Pomodoro Technique

Staffan Nöteberg

Brain

100 billion Neurons

Synapses

Brain Fuel

Hemispheres and Cortex

Idiot Savant

Hippocampus & Amygdala

Memory

Working Memory

Degrading Working Memory

Sleeping

Awareness

Mind

Repeating

Superstition or Focus Enablers?

Conditional and Unconditional Reflex

Context Extrapolation

Extrapolation in Time

Blink

Thin Slicing

The Wisdom of Crowds

Food-and-Sleep Clock

Max – my grandmother’s father

Bus Time

Why Pomodoro Technique?

Succession / Duration

Arousal

Assumptions

Goals Remove anxiety for duration Decreasing interruptions Awareness of your decisions Constant motivation Determination to achieve your goals Qualitative and quantitative estimation Improve your work process Regulating complexity

Remove anxiety for duration

Decreasing interruptions

Awareness of your decisions

Constant motivation

Determination to achieve your goals

Qualitative and quantitative estimation

Improve your work process

Regulating complexity

Stages

Tools

Morning

Break

Peremptorily Finished

Set Break

Activity Completed

Recording

Improvement

Tracking Tool

Attention Deficit Trait

LIFO, Follow Plan or a 3rd option?

Sustainable Pace

Interruptions Strategy

Internal Interruptions

Visualize and then Intensify

Inverting Dependency

Void

Internal Strategy

External Interruptions

Protect Pomodoro

Visualize and then Intensify

Void

External Interruptions Strategy

Administrative Pomodoro

Qualitative Estimation Error

Sound and Shape

To Do Today Sheet From: XP Day Mechelen 2007, Matteo Vaccari & Federico Gobbo

Paper, Excel or DB?

Length of Pomodoro

Length of Break

Ring Anxiety

Constant Internal Interruptions

Next Pomodoro Will Go Better

When Not To Use Pomodoro

State Diagram

Estimate

Effort

Choose

Quantitative Estimation Error

Estimates at Records sheet

Pomodoro Division

Pomodoro Set Division

Respect Timetable

Overtime

Optimize Adaptively

The Silent Pomodoro

Timeboxed Meetings

Prioritizing and Stakeholders

Prioritizing Strategies Most Valuable Final Piece Small Just-In-Time Long Lead Time Doesn’t Disturb Other Has Knowledge Already Started

Most Valuable

Final Piece

Small

Just-In-Time

Long Lead Time

Doesn’t Disturb Other

Has Knowledge

Already Started

Anti-pattern Prioritizing Strategies New Technology Fully Investigated Risk Last In, First Out First In, First Out Round-Robin Impressive My Property Planned Arousal Framework No One Cares

New Technology

Fully Investigated

Risk

Last In, First Out

First In, First Out

Round-Robin

Impressive

My Property

Planned

Arousal

Framework

No One Cares

Pair Programming Rhythm

Authorizing Pomodoro Start

Pairing Pomodoro Length

Split Pair Temporary

Pairing Tracking

Pomodoro Technique Rules A Pomodoro Consists of 25 minutes Plus a Five-Minute Break. After Every Four Pomodori Comes a 15-30 Minute Break. If a Pomodoro Begins, It Has to Ring: If a Pomodoro is interrupted definitively – i.e. the interruption isn’t handled it is considered void, never begun, and it can’t be recorded with an X. If an activity is completed once a Pomodoro has already begun, continue reviewing the same activity until the Pomodoro rings. The Pomodoro Is Indivisible. There are no half or quarter Pomodori. Protect the Pomodoro. Inform effectively, negotiate quickly to reschedule the interruption, call back the person who interrupted you as agreed. If It Lasts More Than 5-7 Pomodori, Break It Down. Complex activities should be divided into several activities. If It Lasts Less Than One Pomodoro, Add It Up. Simple tasks can be combined. Results Are Achieved Pomodoro after Pomodoro. The Next Pomodoro Will Go Better.

A Pomodoro Consists of 25 minutes Plus a Five-Minute Break.

After Every Four Pomodori Comes a 15-30 Minute Break.

If a Pomodoro Begins, It Has to Ring:

If a Pomodoro is interrupted definitively – i.e. the interruption isn’t handled it is considered void, never begun, and it can’t be recorded with an X.

If an activity is completed once a Pomodoro has already begun, continue reviewing the same activity until the Pomodoro rings.

The Pomodoro Is Indivisible. There are no half or quarter Pomodori.

Protect the Pomodoro. Inform effectively, negotiate quickly to reschedule the interruption, call back the person who interrupted you as agreed.

If It Lasts More Than 5-7 Pomodori, Break It Down. Complex activities should be divided into several activities.

If It Lasts Less Than One Pomodoro, Add It Up. Simple tasks can be combined.

Results Are Achieved Pomodoro after Pomodoro.

The Next Pomodoro Will Go Better.

Left or Right Minded?

Disadvantage of Standard Notes

Thinking in Pictures or Words?

mini-Mind Map

Mind Mapping How-To

Mind Map is NOT Concept Map

History of Mind Maps

Multi-dimensional

Applications

Visualization Capability

Abstraction

Semiotics: Sign

Tropes

My House

Story Telling

Association Machine

Von Restorff Effect

Repeated Reviews

Daily Mind Map

Procrastination

Procrastination Symptoms

Procrastination Sources

Walk a Board

Terrible Two: Have To & Want To

From Procrastinator to Producer

Guilt Free Play

Reverse Calendar

The Unschedule Schedule only: Previously committed time such as meal, sleep, meetings Free time, recreation, leisure reading Socializing Health activities such as swimming, running, tennis Routine structured events such as commuting time, classes, medical appointments etc. Fill it in with as many non-work activities as possible; do not schedule work on projects Fill in your Unschedule with work on projects only after you have completed at least one-half hour. Take credit only for periods of work that represent at least thirty minutes of uninterrupted work. Reward yourself with a break or a change to a more enjoyable task after each period worked. Keep track of the number of quality hours worked each day and each week. Always leave at least on full day a week for recreation and any small chores you wish to take care of. Before deciding to go to a recreational activity or social commitment, take time out for just thirty minutes of work on your project. Focus on starting. Think small. Keep starting. Never end down.

Schedule only:

Previously committed time such as meal, sleep, meetings

Free time, recreation, leisure reading

Socializing

Health activities such as swimming, running, tennis

Routine structured events such as commuting time, classes, medical appointments etc.

Fill it in with as many non-work activities as possible; do not schedule work on projects

Fill in your Unschedule with work on projects only after you have completed at least one-half hour.

Take credit only for periods of work that represent at least thirty minutes of uninterrupted work.

Reward yourself with a break or a change to a more enjoyable task after each period worked.

Keep track of the number of quality hours worked each day and each week.

Always leave at least on full day a week for recreation and any small chores you wish to take care of.

Before deciding to go to a recreational activity or social commitment, take time out for just thirty minutes of work on your project.

Focus on starting.

Think small.

Keep starting.

Never end down.

Mental State of Flow

1. Clear Goals

2. Concentrating and Focusing

3. Loss of the Feeling of Self-Consciousness

4. Distorted Sense of Time

5. Direct and Immediate Feedback

6. Balance - Ability Level and Challenge

7. Personal Control

8. Intrinsically Rewarding

Toyota A3 Report

A6 Report #1: Name the Problem

A6 Report #2: Ishikawa Diagram

A6 Report #3: Deming Cycle

GTD: Control and Perspective

Workflow

Workflow #0: Start

Workflow #1: Collect

Workflow #2: Process

Workflow #3: Organize

Workflow #4: Review

Workflow #5: Do

Perspective: Six Levels of Focus

Natural Planning

Five S – the Lean tool

1. Seiri ( 整理 ) Sorting

2. Seiton ( 整頓 ) Set in Order

3. Seiso ( 清掃 ) Shining

4. Seiketsu ( 清潔 ) Standardizing

5. Shitsuke ( 躾 ) Sustaining

de Bono Hats

Printable CEO

PCEO#1: Concrete Goals Tracker

PCEO#2: Task Progress Tracker

PCEO#3: Emergent Task Timer

PCEO#4: Task Order Up!

PCEO#5: Network Catch-o-Matic

PCEO#6: Emergent Task Planner

PCEO#7: Resource Time Tracking

The Pickle Jar

Sources David Allen - Getting Things Done (0142000280) Gunnar Berefelt – ABSe (9140042332) Tony Buzan - Mind Maps for Kids (0007151330) Daniel Chandler – Semiotics (0415351111) Francesco Cirillo - The Pomodoro Technique v1.3 (pdf) Mihaly Csikszentmihalyi – Flow (0061339202) Neil A. Fiore - The Now Habit (1585425524) Malcolm Gladwell – Blink (0141014598) Torkel Klingberg - The Overflowing Brain (0195372883) Jonathan Lindström – Hjärnkoll (9163850818) Mary and Tom Poppendieck - Implementing Lean Software Development (0321437381) David Seah - Printable CEO (web)

David Allen - Getting Things Done (0142000280)

Gunnar Berefelt – ABSe (9140042332)

Tony Buzan - Mind Maps for Kids (0007151330)

Daniel Chandler – Semiotics (0415351111)

Francesco Cirillo - The Pomodoro Technique v1.3 (pdf)

Mihaly Csikszentmihalyi – Flow (0061339202)

Neil A. Fiore - The Now Habit (1585425524)

Malcolm Gladwell – Blink (0141014598)

Torkel Klingberg - The Overflowing Brain (0195372883)

Jonathan Lindström – Hjärnkoll (9163850818)

Mary and Tom Poppendieck - Implementing Lean Software Development (0321437381)

David Seah - Printable CEO (web)