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Ill take a latte with that building permit

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  • 1. MUNICIPAL FACILITIES PLANS: Strategies for SuccessMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 2. PANEL KENNETH BUCKLAND AICP LEED AP Principal The Cecil Group buckland@cecilgroup.com LAURA A. WERNICK AIA REFP LEED AP Senior Principal HMFH Architects, Inc. wernick@hmfh.com LAURENCE S. SPANG AIA LEED AP Associate Principal Arrowstreet spang@arrowstreet.comMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 3. SESSION OBJECTIVES What to consideration when planning municipal spaces, offices and functions Special needs and requirements for municipal spaces and facilities planning Methods for gaining approval Learning from examples of other municipal facilities plansMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 4. SETTING GOALS Key Guiding Principles For public projects we believe there are unique and important aspects to the design of functional buildings. The following are the key guiding principles that could apply: Sustainability/Life-Cycle Analysis Strategic Asset Analysis Short term and Long term budget Options Options for Public/Private Cooperation Public Accessibility and Service Delivery Image and LegacyMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 5. ASSESSMENTS: OPERATIONS Information for Analysis For complex facility planning projects, there are multiple data sources that are considered while refining the recommendations. These include: Municipal operations and management Department operations and management Departmental requests and potential operations Relationships between departments Public user needs Service and response areasMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 6. ASSESSMENTS: FACILITIES Information for Analysis Facility assessments Facility use and potential Site assessments Coordinated operation opportunities Means, methods and design options to accommodate space needs New technologies Successes in other communitiesMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 7. DATABASE and Sources of Information Methods DEVELOPMENT Department Database Facility Assessments Inter-Departmental Relationships Delivery of ServiceMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 8. EVALUATION Comparative Evaluation of Space Needs Use a spreadsheet matrix form for listing, ranking and weighting the facilities and needs against the criteria. The evaluation factors usually include: Service needs and improvements User needs and improvements Short term and long term budget impacts Scheduled and actual growth (demographics and services) Facility O&M costs Areas of deferred maintenance Overall facility conditions and opportunitiesMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 9. SPACE NEEDS Requirements Specific Space Current methods for measuring space needs have improved with new technologies and new design for the major elements: Office Spaces Meeting Spaces Records FilingMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 10. CONCLUSIONSLearned Lessons Special attention and consideration should be focused on: A. THE MISSION Municipal departments are “mission centric.” That means they are driven by their limited resources to perform the main functions for the service delivery and are often unable to search beyond their immediate needs for ways to advance consolidation and coordination. That becomes the role of the consultant and town leadership.MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 11. CONCLUSIONSLearned Lessons Special attention and consideration should be focused on: B. SERVICE DELIVERY Agencies typically define their needs by numbers of users or calls for service, and suggest that changes in those numbers are cause for change in staffing and space. However, because of changes, or lack thereof, in the ways those services may be delivered, the real needs could be directed in quite different ways. This in turn must be considered as you program facilities and spaces.MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 12. CONCLUSIONSLearned Lessons Special attention and consideration should focus on: C. PUBLIC ACCESSIBILITY The perception and reality of accessibility and service delivery must be melded together in a way that the public better understands how to obtain those services and how the design functions with them in mind as users. This requires an understanding of public mobility and the changes in mobility and communication.MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 13. CONCLUSIONSLearned Lessons Special attention and consideration should focus on: D. TECHNOLOGY Technology has changed municipal government and the way it functions. Embracing different options in the use of technology to provide interaction and services, while currently a special cost to building design, ultimately provides significant benefit to the community’s capital needs.MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 14. CONCLUSIONSLearned Lessons Special attention and consideration should focus on: E. POTENTIAL REUSE The private reuse potential of municipal buildings is determined by a number of different conditions, but in most cases marketable options can be found. Sometimes it requires knowledge of how the building could be a new opportunity within a particular market sector.MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 15. Planning for Successful Outcomes Laura Wernick, AIA, REFP, LEED AP HMFH Architects, Inc.MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 16. Successful outcomes require planning for community engagement on day one!MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 17. Only community members can determine if the burdens required are offset by the long term benefits.MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 18. Components of a Community Engagement Plan Plan the composition of the Planning Committee Articulate goals Define the baseline - What is the problem to be solved? Develop a schedule for community input/engagement Develop a communications plan Anticipate concerns/develop data to address those concernsMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 19. “Newport School Committee Establishes the Middle Grade Housing Subcommittee” Representatives from all Newport power bases Individuals with social and cultural influence Individuals representing opposing points of viewMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 20. Clearly articulate goal Anticipate sensitive issues Is the goal user satisfaction or operational efficiency? How will the value of historic resources be measured? Should metrics be established for energy efficiency payback?MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 21. Goals Articulated School for grades 6,7 and 8 Broadway location Part of economic/residential development of Newport New, save or renovate but must be sympathetic to Broadway context Must meet community needs Value for money spent !!!MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 22. Define the baseline. What is the problem that is being solved?MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 23. MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 24. MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 25. MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 26. Develop a schedule for community engagement early on: Meetings for input, Meetings for feedback and Meetings for actionMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 27. Schedule for Community EngagementMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 28. Schedule for Community EngagementMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 29. Develop a Communications Plan Content Development Media Contact Affiliated Support Groups Web Site Twitter Engagement Opportunities MailersMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 30. Engagement = Participation in decision making Ask for input and feedback Consider activities that get audience out of their seats Consider activities that get people talking to one another Post feedbackMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 31. MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 32. Anticipate concerns. Use data to address those concerns and tell your story. Do it in a manner that is clear, graphically compelling and builds consensus.MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 33. MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 34. MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 35. MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 36. MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 37. MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 38. Consensus Building Over 80 community meetings, 3 – 30 People Input solicited Architect responded to input More community meetingsMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 39. Political Messaging Political message articulated: Serves the children Serves the community Satisfies the taxpayer – “Value for the Dollar”MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 40. Summary Engage the leaders of the community Engage your opponents Establish goals that can be agreed upon Develop a plan and schedule for community engagement Listen to and address opponents concerns Listen to and address community concerns Have ALL of your facts Demonstrate the depth and commitment to your goalsMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 41. A STRATEGIC APPROACH TO FACILITY PLANNING Laurence Spang, AIA LEED AP ArrowstreetMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 42. A STRATEGIC APPROACH TO FACILITY PLANNING 1. Challenges 2. Programming Challenges and Issues 3. Case Study: Somerville Municipal Building 4. Case Study: US Air Force Services Transformation 5. ConclusionsMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 43. CHALLENGES MUNICIPAL SERVICES PROVIDERSMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 44. CHALLENGES DISPERSED LOCATIONS Operational Inefficiencies Customer Frustration Energy InefficiencyMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 45. CHALLENGES Limited Access and Parking Not Accessible Energy Inefficient Archaic Office Spaces Redundant ResourcesMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 46. CHALLENGES Customer Dissatisfaction Limited Resources Photo: Sage RossMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 47. PROGRAM EFFICIENCES Web Based ‘Enterprise Solutions’ Workplace Improvements Electronic and Off-Site Records Storage Location SynergiesMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 48. LOCATION SYNERGIES Consolidation to Central Location Proximity to Center of Population Proximity to Transportation (Auto and Transit) Land Availability (Building and Parking) Diagram by Cecil GroupMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 49. LOCATION CONSIDERATIONS Economic Impact Municipal Facility as a Generator of Economic Activity Union Square, SomervilleMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 50. FINANCING OPTIONS Traditional – Bond Financing – Reliable, low risk – Requires long term funding obligation – Subject to market fluctuations and bond ratings – Becoming more difficult in today’s economic climate Innovative – Private/Public Financing – Examples TIF / DIF Build to Suit – Private Development Mixed Use – City as Developer – Higher RiskMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 51. SOMERVILLE MUNICIPAL FACILITY STUDY STACKING DIAGRAM Executive Functions Commercial Offices Administrative Functions Public Hearing Rooms Street front Street Level / Public Retail Functions Subsurface ParkingMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 52. SOMERVILLE MUNICIPAL FACILITY STUDY MASSING STUDYMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 53. SOMERVILLE MUNICIPAL FACILITY STUDY VISUALIZATIONMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 54. SOMERVILLE MUNICIPAL FACILITY STUDY PHASINGMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 55. US AIR FORCE TRANSFORMATION STUDYMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 56. US AIR FORCE TRANSFORMATION STUDY Dispersed Facilities Changing Population Changing Tastes Inefficient Spaces Redundant ResourcesMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 57. US AIR FORCE TRANSFORMATION STUDY SYNERGY OF USESMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 58. US AIR FORCE TRANSFORMATION STUDY SYNERGY OF USESMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 59. US AIR FORCE TRANSFORMATION STUDY SYNERGY OF USESMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 60. US AIR FORCE TRANSFORMATION STUDY VISUALIZATIONMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 61. US AIR FORCE TRANSFORMATION STUDY VISUALIZATIONMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 62. CONCLUSIONS Traditional municipal services are evolving towards a business oriented model of customer service Workplace planning needs to evolve to incorporate operational efficiencies Planning decisions should seize opportunities for strategic efficiencies and larger economic impact. Limited financial resources are pushing towards innovative financing strategies such as build-to-suit or mixed-use to bridge financing gapsMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 63. A STRATEGIC APPROACH TO FACILITY PLANNING Laurence Spang, AIA LEED AP ArrowstreetMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 64. PUBLIC/PRIVATE PROGRAMS Mix Program of Uses and Meet New Goals Mixing functions and uses – including private commercial uses – can be used to meet the goals of revitalization and more cost-effective projects. Requires designs that meet local market demands.MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 65. PUBLIC/PRIVATE PROGRAMS Goals Mix the Program of Uses and Meet New Brooklyn Municipal Building, Brooklyn, New York Mix of Uses: • City offices upper floors • 37,000 SF on first two floors for restaurant and home goods retail • Rents $40-$90/SF/year for retailMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 66. PUBLIC/PRIVATE PROGRAMS Mix Program of Uses and Meet New Goals Los Alamos, New Mexico Mix of Uses: • City Offices • Mixed Commercial SpaceMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 67. PUBLIC/PRIVATE PROGRAMS Mix Program of Uses and Meet New Goals Delft, Netherlands Mix of Uses: • City Hall • Train Station • RetailMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 68. PUBLIC/PRIVATE PROGRAMS Mix Program of Uses and Meet New Goals Ferdinand Building, Dudley Square, Boston Mix of Uses: • City offices [Public Schools] • Retail on first floor • Meeting rooms • T StationMUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012
  • 69. A Future Town Planner?MUNICIPAL FACILITIES PLANS MUNICIPAL FACILITIES PLANSStrategies for Success September 21, 2012