Acquisition module on koha integrated library system

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This presentation was designed to educate acquisition librarians how to manage acquisition module on Koha Integrated Library System.

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Acquisition module on koha integrated library system

  1. 1. ACQUISITION MODULE ON KOHA INTEGRATED LIBRARY SYSTEM OMELUZOR, SATURDAY U. Systems Librarian Babcock University Library
  2. 2. Preliminary activities • Identify your self on the system by logging in. • Identify your area of work, i.e. Acquisition • Note that Acquisition module on ILS is mainly to • Accept/receive library materials, • Record how materials were received, • Record who brought them, • Record the cost implications, • Record if no cost is incurred, • Record every detail about each transaction.
  3. 3. You are logged in Click on acquisition link
  4. 4. Working with people • Staff • Library users • Vendors • Suppliers • Auditors The acquisition department liaise with people, therefore, be polite, integrity is keyword, manage your office. As Acquisition Librarian, you need suggestions/assistance from
  5. 5. What the library acquires • Books • CD Roms • Serials • References sources • Electronic sources • Systems
  6. 6. Vendor’s registration Click at the ‘new vendor’ button as indicated above • To register your vendor • Provide all details of each vendor to enhance tracking
  7. 7. Add vendor and contacts • Note that every order you make, you need vendor’s detailed information for tracking.
  8. 8. Set currencies and exchange rates • To set the currencies, click at ‘currencies’, if specific currencies are not inclusive, search for international currencies online. • Edit the currencies to suit your local currency.
  9. 9. Budget and Funds • Title the current budget as decided by the Financial Officer/Library Committee and indicate the ‘start’ and ‘end dates’; or as handed to you by the University Librarian. • For new budget, click ‘New budget’ as indicated on this slide and enter details. • Enter the current budget for the year for acquisition. • Note that Acquisition Librarian serves as the ‘accounting officer’ of the library.
  10. 10. Suggestion management • Treat suggestions urgently and respond to every request in line with policy. • Do not keep those who made suggestion aloof.
  11. 11. Suggested materials • Copy the title of the suggested materials to the OPAC and check for their availability in the library before processing.
  12. 12. Treating suggestions • Click at “Bibliographic Information” for details of suggested materials. • Check out for the details and take record
  13. 13. Click at “suggestion information” to view the status, who suggested, librarian assigned to manage the suggestion, dates, etc.
  14. 14. Tracking Order • It is possible to order for materials and track them. • Set the duration of the order • Input the vendor’s name. • Send email vendor or call if order is delayed.
  15. 15. Latest development • Since the release of Koha 3.10.0, the development team has added • 1470 patches to Koha, comprising - • some 21 new features, • 160 enhancements, and • 440 bug fixes. Through the release, The Acquisitions module was updated with • 8117 Divide budget periods into two tabs • 8240 There is dead code in orderreceive.tt • 8795 Just add the login branch In orderreveive.tt • 8913 Improve acquisitions navigation • 9030 There is no constraint on orders items • 9130 Remove old javascript from Parcel
  16. 16. SUGGESTIONS Acquisition is a house keeping activity in the library, therefore • The acquisition librarian must be up and doing. • Must not procrastinate. • Keep records of every transaction and activity. • Ensure acquisition of relevant materials.
  17. 17. References Camins-Esakob, J. (2013). Koha 13.12.0 released. Retrieved from http://koha-community.org/koha-3- 12-0-released/
  18. 18. Do you have question(s), ask. You want to make contribution(s), please do.

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