Mega Event Transport_UEFA Euro2012_Manelli_CITEC_Moscow
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Key elements to approach planning for a Mega Event. Conference held in Moscow on October 23rd 2012, during International Automotive Forum. Feedback from UEFA Euro 2012 is also described.

Key elements to approach planning for a Mega Event. Conference held in Moscow on October 23rd 2012, during International Automotive Forum. Feedback from UEFA Euro 2012 is also described.

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  • Hi Stefano,

    nice job how are u?

    Rafal Marczewski
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Mega Event Transport_UEFA Euro2012_Manelli_CITEC_Moscow Mega Event Transport_UEFA Euro2012_Manelli_CITEC_Moscow Presentation Transcript

  • Mobility solutions Transport Planning for Mega Events Objectives, Challenges and Strategies to plan transport for Mega Events: feedbacks from UEFA Euro 2012 preparation Eng.Stefano Manelli –Mega Events Transport Expert International Automotive Forum – October 22nd 2012
  • 2 Summary 1 1. Mega Events 2  What is a Mega Event? 3  Types of Mega Events 4  Target groups and level of service 5  Actors involved to deliver successful Events 2. Transport planning for Mega Events  Mega Event transport integration  National level  The demand equation  National/International, Host City, Venue accessibility and transport plansMobility solutions 3. UEFA EURO2012 debrief  Transport and mobility Working Group  The long road towards EURO2012  Public transport  Traffic perimeter  Last km accessibility and venue management  Airports 4. Conclusions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 3 Citec Ingénieurs Conseils 1 2 3 4 5 Mega EventsMobility solutions  What is a Mega Event?  Types of Mega Events  Target groups and level of service  Actors involved to deliver successful Events Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • Introduction: what is a Mega Event? 1 2 3  League matches take place every week without major problems! 4 5  What differentiates “regular” events with world or continental tournaments? -------------------------------------------------------------------------------------------------------------------------Mobility solutions  Significant share of foreign guests, officials, VIP, sponsor, fans and spectators  National and International scale  Much higher air + ground transport, accommodation, security and Host City hospitality requirements  World media coverage with extremely high quality requirements Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli 4 Moscow, October 22nd, 2012
  • 5 Introduction: what is a Mega Event? 1 2 3 4 5Mobility solutions UEFA Euro 2012 semi-final in Donetsk Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 6 Types of Mega Events 1 2 Different types of sport Mega Events  Different impacts on transports 3 4 5 Olympic Games Champions League - One Month Event Final: - Air substitution Traffic - One-day EventMobility solutions - High middle-term - 300 charter flights accomm. - Low fan accommodation UEFA Euro - Multiple one-day event - Variable amount of charter flights - Short-middle term stay © Manelli_2012 Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 7 Target groups and level of service 1 2 3 4 5Mobility solutions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 8 The actors involved to deliver successful Events 1 2 3 4 5Mobility solutions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 9 Citec Ingénieurs Conseils 1 2 3 4 5 Transport planning for Mega EventsMobility solutions  Mega Event transport integration  National level  The demand equation  National/International, Host City, Venue accessibility and transport plans Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 10 Mega Event transport integration 1 2 3 4 5Mobility solutions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 11 Mega Event transport integration – EURO2012 1 General datas 2  Two countries – Ukraine and Poland 3  31 Matches in 8 Host Cities  16 National Teams 4  1.4 mln. tickets 5 Scales of analysis  International accessibility and demand  Intercity transport and accessibility  Host City mobility plan  Venue last kilometre transportMobility solutions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 12 National level 1 The Host Country Governemental bodies shall: 2 3 • Secure full support and cooperation to the delivery of transport infrastructures and 4 services 5 • Implement the relevant initiatives to maximise accessibility to the country and the Host Cities.Mobility solutions • Develop a national transport concept and demand analysis (multimodal) Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 13 The demand equation 1 2 3 4 Accommodation 5 Better Better accessibility accommodation maximize the offer of reduces the accommodation requirements on the airportsMobility solutions Airports Ground Transport Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 14 National/International accessibility and transport planning 1 Airports: 2 Huge pressure on airports on Match days, in particular for Knock-out stage and final 3 4 - Development on long term 5 - New procedures and operational plans - Slot coordination - Night flight restrictionsMobility solutions Railways: In countries such as Russia train is a traditional main carrier - Promote the train for the national and intercity travellers Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 15 National/International accessibility and transport planning 1 First set of activities proposed: 2 3 • Assessment of exisistng situation in terms of infrastructure and services 4 • Analysis of the multimodal expected transport demand, based on Event owner’s 5 requirements • Gap analysis and confirmation of the need for new or temporary infrastructures New infrastructures are only motivated when a long-term plan with post-event legacyMobility solutions can be proved.  Realistic development plan with clear budget and clear timelines Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 16 Host City transport and mobility plan 1 2 3 4 5Mobility solutions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 17 Host City transport and mobility plan 1 The Host City shall be in charge of: 2 3  Public transport and traffic management concept with «high quality transport 4 system» linking major sites at Host City level 5  Enhance and extend public transport operations to 24h for match days  Promote special transport fares and arrangements for spectators, guests andMobility solutions organizers (free transport)  Provide information and guidance to spectators and visitors Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 18 Host City transport and mobility plan 1 The Host City shall be responsible to develop: 2 3  Mobility Plan 4 5  Public transport operational plan  Free Transport implementationMobility solutions  Signage Plan and implementation It is crucial that the Host City could organize a working unit dedicated to the Event, with clear interfaces to the Organizer (staff and budget) Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 19 Last km accessibility and Venue management 1 The event will take place in the stadium. 2 3  The Venue management is under the Organiser jurisdiction 4  Input on the stadium/venue surroundings come from the Organiser 5  Coordination and clear definition of responsibilities on the stadium/venue is crucial between the Host City and the Organiser Introduction of the «Traffic perimeter» concept:Mobility solutions  Traffic perimeter is the boundary around the venue where specific traffic regulations, parking restrictions and dedicated traffic measures are applied to allow the venue working on the match day  It is the interface to Host city mobility plan Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 20 Last km accessibility – Traffic perimeter on Non Match Day 1 2 3 4 5Mobility solutions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 21 Last km accessibility – Traffic perimeter on Match Day 1 2 3 4 5Mobility solutions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 22 Citec Ingénieurs Conseils 1 2 3 4 5 UEFA Euro 2012 DebriefingMobility solutions  Transport and mobility Working Group  The long road towards EURO2012  Public transport  Traffic perimeter  Last km accessibility and venue management  Airports Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 23 The transport and mobility Working Group 1 2 3 4 5Mobility solutions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 24 The transport and mobility Working Group 1 2 For the first time the UEFA Euro is hosted in Eastern Europe: 3  Host Countries and most Host Cities had much lower standard in transport 4 infrastructure (and airports) and required very important improvements 5  Much larger venues compared to UEFA Euro 2008 (+50% tickets)  No experience in hosting of Mega Sport Events in Poland or Ukraine  For these reasons, assessment and guidance to Host Countries and HostMobility solutions Cities were required, in order to transfer knowledge and experience from previous tournaments, provide uniform planning and guarantee required standard on city transport services, in relation with the Tournament’s needs. Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 25 The long road towards EURO2012 1 OPERATIONAL SETUP STARTS 2 ACCOMMODATION TRANSPORT-AIRPORT- TRAFFIC AND PEDESTRIAN SIGNAGE STRATEGY Free Transport Initiative is ASSESSMENT RELEASED implemented 3the preliminary experts Host Cities are chosen based on PUBLIC TRANSPORT PROJECT IS STAFFED Implementation of specific tournament traffic and pedestrian Installation of traffic sign posts Traffic Perimeter Operational assessment. Host City already PTRN manager is appointed, signage. Plans are ready 4 concept. have a first proposal of mobility project planning and operational structures established Technical advise to Host Cities started Briefing of all stakeholders are held on transport operations. 5 TRANSPORT TRACKER TRANSPORT AND MOBILITY FREE TRANSPORT INITIATIVE TRANSPORT SYSTEM STRATEGY RELEASED AGREEMENT AND SIGNAGE COORDINATION CENTRE Implementation of list of transport Beginning of regular transport TENDER AND REPORTING infrastructure and initiatives is workshops and technical visits to Preparation of agreements and Host Cities have coordination tracked by UEFA revise the Host City Mobility launch of tender for provision of centre where UEFA PTRN Concepts based on results of traffic signage Liaison Officer guarantee transport tracker system proper exchange of TRANSPORT OPERATIONAL information and STRUCTURE STAFFED communicationMobility solutions Public Transport Liaison Officers appointed Tracking of infrastructure development plan Development of Traffic Perimeter Operational Plan Revision and approval of Host City mobility plans HC signage plans Implementation and ops readiness -3Y - 2 Y 6M -1Y8M -1Y6M -1Y -6M -1M 0 Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 26 The long road towards EURO2012 1 Goal: achieve a high grade of mobility and a smooth, efficient and "stress-less" 2 transport system for spectators, visitors and residents 3 The working Group: UEFA, LOC PTRN/AIR Project Team, HC Teams, other 4 UEFA/LOC Teams 5 The methodology: work together to develop and introduce a set of guidelines, concepts and tools:  the "Mobility and Transport Strategy for EURO 2012";  the "Traffic and Pedestrian Signage Concept";  the "Traffic Perimeter Concept" including uniform technical maps and operational plans of theMobility solutions stadium and its surrounding transport infrastructure;  the "Free Transport Initiative" (FTI) providing free transport on all HC transport networks for match ticketholders on match day +12 hours on the following day, free transport on the same networks for staff and volunteers from mid-May to mid-July 2012;  technical assistance to HC transport and airport teams for planning, implementing and executing transport and traffic management (e.g. PTRN/AIR tracker tool);  Public Transport Liaison Officers and Airport Coordinators assigned to each Host City for the final preparation and execution phase. Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 27 Public Transport 1  Each Host City strongly re-enforced and extended its own public transport services for the 2 period of EURO 2012. Extra shuttle busses and trams were added on the connections between airport, stadium, city centre and fan zone. 3 4  Urban rail transport played a key role for stadium accessibility, as well. In Warsaw for example all main sites (Airport – Fan Zone – National Stadium) were connected by a newly 5 renovated and extended continuous railway line, which was a huge success. Ukrainian Railways introduced new high-speed trains linking the four Host Cities on a daily basis during the Tournament.  “Free Transport” for match-ticket holders and accredited staff has been introduced and confirmed to be a big success again, and a great occasion of promoting public transport andMobility solutions the event itself.  Temporary traffic and pedestrian signage had been produced and installed to guide Tournament visitors: more than 10’000 signs and stickers overall.  Pedestrian accessibility to stadia confirmed the positive experiences from previous tournaments.  The introduction of traffic perimeter and activities related proved very useful. Traffic perimeter operational maps developed were an excellent tool for operational planning and for fine tune of operations of all projects, to avoid incoherencies and conflicts in the vicinities of stadia. Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 28 Traffic perimeter map 1 2 3 4 5Mobility solutions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 29 Last km accessibility and venue management 1 2 3 4 5Mobility solutions Phisical separation between vehicle and pedestrian flows on the access way to the Stadium in Kyiv Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 30 Last km accessibility and venue management 1 2 3 4 5Mobility solutions Team Bus holding areas in Kyiv Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 31 Last km accessibility and venue management 1 2 3 4 5Mobility solutions © Photo Manelli_2012 Pedestrian access to the Warsaw Stadium Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 32 Last km accessibility and venue management 1 2 3 4 5Mobility solutions ©© Photo Manelli_2012 Photo Manelli_2012 Spectators by train to the Warsaw Stadium on the opening match day Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 33 Last km accessibility and venue management 1 2 3 4 5Mobility solutions © Photo Manelli_2012 Spectators on their way to the Stadium in Warsaw for the opening match Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 34 Airports 1  Due to the introduction of temporary new passenger handling procedures (fast lanes for 2 charter flights and dedicated "EURO lanes" for UEFA target groups), airport customers were highly satisfied with the services provided. Immigration and customs authorities adopted as 3 well their procedures to ease and speed up in- and outbound controls. 4  Team, UEFA VIP, and UEFA staff charter flights benefited of very obliging services. For 5 teams, pick-up at the aircraft became a standard and simple boarding procedures after the matches facilitated considerably the timely return to their team base camp destinations.  A very good cooperation with National Air Authorities had been established: night flight bans were lifted whenever necessary in Poland, in both countries the slot coordination scheme has been applied temporarily and in Ukraine the APIS (Advanced Passenger InformationMobility solutions System) was used to exchange information between airlines and the border control services  Eight out of nine airports got new terminals and six airports put new or extended runways into operations; all airports coped very well with high match day peaks and handled three to four times more runway movements compared to regular daily operations. Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 35 Airports – observed increase of passengers flows 1 2 Airport Flights 2012 (in+out) Passengers 2012 (in+out) Comparison on same period 2012/ 2011 3 Warsaw 17’100 1’077’850 +17% 4 Gdansk 5’400 348’900 +45% 5 Poznan 3’100 200’100 +28% Wroclaw 3’860 283’100 +40% Kyiv-Boryspil 11’800 989’000 +14% Donetsk 2’500 122’000 +60% Kharkiv 750 53’000 +150%Mobility solutions Lviv 840 45’000 +200% Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 36 Airports 1 2 3 4 5Mobility solutions Kharkiv Airport during a match day Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 37 Airports 1 2 3 4 5Mobility solutions Kharkiv Airport temporary terminal during a match day Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 38 Citec Ingénieurs Conseils 1 2 3 4 5 ConclusionsMobility solutions Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • 39 Conclusions 1 Key factors for the successful delivery of the Event 2 3  Clear split of responsabilities between actors: 4 Owner of event 5 Organizer Host Country Host Cities Other entitiesMobility solutions  Definition of a shared action plan with clear milestones and deadlines  Work at the different scales: International-National Host City Venue (traffic perimeter) Order n. 80089.0 – International Automotive Forum – Eng.Stefano Manelli Moscow, October 22nd, 2012
  • mobility solutionsOrder : Citec Ingénieurs Conseils SA■ 80089.0 International Automotive Forum MAF 47, route des Acacias Case postale 1711References: CH-1211 Genève 26 Tél +41 (0)22 809 60 00 ■■ Resp: Stefano Manelli e-mail: citec@citec.ch ■ www.citec.ch ■