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Memo writing by sohail ahmed


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  • 1. Memo WritingSohail AhmedM.A English Literature 1 Sohail Ahmed M.A English literature
  • 2. What a memo is?Memos are considered to be official documents inmost organizations. They are used to ask for information or to call for action, or they are written to Sohail Ahmed M.A English literature report back in response to requests for information or action. 2
  • 3. Why learn about writing memos?• Important form of corporate communication.• Clear and concise communication of complex subjects. Sohail Ahmed M.A English literature• Writing style and approach applicable to other communications, such as email.• Set yourself apart from people who cannot write. 3
  • 4. Purpose of a memo“solve problems” by: informing Sohail Ahmed M.A English literature persuading refuting arguing analyzing 4
  • 5. General rulesKeep your audience in mindFollow a structureFollow an outlineGet to the point early Sohail Ahmed M.A English literatureRevising is easier than writing perfectlythe first timeFollow style guides and writing manualsBudget between 20 min – 1 hr for mostmemos 5
  • 6. Sohail Ahmed6 M.A English literature
  • 7. The Standard Parts of a MemoThe standard memo format contains six parts.• To• From Sohail Ahmed M.A English literature• CC• Date• Subject• Body of a Memo 7
  • 8. The TO Line• The "to" line is usually indicated as the word "To" followed by a colon and the name of the individuals or groups receiving the memo. Some examples are: Sohail Ahmed M.A English literature• To: All Staff• To: All Faculty Members• To: Sohail Ahmed, Sahil Ahmed, Ali 8
  • 9. The FROM Line• The "From" line indicates who is writing and distributing the memo. Your name and title should be included. The From line may indicate an individual or a group within the company. Sohail Ahmed M.A English literature• From: Afshan Nazli, Principal CON, JPMC• From: Human Resources• From: Administration 9
  • 10. The CC Line• If copies of the memo should be distributed or saved by other members of the company, their names go on the Cc line. Cc or CC stands for Carbon Copy. Sohail Ahmed M.A English literature• CC: Ahmed, English teacher• CC: Office Record 10
  • 11. The DATEThe date the memo was written should beincluded next. Sohail Ahmed M.A English literatureDate: Month day, YearDate: August 15, 2011 11
  • 12. The RE or SUBJECT Line"Re"stands for "In Reference To" and may beused interchangeably with the word"Subject." This line comes immediatelyunder the From line and indicates what the Sohail Ahmed M.A English literaturememo is about.Re: Faculty MeetingSubject: Faculty Meeting 12
  • 13. Body of the Memo• After these important points of information, a standard memo leaves several lines blank, followed by the body of the memo. The body of the memo should contain short, concise Sohail Ahmed M.A English literature text formatted for quick and easy reading 13
  • 14. Sohail Ahmed14 M.A English literature
  • 15. • TRY TO WRITE IT YOURSELF •Thanks Sohail Ahmed M.A English literature 15