AnCon09 Gov Mtg Planning

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AnCon09 Gov Mtg Planning

  1. 1. Successful Government Meetings • Funds: Appropriated or Reimbursable • Requirements of the Meeting - Length, Location, Type of Facility, Audience, Registration Fee, Exhibits, Security • Write the RFP • Work with your Procurement Office and Contracting Officer
  2. 2. Successful Meetings • List Meeting on FedBizOps • Start a Checklist Notebook • Work with your Technical Staff on meeting substance. • Know your budget limit and work within that amount.
  3. 3. Meeting Strategies • Have a working relationship with your Contracting Officer • Know your Government Regulations • Remember all contracts must be signed by the Contracting Officer • Network with Planners and Hoteliers • Utilize training offered for planners
  4. 4. Area of Opportunities • Increase your knowledge by joining professional organizations such as SGTP, SGMP and MPI • Take certification courses for CMP, CGMP and CGTP • Get to know the regional representatives of hotel chains
  5. 5. Wrap Up • Recommend Site Visit • Check Room Block Often • Have a Pre Con and Post Con with hotel • Save your “wish list” for last
  6. 6. Questions??

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