• Like
  • Save

How To Get Things Done and Go Home Early

  • 4,674 views
Uploaded on

Have you found yourself suddenly saddled with management duties? When you are a manager, not only are you responsible for your own tasks, but you are also on the line for the tasks of those you …

Have you found yourself suddenly saddled with management duties? When you are a manager, not only are you responsible for your own tasks, but you are also on the line for the tasks of those you manage. Like everything else, management is a skill that has to be learned.

This can be an overwhelming task, especially when you are trying to balance your work and personal life or even several projects. You need to keep getting things done and move your projects forward.

  • Full Name Full Name Comment goes here.
    Are you sure you want to
    Your message goes here
    Be the first to comment
    Be the first to like this
No Downloads

Views

Total Views
4,674
On Slideshare
0
From Embeds
0
Number of Embeds
0

Actions

Shares
Downloads
0
Comments
0
Likes
0

Embeds 0

No embeds

Report content

Flagged as inappropriate Flag as inappropriate
Flag as inappropriate

Select your reason for flagging this presentation as inappropriate.

Cancel
    No notes for slide

Transcript

  • 1. How to Get Things Done and Go Home Early
  • 2. Management WoesIf this sounds familiar, keep reading…
  • 3. Overview By using SmartDraw VP to communicate visually, management woes begin to disappear.This presentation will cover the effective use of mind maps, flow charts, team charts, org charts, process maps, project charts and more! Continue reading to find out how!
  • 4. Mind Maps
  • 5. Why Use Mind Maps?
  • 6. How to Create a Mind MapStep 1: Start with a Few Initial “Big Topics.”
  • 7. How to Create a Mind MapStep 2: Refine Each “Big Topic” with Subtopics.
  • 8. How to Create a Mind MapStep 3: Refine, Add Subtopics, Then RepeatA bullet list with this much content becomes less and less legible. Mind maps are still manageable.
  • 9. What to look for in Mind Mapping Software
  • 10. Evaluating Your Mind Mapping Software Criteria
  • 11. Org Charts
  • 12. Org ChartsTeams work more effectively when the roles and responsibilities of each member are clearly understood. This is where organization charts and team charts can really help.
  • 13. How Org Charts Are UsedTop-Down OrganizationThink of your organization as a collection of positions, not a collection of people. This approach leads to a much more logical organization than starting with people.
  • 14. Creating a Top Down Org ChartTop-down organization andaccompanying job descriptionsare invaluable tools forassigning accountability inyour organization.
  • 15. How to Create an Org ChartStep 1: Begin with the top-level position – Add the box for the top-level position and type the title and name into it.
  • 16. How to Create an Org ChartStep 2: Add the positions that report to the top-level position.
  • 17. How to Create an Org ChartStep 3: Repeat for each position. – Add boxes for each of the positions that report to the second-level positions and so on.
  • 18. Process Maps
  • 19. Process Maps
  • 20. How to create a process mapStep 1: Start with the event that initiates the business operation. – In our example, the initiating event is the receipt of an order. It is conventional to show the starting and ending point of a process with the terminator shape (a box with rounded ends).
  • 21. How to create a process mapStep 2: Think of the first thing you do in response to this event. – This is often asking a question. Questions are represented by a split path, with one leading to a "Yes" answer box, and another to a “No.”
  • 22. How to create a process mapStep 3: Add the responses to your question. – Sometimes this is another question. If it is an answer and terminates the path, show it with a terminator shape.
  • 23. How to create a process mapStep 4: Repeat this until you cover all the steps in your process.
  • 24. Using process maps
  • 25. Downfalls of Regular Flowchart Software
  • 26. Visual Grammar in FlowchartsSmartDraws Visual Grammar makes enterprise-wide visualcommunication fast and effective.For an overview of Visual Grammar, read the whitepaper, or watch our video for a complete description.
  • 27. Flowcharting software should…
  • 28. Project Charts
  • 29. Project Charts? Source: http://www.ganttchart.com/histor50.png
  • 30. Scope out your project with a mind map Step 1: Identify each of the high-level tasks in the project.
  • 31. Scope out your project with a mind map Step 2: Break the complex tasks into simpler tasks. Once you have identified all the tasks in your project, the next step is to apply timeframes and task dependencies with a project chart.
  • 32. How to Create a Project Chart
  • 33. How to Create a Project Chart
  • 34. How to Create a Project Chart
  • 35. How to Use Your Project Chart to Manage Your WorkA project chart should be a "living document" that is regularly updated and referred to by everyone working on the project.
  • 36. Team Charts
  • 37. Team Charts…Sometimes projects break the typical roles to combine the skills of employees from different branches in the company.At SmartDraw, – We often use team charts to help us understand what responsibilities we have in order to complete a project. – Teams work more effectively when the roles and responsibilities of each member are clearly understood
  • 38. Mixed Branch Team Example
  • 39. Mixed Branch Team ExampleThe person with overall responsibility is in the center. Teams working on a specific project are often drawn from many different branches of the top-down organization; this is unimportant.
  • 40. How to make a Team ChartStep 1: Add a box for the team leader – Place the box for the team leader at the center of the page and type in the title and name of the person.
  • 41. How to make a Team ChartStep 2: Add a box for each team member
  • 42. How to make a Team ChartStep 3: Add responsibilities for each team member – Add a box for each responsibility to each team member.
  • 43. For More InformationThis presentation was based on thefollowing series of blog posts:Use Mind MapsUse Process MapsUse Org ChartsUse Project ChartsUse Team ChartsReady to get started? Connect with us: Download a free trial!