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PeopleSoft Employee Onboarding with Style (and no paper)
 

PeopleSoft Employee Onboarding with Style (and no paper)

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Presentation by Smart ERP Solutions covering automating employee onboarding in PeopleSoft HCM, orchestrating all of the steps/activities new-hires need to follow to become a new employee--with no ...

Presentation by Smart ERP Solutions covering automating employee onboarding in PeopleSoft HCM, orchestrating all of the steps/activities new-hires need to follow to become a new employee--with no paper.

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    PeopleSoft Employee Onboarding with Style (and no paper) PeopleSoft Employee Onboarding with Style (and no paper) Presentation Transcript

    • PeopleSoft EmployeeOnboarding with Style(and no paper)Session #31709March 18, 2013
    •  Doris Wong Former Group VP and General Manager for Oracle’sPeopleSoft product line 25+ years technical, product development & businessexperience in software industry 17 years PeopleSoft veteran Colleen Neymeyer Former HR Manager; over 20 years Human Resourcesexperience 15 years working with HR technology PeopleSoft HCM since version 3.0
    •  About SmartERP Onboarding Trends Best Practices Automated Onboarding Q & A• Pre-built, packaged,proven solutions• Highly configurable –tailor to YOUR needs• Customer drivenrequirements• Affordable• Integrated withexisting PS apps• Architected as add-on solutions• Avoid customizations• Low-cost• Minimal risk• Release independent– no upgraderequired• On Premise solution• Rapidimplementation• Deep PeopleSoftknowledge &experience• Unique bestpractices forimplementations &upgrades• PeopleSoft datamodel and existingdata• Current PeopleSoftbusiness rules andprocessing• End-user PeopleSoftskills• Infrastructure andtechnologyExtendFunctionalityImprove ROI Get FasterResultsLeverage ExistingInvestmentHuman CapitalManagementFinancials andSupply ChainCampusSolutionsInnovative Solutions & Services for PeopleSoftCommon – Critical – Complementary
    • Onboarding Trends
    • Average 1st Year New Hire Attrition22.7%PwC Saratoga 2011/2012 US Human Capital Effectiveness ReportOnboarding 2011, The Path to Productivity, Aberdeen Group
    • New HiresOften FeelNew HiresShould Feel
    • News Travels FastBad News Travels Faster“Well, here ready to start my 1st day back inthe workforce and my boss is late. Thank Godfor my old trusty iPhone to entertain me. ““Really just an all around great 1st day at mynew gig w/ 3M. I’m excited to see how this allturns out!”Twitter Posts – July 2012
    • Turnover is CostlyRecruiting a Replacement $Compensation Paid to DepartingEmployee$Training (Classroom & On the Job) $Hiring Manager and Work TeamTime$Lost Productivity $Total Cost 50% – 150% ofAnnual Salary
    • What Drives Turnover?Problems withHiring ProcessInadequateCandidate PoolPoor OnboardingPoor Mgr / NewHire RelationshipRole Not asExpectedFailure to Connect& BuildRelationships
    • Average 1st Year New HireAttrition22.7%PwC Saratoga 2011/2012 US Human Capital Effectiveness ReportOnboarding 2011, The Path to Productivity, Aberdeen Group4%**With Onboarding Best Practices1st Year New Hire Attrition
    • The Promise of OnboardingCut RecruitingCostsSpeed Time toProductivityImproveRetentionImprove DataQualityReduceAdmin TimeIncreaseEngagementStayCompliantDrivePerformance
    • Onboarding Best Practices
    • Orientation vs. Onboarding
    • OrientationOfferAcceptedFirst DayMonth 1Month 3Month 6Month 9Month 12• Complete Forms • Policy Review • Limited Training
    • OnboardingOfferAcceptedFirst DayMonth 1Month 3Month 6Month 9Month 12• Complete Forms • Policy Review • Limited Training• Employee Development• Cultural Socialization • Ongoing Mentoring • Performance Mgmt
    • OfferAcceptedFirst DayMonth 1Month 3Month 6Month 9Month 12Onboarding - StrategicOfferAcceptedFirst DayMonth 1Month 3Month 6Month 9Month 12Orientation - Tactical
    • 0% 20% 40% 60% 80% 100%New Hire ClubsFirst Day AssignmentOtherMentor ProgramsBuddy SystemPlan a LunchTeam Building30-60-90 Day Performance…ProvisioningSocializationEmployment Elig VerificationOrientation to Company InfoBenefits EnrollmentMgmt InvolvementForms CompletionAberdeenBersinKey Onboarding ActivitiesStrategic Onboarding: Insight & Analysis, Bersin & Associates, March 2010, Aberdeen Onboarding2010/2011
    • Forms CompletionPrior to First Day until completeWhat•New HireData•Payroll•Benefits•I9•CompanyspecificHow•Onlineprocess•Electronicsignatures•AutomatednotificationsObjectives•Betteraccuracy &completionrate•Improvedcompliance•Audit trail
    • What• Team Building• Networking• Mentors• Buddies• Scheduledlearning &developmentactivities• Social Networks• Sr MgmtConnectionHow• Social Networks• Online Learning• DevelopmentPlans• InformalActivitiesObjectives• Reinforce jobdecision• Develop KSAsfor Role• Bond with Peers• Learn informalstructure• Understand orglanguage• RetentionSocializationPrior to First Day through 1st Year
    • What• Configurecomputer• Set up email• Order securitybadge• Obtainnetworkaccess• Order BusinessCardsHow• Automate aspart ofOnboardingprocess• Integrate toother systemsObjectives• IncreaseProductivity• DrivesatisfactionProvisioningPrior to First Day through 1st Year
    • What• Assess skills• Establishdevelopmentgoals• Defineperformancegoals• Identify trainingneeds• Assess progressHow• Online skillsassessment• Completeperformanceanddevelopmentdocs• Enroll in learning• Assign mentors• EstablishdevelopmentactivitiesObjectives• Shorter time toproductivity• Clearly definedexpectations• Provide timelyfeedbackDevelopment & PerformanceFirst 6 – 12 months
    • Who to OnboardNew HiresTemporaryEmployeesConsultantsInternalTransfersM&AEmployeesInterns
    • Who Participates in Onboarding?ManagerPeer New HireDirectReportsPeerHumanResources
    • One Size Doesn’t Fit AllVary Onboarding Process BasedOn:•Role or Job•Generation•Location•Culture•FT/PT/Temp Status•New Hire vs. Transfer
    • Onboarding KPIsBest Practices in Onboarding a Multigenerational Workforce, Bersin & Associates,New Hire Engagement
    • Assessing OnboardingEffectivenessNew Hire Surveys• Necessary Tools Available?• Timely Paycheck?• Benefits Enroll Process Clear?• Initial Welcome?• Management Coaching?• Help Available When Needed?Hiring Manager Surveys• Necessary Information Shared?• Onboarding Process Thorough?• New Hire Performance Satisfactory?Periodic Performance Reviews
    • Impact of Onboarding17%-1%30%18%39%3%48%35%82%18%75%62%-10%0%10%20%30%40%50%60%70%80%90%Meeting PerfGoalsImprovedHiring MgrSat% of OrgGoalsAchieved% of NewHires HighlyEngagedLaggard Industry Avg Best in ClassOnboarding 2011, The Path to Productivity, Aberdeen Group
    • What to Look for inan AutomatedOnboarding System
    • Intuitive, User-Friendly Process
    • Integration with ATS - Data
    • Broad Task ManagementSupportCompanyProperty CompanyProperty
    • Configurable and Criteria Based
    • Automated Forms Management
    • Online Survey Tools
    • Administrative Support & Analytics
    • “The will to win is notnearly so importantas the will to prepareto win.”-Vince Lombardi
    • For more information on employee onboarding bestpractices and automating your process, contact:Telephone: 925/271-0200Email: sales@smarterp.com
    • Stop by our Booth inthe Exhibit Hall for ademo of ourOnboarding Solution
    • Q & A