PR in Today’s Marketplace A presentation made by Wendy Ward of Constructive Communication, Inc.Oct. 22, 2009
PR - What is it? Public relations is the formal way in which organizations communicate with their publics. It is planned or managed communication.
Why do you need PR? Because you are tired of seeing other companies and their projects highlighted in the press, yet little to no press about you. Because it improves SEO and how people find information about your company these days. Because you are experts.
examine all whom have a stake in your organization
Biggest mistake most make – write a release, mail it to local paper and wait for it to be printed
TIP You wouldn’t expect to earn a contract that way. Rather, you would research the right contact, figure out how to get in front of them, learn what makes them tick, send them information that caters to their needs, and then follow-up.
News release basics Key elements of your news pitch: Is it really news? Presentation Contact persons identified Does the lead grab attention and summarize? Is inverted pyramid structure used? Is the subject appropriate for intended readers?
The importance of graphics Graphics are a must!
Don’t underestimate the importance of professional
Each news release should have two to five images.
Each feature article should have five to 10 images.
Share the cost with other members of your team.
Now…dealing with the media Service!
Accurate, timely, comprehensive information they can trust
Today’s media spends most of their time processing information, not gathering it
Must have support of management staff to make this happen
Relationship building, just like anything else. Think of the media as a customer
Winning with the media Good old-fashioned people skills! 1. Be fair. Give the news to all media at same time. Exception: A story that is perfect for one trade. Offer exclusivity, but set parameters. 2. Be reachable.
Always include contact info
Always answer your phone and e-mail every day.
It’s all about dialogue “If you’re not part of the conversation, then you’re leaving it to others to answer questions and provide information, whether it’s accurate or incorrect. Or, even worse, you may be leaving it up to your competition to jump in to become the resource for the community. Yes, there will be negative comments. Yes, you’ll invite unsolicited feedback. Yes, people will question your intentions. Negativity will not go away simply because you opt out of participating. Negative commentary, at the very least, is truly an opportunity to change the perception that you did or didn’t know existed.”
Final thoughts For more information, visit www.constructivecommunication.com