Goal Setting
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Goal Setting Goal Setting Presentation Transcript

  • Goal Setting and Time Management
    Jennifer ZimmermanAssistant DirectorAcademic Resource CenterMercer Universityhttp://faculty.mercer.edu
  • Time Management Questionnaire
    One of the greatest factors contributing to stress is our inability to manage time. Conversely, good time management skills allow us to organize our lives and be more productive, both at work and at home. The following quiz will help identify trouble spots and guide us toward the goal of becoming successful time managers. A scoring key at the end will indicate how far you need to go. 1 -Always  2 - Usually  3 - Sometimes  4 - Never
      1. I find that I have enough time for myself - to do the things I enjoy doing. _____  2. I'm aware of deadline and schedule my work to meet them in time. _____  3. I write down specific objectives in order to work toward goals. _____  4. I use a calendar to write down appointments, deadlines, and things to do. _____  5. I feel in control of time while at work and at home. _____  6. I plan and schedule my time on a weekly and/or monthly basis. _____  7. I make a daily to-do list and refer to it several times per day. _____  8. I set priorities in order of importance and then schedule time around them. _____  9. I'm able to find time when I need it in case something important comes up. _____10. I'm able to say no when I'm pressed for time. _____11. I try to delegate responsibility to others in order to make more time for myself. _____12. I organize my desk and work area to prevent clutter and confusion. _____
    http://www.healthnewsnet.com/time.html courtesy of Health News Network © 1998-2000 Health News Network
  • Time Management Questionnaire (cont’d)
    13. I find it easy to eliminate or reschedule low priority items. _____14. I try to do things in a way that cuts down on duplicated effort. _____15. I find that doing everything myself is very inefficient. _____16. I try to shift priorities as soon as they change. _____17. I find it easy to identify sources of time problems. _____18. I find it easy to eliminate or reshuffle unnecessary paperwork. _____19. My meetings and activities are well organized and efficient. _____20. I know what I'm capable of and try not to overextend myself. _____21. I find it easy to keep up with changes that affect my schedule or workload. _____22. I try to schedule the most difficult work during my most productive times. _____23. I know what my responsibilities and duties are at all times. _____24. I try to get only the pertinent information before making a final decision. _____25. I finish one job or task before going on to the next. _____
    Scoring key:25 -  40 = Excellent time manager41 -  55 = Good time manager56 - 100= Poor time manager
    http://www.healthnewsnet.com/time.html courtesy of Health News Network © 1998-2000 Health News Network
  • Recommendations
    • Prioritize tasks
    • Develop daily, weekly, or monthly schedules
    • Delegate responsibility
    • Say no
    • Write down objectives in order to meet deadlines
    • Use a calendar or notebook to organize commitments
    • Shift priorities to make room for more urgent matters or tasks
    • Reduce clutter and/or unnecessary paperwork
    • Give up total control
    • Avoid procrastination
    http://www.healthnewsnet.com/time.html courtesy of Health News Network © 1998-2000 Health News Network
  • Goal
    Plan
    Action!
    Make it large, ambitious, and specific . . . then write it down.
    . . . then draw yourself a detailed roadmap.
    Seek practical advice, make a
    Use your confidence, self-discipline, and a sense of urgency to put your plan into
    Pauk, p. 15
  • Prioritize Your Goals and Activities
    A, B, C Method
    List all your goals
    Rate each goal
    A – High Value
    B – Medium Value
    C – Low Value
    Plan A activities designed to accomplish A goals
    Pareto Principle
    Or the 80/20 Rule
    List all A activities in order of importance
    Accomplish top 2 of 10
    Result – 80% Success Rate!
    Focusing on top 20% of your “to do” list will get you 80% of the way to your goal
    Pauk, p. 43
  • Assess How You Use Your Time Now
    Create an Activity Log
    • Record every change in activity
    • Include all activities: sleeping, eating, working, socializing, studying, etc.
    • Jot down how you feel and highlight times when you study most efficiently
    • Accurately record your activities for a 2-week period
    • Calculate how much time you spend in class and studying, and calculate how much uncommitted time you have each week
    http://www.tld.jcu.edu.au/netshare/learn/git/activitylog.html
  • Scheduling Considerations
    Prime Time
    • Internal
    • External
    Programmable Steps to Improved Retention and Recall of Information
    • Repetition
    • Multiple Learning Modalities
    The Need to Cultivate High Level Thinking
    • An effective long term strategy for improved retention and recall
    • The defining edge of what it means to be a master student
    • An often overlooked goal that you can address explicitly in your schedule
  • Study Scheduling Tips
    Rules of Thumb
    • Set aside 2 hours study time for every hour in class, or
    • Treat your college career like a 40-hour-a-week full-time job
    • Review every class at least once every 24 hours
    • Schedule a weekly “where am I” review for every course
    • Limit yourself to 50-60 minutes continuous studying on a single topic
  • Make Your Schedule Now!
    “It’s all in the wrist”
    • By Semester
    • Monthly
    • Weekly
    • Daily
    • Task-based
    Experiment with different scheduling tools and find one that works for you
    • Simple
    • Reliable
    • Flexible
  • Make Your Schedule Work – Part I
    Use Every Minute
    Swiss Cheese Rule
    • Punch holes in big tasks
    • Utilize time that otherwise is lost
    • Think ahead so you have tools and resources making it possible to enjoy your “Swiss Cheese Moments”
    http://www.gradresources.org/articles/time_management.shtml
  • Make Your Schedule Work – Part II
    Quit Procrastinating
    The Seven-Day Antiprocrastination Plan
    Monday – Make it Meaningful
    Tuesday – Take it Apart
    Wednesday – Write an Intention Statement
    Thursday – Tell Everyone
    Friday – Find a Reward
    Saturday – Settle it Now
    Sunday – Say No!
    Ellis, p. 65
  • Make Your Schedule Work – Part III
    Psychological Helps
    • Take advantage of good moods
    • Give yourself a pep talk
    • Make a promise to someone else
    • Build in rewards
    • Stress the benefits
  • Time Management
    for Right-Brained People
    • Know your values
    • Do less – make a list of what NOT to do
    • Slow down – don’t operate on “launch” all day
    • Remember people
    • Focus on outcomes
    • Handle it now
    • Buy less
    • Take time out to forget about time
    • Experiment
    Ellis, p. 54-55
  • Ellis, Dave, Becoming a Master Student. 8th ed. Boston: Houghton Mifflin Company, 1998.
    Nist, Sherrie L. and Jodi Patrick Holschuh, Active Learning: Strategies for College Success. Needham Heights: Allyn & Bacon, 2000.
    Pauk, Walter, How to Study in College. 7th ed. Boston: Houghton Mifflin Company, 2001.
  • The End