><li>Hold down the [Ctrl] key as you drag downwards the fill handle: This will temporarily disable the intelligent auto fill feature </li></ul></ul>
  • 15. GETTING STARTED <ul><li>Creating a table </li></ul><ul><ul><li>Select the range of cells you want to use. </li></ul></ul><ul><ul><li>Start typing!! </li></ul></ul>

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