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A guide to using Power Point 2007

A guide to using Power Point 2007

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  • 1. Handout 38 Table of Contents: I. WHAT IS POWER POINT? .......................................................................................................................................... 3 II. GETTING STARTED ..................................................................................................................................................... 3 III. THE BASICS OF POWER POINT ................................................................................................................................. 3 IV. CREATING A NEW SLIDE........................................................................................................................................... 3 V. ENTERING TEXT INTO POWER POINT SLIDES ........................................................................................................... 4 VI. TO VIEW YOUR SLIDE SHOW .................................................................................................................................... 4 VII. PRINTING THE SLIDE SHOW ...................................................................................................................................... 5 VIII. CHANGING THE SLIDE LAYOUT ............................................................................................................................... 5 IX. FORMATTING TEXT BOXES ........................................................................................................................................ 6 X. TO FORMAT TEXT FONT:............................................................................................................................................ 6 XI. TO MOVE TEXT BOXES: ............................................................................................................................................. 7 XII. TO INSERT PICTURES SAVED FROM THE INTERNET: ................................................................................................ 7 XIII. TO INSERT CLIP ART ................................................................................................................................................... 8 XIV. TO INSERT ANIMATED CLIP ART ............................................................................................................................... 8 XV. TO INSERT A MOVIE FILE ........................................................................................................................................... 9 XVI. ADDING SOUND FROM CLIP ORGANIZER............................................................................................................. 9 XVII. ADDING SOUND FROM FILE .................................................................................................................................. 10 XVIII. NARRATION TO SPECIFIC SLIDES: .......................................................................................................................... 10 XIX. USING SLIDE DESIGNS............................................................................................................................................. 11 XX. TO CUSTOMIZE BACKGROUNDS OF A SLIDE OR THE SLIDE SHOW ................................................................... 11 XXI. USING THE SLIDE MASTER ....................................................................................................................................... 12 XXII. TO OVERLAP TEXTBOXES AND OBJECTS .............................................................................................................. 13 XXIII. ADDING HEADERS AND FOOTERS ON SLIDES ..................................................................................................... 13 XXIV. TO ADD CUSTOM ANIMATION .............................................................................................................................. 14 XXV. ADDING CUSTOM TRANSITIONS ........................................................................................................................... 16 XXVI. NARRATION TO THE ENTIRE SLIDE SHOW: ............................................................................................................ 16
  • 2. Microsoft Power Point: XXVII. CREATING A NON-LINEAR SLIDE SHOW. ............................................................................................................. 17 Y:Technology Dept - CurriculumMS Computer CurriculumMS OfficeUnit 5-Power PointHandout 38 - MS Power Point Book.doc Page 2 of 18
  • 3. Microsoft Power Point: I. What is Power Point? A. Microsoft Power Point is a presentation program. B. It is used to create slideshows and corresponding handouts. C. It can be used to create flow charts and organizational hierarchies. D. Sound, animation, video, text, clip art, and pictures can all be added into a Power Point presentation. II. Getting started A. Click on the Power Point icon on your desktop or shortcut bar B. Click on Start, Programs, Microsoft Power Point III. The Basics of Power Point A. Power Point works on the basis of text boxes and object boxes B. Object boxes can be: 1. Pictures 2. Clip Art 3. Word Art 4. Media Clips (movies) 5. Sound Clips 6. AutoShapes C. Basically you can insert Text boxes or objects anywhere on the slideshow screen IV. Creating a New Slide A. Open Power Point and the New Slide Window will automatically appear Y:Technology Dept - CurriculumMS Computer CurriculumMS OfficeUnit 5-Power PointHandout 38 - MS Power Point Book.doc Page 3 of 18
  • 4. Microsoft Power Point: B. Or click on File New to manually bring up the New Slide Window C. On the New Slide Window, you have your choice of about 15 different slide layouts to choose from 1. Choose the slide layout that best meets your needs for your first slide. You can always change the layout later to meet your needs more specifically. 2. Click OK once you have selected the slide format D. Once the slide layout has been selected then Power Point will open a screen with 3 different views 1. The biggest part of the screen is the Slide View 2. The left side of the screen is called the Outline View 3. The bottom right of the screen is the Notes View E. The Notes View is used to put notes for the slide for the presenter to refer to. It is not displayed during a slide show F. The Outline View is an outline summary of all of the slides in the slide show G. The Slide View is generally where all formatting and data entry is done in Power Point V. Entering text into Power Point Slides A. Once you have your slide layout chosen you can now start entering data B. You can enter data into text boxes created by the layout 1. Click on any of the boxes that say “Click to Add Text” or “Click to Add Title” 2. Type in text or title 3. Then click outside of the text box frame to “close” the text box C. You can insert your own text boxes 1. Click on Insert, Textbox 2. Draw the textbox on the slide 3. Type in text 4. Then click outside of the text frame to “close” the text box VI. To view your slide show A. To play your slide show and see all animation, movies, sounds, text, and pictures, you have several options 1. Click on Slide Show, View Show (1) --OR-- 2. Hit the F5 button on your keyboard B. To manually move through your slide show (if you didn’t record narration and slide timings for the entire slide show) 1. Click the mouse anywhere on the page 2. Or hit the spacebar C. If you used narration for your entire slide show, recorded timings, or customized animation, then you only have to start the slide show. Power Point will automatically go to the next page of your slide show automatically. Be patient!! Y:Technology Dept - CurriculumMS Computer CurriculumMS OfficeUnit 5-Power PointHandout 38 - MS Power Point Book.doc Page 4 of 18
  • 5. Microsoft Power Point: VII. Printing the Slide Show A. You have several options for printing your slide show. 1. Print Slides a) This will print each slide as a separated printed page b) This printout will show all placeholders for multimedia (clipart, movies, sounds, animation) as well as text and AutoShapes c) Notes will not be printed d) Not a good idea to print in color (wastes a lot of ink) 2. Print Handouts a) This will print from 2-9 slides to a printed page b) This printout will show all placeholders for multimedia (clipart, movies, sounds, animation) as well as text and AutoShapes c) Notes will not be printed d) 6 slides per page is the typical handout setting e) This is recommended for most printing needs. 3. Print Notes a) This will print your slide show with 1 slide per page b) The notes for that slide will be printed on the bottom of each page c) This printout will show all placeholders for multimedia (clipart, movies, sounds, animation) as well as text and AutoShapes d) This is a good printout for people giving speeches to refer to if they are using a Power Point slides show during their speech 4. Print Outline a) This will print your slide show in outline format b) This is good to double-check that you have all your information in your slide show c) Pictures, sounds, animation do not appear on the outline d) Notes do not appear on this printout VIII. Changing the Slide Layout A. You can select from a variety of layout templates 1. Simply click on Format, Slide Layout 2. On the right side menu, click on the layout template that you want to use Y:Technology Dept - CurriculumMS Computer CurriculumMS OfficeUnit 5-Power PointHandout 38 - MS Power Point Book.doc Page 5 of 18
  • 6. Microsoft Power Point: IX. Formatting Text Boxes A. You may want to color your text boxes (to make them look pretty!), although it is okay to leave them blank as well. B. Click on text box until a frame appears around the text box C. Click on FORMAT, then TEXT BOX or FORMAT, PLACEHOLDER 1. Once small window appears, students should choose: a) a FILL COLOR b) a LINE COLOR c) a LINE STYLE which should be a thick line or a double or triple line. 2. Once all text box formatting choices are selected, click on OKAY. This will show the box in its full color! X. To Format Text Font: A. Text in Text Box must be selected first B. Click on FORMAT, then FONT or right click and select font from the list Y:Technology Dept - CurriculumMS Computer CurriculumMS OfficeUnit 5-Power PointHandout 38 - MS Power Point Book.doc Page 6 of 18
  • 7. Microsoft Power Point: C. Once a small Window appears, students should choose: 1. FONT SIZE typically should be 18 or 20 in order to be seen during your slide show 2. FONT COLOR 3. FONT D. Once all font choices are selected, click on OKAY. This will show the text box with its new font choices. XI. To Move Text Boxes: A. Point mouse on frame of Text Box and when 4 arrows appear, click down mouse and drag to desired location XII. To Insert Pictures saved from the Internet: A. Click on INSERT, PICTURE, FROM FILE. Y:Technology Dept - CurriculumMS Computer CurriculumMS OfficeUnit 5-Power PointHandout 38 - MS Power Point Book.doc Page 7 of 18
  • 8. Microsoft Power Point: B. Make sure that the Look In

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