Alan Christie - ICS - 20% reduction in print costs and 2m sheets of paper saved
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Alan Christie - ICS - 20% reduction in print costs and 2m sheets of paper saved

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Presentation to delegates at the annual conference of Socitm, the public sector IT association, on 11 October 2010.

Presentation to delegates at the annual conference of Socitm, the public sector IT association, on 11 October 2010.

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Alan Christie - ICS - 20% reduction in print costs and 2m sheets of paper saved Alan Christie - ICS - 20% reduction in print costs and 2m sheets of paper saved Presentation Transcript

  • 20% Reduction of Costs, 2 million  sheets of paper saved. How?
  • Overview of session • Changing Face of education • Challenges of modern IT • Challenges for Westminster Kingsway • Benchmarking • The Process • The Model • The System • Results • Conclusions
  • The Changing Face of Education • 100 years of education • From pencil to laptop • The drain on resources • Drain on time • Increasing demand • We all want everything now • What impact does this have on the college?
  • The Modern Face of Education • State of the art • Environmental • Flexible  • Management control • Efficient • Intelligent Solutions
  • The Challenges of modern IT • Greater capabilities  • Demands of students • Easily accessible to all • Perceived low cost • It is too easy
  • Challenges for Westminster Kingsway • Volume of print and copy • Cost to manage process • Attitude of staff • Attitude of students • The Environment
  • Benchmarking • Audit your current system • Benchmark your current system • How much paper do you use now? • What is the cost of your toner cartridges? • Make sure you get the right organisation   to do the audit – Independent is best
  • The Process • Current system assessment • Staff consultation  • Roll out Planning • Installation and commissioning • Review and monitoring of performance
  • The Model • Incumbent system – Students paid for copying using smart cards – Staff copying was not monitored or restricted – All printing was unregulated, using “natural  ceiling” of devices to limit what could be printed – Students provided an allowance, but frequently  sought to increase this quota
  • The New System • Pcounter Print & Copy management solution • Card Reader Terminals • XPR Enterprise® Reports • Streamlining of devices. • Provide a single card solution
  • Benefits to Organisation • Cost Savings – Immediate vs. long term – Reduce budgets – Imagine how many jobs could be saved? • User Experience – Ease of implementation – Solution is easily scalable – No changes require in existing infrastructure – Pull printing 
  • Initial Results • Year 1 – 2 million pieces of paper saved – 25 % saving in print volumes – Estimated cost saving £50,000
  • Results • Phase 2 – implementation across all sites • Reduce print volume by over 7 million copies across  all sites • Reduce costs by over £150,000 pa
  • The Environmental Impact • 80,500 sheets of paper is the equivalent to one tree – Given the average pine tree is 300mm in dia and 18m long • WKC  will save over 87 trees a year • Over 20 years, this is more than 1,740 trees • And this is only a small college!
  • Conclusions • We all need to manage costs • We need to reduce our environmental impact • We need to become more efficient • We cannot afford to ignore this type of system
  • Questions? Thank You