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Developing and Sustaining Your Alumni Club

by smangat12 on Jun 09, 2011

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Thank Cindy and introduce me!
Increased degree valueThe work you’re doing will help UD become an outstanding institutionVolunteer recognition Your position helps to build your resume and personal developmentNetworkingYou’ll be building your own networks of alumni and Blue HensShared experiencesOpportunity to gather with UD alumni, staff, faculty, parents, and friends who share a common bond – the University of DelawareOverall messageWe can prove our alumni are involved with their community and stay in contact with their alma mater after graduation
This fiscal year we’ll be moving forward with two types of alumni groups: Regional Alumni Clubs and Blue Hen Cities. Both are designed to engage alumni throughout the country.The names are based on the number of alumni in each region.“ALUMI POPULATION”
Recruitment shouldn’t just start when a volunteer position becomes vacant.As an alumni club you should always keep your eyes and ears open for an alumna/alumnus who could be your replacement.When a term is up, our volunteers could consider another position if they’d like to stay involved.AR is in constant contact with our other departments such as Development, Annual Giving and Admissions to identify alumni who might be interested in volunteering. Some alumni serve in two capacities. And we take referrals!Lastly, always keep in mind friends other cities who express interest in reconnecting with UD, they would make great volunteers!
To keep operations running smoothly, here are a few tips to help transition our new volunteer.The outgoing and incoming officer should meet to discuss their duties, successes and goals. The outgoing officer should be open to answering questions.And make sure you pass down your materials and forward emails because it will make the incoming officer’s job much easier!
Each alumni club should pay close attention to diversifying.Board Officers from different generations an important part to making sure all ages are represented throughout our programming.Entertaining all ages also helps alumni feel comfortable when they attend events.
Another tool to help broaden the reach of your alumni club is to establish committees.The NYC Alumni Club has done a great job with this, Stephen, President will share more with us about how their committees developed but for now here are a few examples.For example, the Special Events Committee could be led by the Special Events Chair. Him/her could recruit volunteers who want a limited role at the time but with experience could someday become board officers.Our DC Alumni Club, who isn’t with us today, has an alumnus who serves as the “Sports Chair,” his responsibility is to organize their sport/social team each season. And he’s developed his own following with the Capital Area Network League.
This fiscal year we’d like our existing and new clubs to look for an alumni who could fit this position.Explain the responsibilities.
Lastly, each volunteer, whether you’re the President or a committee member should be an ambassador for the University of Delaware! Your programming will not only attracting alumni, occasionally you’ll meet current students and even Blue Hen parents – all are important to supporting the mission of UD.We’re asking you all to learn about the new things happening at the University and share them with alumni you meet at events, be sure to ask alumni about their experience and don’t hesitate to share yours. *Don’t mention middle school dance, Leslie does.

Developing and Sustaining Your Alumni Club — Presentation Transcript

Developing & Sustaining your Alumni Club
Alumni Club Volunteer Training
June 3, 2011
Overview
Benefits of volunteering
Regional Alumni Club vs. Blue Hen City
Recruitment
Transitioning
Diversification
Committees
New Position = Treasurer
UD Ambassador
1
Benefits of Your Leadership
Increased degree value
Gathering alumni, parents, and friends, UD will gain a more visible presence in the region, nation and the world
Volunteer recognition
Networking
You have the opportunity to make new friends, business acquaintances, and personal contacts. You’ll be building your own networks of alumni
Shared experiences
Opportunity to gather with UD alumni, staff, faculty, parents, and friends who share a common bond – the University of Delaware
2
UD Alumni Groups
3
Recruitment
Which alumni will make good volunteers?
Frequently attend events
Highly involved as undergraduates
Currently involved as professionals in other organizations
Give back to UD
Don’t wait until a position is open to look for potential board officers
Constantly market and promote open positions
Internal rotation and moving up the ranks
Help from the Office of Alumni Relations (AR) to identify leaders
Friends
4
Transitioning
Outgoing officers
Describe the duties of the office
Biggest challenges and how to avoid them
Biggest success in this the position (role specific)
Your goals
Share materials, forward emails and/or make a binder
Incoming officers
Questions for the outgoing officer
Your goals for the club
Your plan to work effectively with the other board officers
5
Diversification
Alumni with diverse backgrounds and experience could bring something new to the group
Different generations will help to bring diversity to alumni club events
Help to make all alumni feel comfortable and welcome at all events
6
Committees
University Committee
Help with plans for Alumni Weekend, Homecoming and Presidential events
Special Events Committee
Assist the Special Events Chair with event planning
Member could fill the position when term ends
Athletic Committee
Organize a team for a local sports league
Organize gatherings around sporting events
7
Treasurer
Responsibilities
Oversee regional alumni club finances
Assist board officers in preparing the yearly budget
Maintain and supervise the alumni club’s fund
Work with AR to make financial arrangements for events
Report quarterly to AR
Work in partnership with AR and other board officers to coordinate sponsorships and in-kind donations received from alumni
8
Be an Ambassador!
Support the mission of the University of Delaware and the greater University community
Promote the University of Delaware and foster positive relationships between alumni, students and parents
Share the new things happening on campus, educate yourself!
Ask alumni about their experience at UD and share yours
Ask for and be open to feedback about your efforts
9

Developing and Sustaining Your Alumni Club

by smangat12 on Jun 09, 2011

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Developing and Sustaining Your Alumni Club — Presentation Transcript