Customer Service
What is Customer Service?
Customer service
= the way
organisations
look after their
customers
Customer Service is Important
• Part of the package of benefits that a
customer buys – i.e. part of marketing mix
• Provid...
The Link with Quality
Quality

Customer Service

Products and
services that meet
customer needs
and wants

The way a
busin...
Competition is Heating Up!
• Businesses can’t be complacent about
their customers
• E-commerce and email marketing busines...
Roles for Customer Service
• Presenting an appropriate image of the
organisation
• Ensuring that customer needs are met
• ...
Many Contacts with the Customer
• When a customer is enquiring about the
product
• Taking a customer order or payment
• De...
How Customers are different
•
•
•
•
•
•

Individual v groups
Age & gender
Cultural & ethic backgrounds
Language
Technical ...
What Do Customers Need?
•
•
•
•
•

Safety and security
Clear and accurate information
Rights to be upheld
Impartiality and...
Types of Customer Feedback
• Positive Feedback
– Information from satisfied customers
– Confirms business is doing somethi...
How to encourage customers to complain
• Make it easy to complain: e.g. free phone
number; complaint forms
• Customer serv...
Handling Customer Complaints
• No matter how good the product, or the level
of customer service, complaints happen!
• Comp...
Top 10 Customer Complaints
No

Complaint

1

Being kept on hold for excessive lengths of time, while being told repeatedly...
Ways to Keep Customers Happy
Action

Why

Listen

Listen to complaints and compliments. Don't be defensive – accept
critic...
Mystery Shopping
• Method of market research
• Mystery shoppers hired to test
customer service levels
– Transactions
– Qua...
Test Your Understanding

http://www.tutor2u.net/business/quiz/customerservice/quiz.html
Customer Service
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Aqa bus2-customerservice

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Aqa bus2-customerservice

  1. 1. Customer Service
  2. 2. What is Customer Service? Customer service = the way organisations look after their customers
  3. 3. Customer Service is Important • Part of the package of benefits that a customer buys – i.e. part of marketing mix • Provides a way to differentiate a product • Helps keep customers & win new ones • Makes customers feel valued • Important source of customer feedback • It helps attract and retain good quality employees
  4. 4. The Link with Quality Quality Customer Service Products and services that meet customer needs and wants The way a business looks after customers
  5. 5. Competition is Heating Up! • Businesses can’t be complacent about their customers • E-commerce and email marketing businesses can reach customers 24/7 • Technology allows products to meet individual customer needs more closely • Increasing customer confidence in complaining!
  6. 6. Roles for Customer Service • Presenting an appropriate image of the organisation • Ensuring that customer needs are met • Providing information & advice • Taking messages & keeping records • Providing assistance • Dealing with problems & handling complaints
  7. 7. Many Contacts with the Customer • When a customer is enquiring about the product • Taking a customer order or payment • Delivering a product • When handling a complaint or problem • When making repairs or doing maintenance • Providing after-sales care
  8. 8. How Customers are different • • • • • • Individual v groups Age & gender Cultural & ethic backgrounds Language Technical knowledge Income
  9. 9. What Do Customers Need? • • • • • Safety and security Clear and accurate information Rights to be upheld Impartiality and objectivity Complaint, enquiry and suggestion procedures • Cater for special needs • Ethical delivery
  10. 10. Types of Customer Feedback • Positive Feedback – Information from satisfied customers – Confirms business is doing something right / well – Encourages & motivates staff • Negative Feedback – Information from unhappy customers – Vital indicator about what may need to be done to gain and keep hold of customers – Often obtained from customer complaints – It is often said that the worst customer is an unhappy customer who doesn’t tell you about it
  11. 11. How to encourage customers to complain • Make it easy to complain: e.g. free phone number; complaint forms • Customer service feedback forms • Train staff to listen carefully / look for problems • Reward customer feedback with incentives (e.g. discounts, special offers, entry into prize draws) • Thank customers when they submit complaints
  12. 12. Handling Customer Complaints • No matter how good the product, or the level of customer service, complaints happen! • Complaints should be dealt with… – Quickly – Efficiently – In the same way (consistently) • Objectives for dealing with complaints – Try to restore customer satisfaction – Try to maintain customer loyalty – Behave in a way that develops the business reputation for being fair but sensible
  13. 13. Top 10 Customer Complaints No Complaint 1 Being kept on hold for excessive lengths of time, while being told repeatedly how much the organisation values their custom 2 Organisations which ignore basic consumer rights, e.g. taking back faulty goods and being refused a refund and told to change it for another product 3 Battling bureaucracy to resolve a problem. Staff should be empowered to tackle complaints immediately 4 Rude or over-friendly staff - both extremes can make customers feel uncomfortable 5 Anonymous staff who refuse to give their names 6 Broken promises - businesses should not make promises to customers which they cannot honour 7 Inflexible delivery times - businesses which refuse to deliver beyond a narrow, fixed time, or at weekends 8 Lack of customer-friendly complaints handling systems - if it is difficult to complain, most people will not bother. They will simply take their business elsewhere 9 Premium rate advice lines. It would be better to provide a Free phone numbers 10 No human voices on the telephone - mechanised systems which take customers through a lengthy process only to deliver them back to the beginning
  14. 14. Ways to Keep Customers Happy Action Why Listen Listen to complaints and compliments. Don't be defensive – accept criticisms as they will highlight areas for improvement. Let customers know if you are acting on their suggestions Build trust Keep promises. Deliver when you say you will. If things go wrong put them right quickly Take complaints seriously Don't be dismissive or patronising. Have a customer friendly system for dealing with complaints so that if things go wrong, staff are easily accessible to put things right Get it right first time Saves you time and money if customers are handled well from the outset Make the most of your staff Invest in training. Value them. Empower them to deal quickly with complaints. This will build morale and happy staff lead to happy customers Go the extra mile A willingness to delight customers is what separates the best from the rest Put yourself in the customer’s shoes Would you be delighted by the service you receive? Would you do business with you?
  15. 15. Mystery Shopping • Method of market research • Mystery shoppers hired to test customer service levels – Transactions – Quality of service – After-sales – Store ambience • Powerful feedback if properly organised
  16. 16. Test Your Understanding http://www.tutor2u.net/business/quiz/customerservice/quiz.html
  17. 17. Customer Service

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