Time management


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Time management

  1. 1. Time management<br />
  2. 2. Goals and benefits of time management<br /><ul><li>Gain Control
  3. 3. Increase Productivity
  4. 4. Achieve Goals
  5. 5. Find Fulfillment
  6. 6. Find Balance</li></li></ul><li>Goals and benefits of time management<br />Gain Control<br />Effective time management enables you to gain control over your time. The goal is not control for the sake of control, but in order to become more effective, reduce your stress, increase your self-esteem and gain a sense of inner peace. <br />
  7. 7. Goals and benefits of time management<br />Increase Productivity<br />Effective time management increases your productivity allowing you to accomplish more with less effort. Improving your productivity is not about “doing more in less time,” it is really about accomplishing more by working less. <br />
  8. 8. Goals and benefits of time management<br />Achieve Goals<br />Effective time management helps you accomplish your important goals by guiding you to direct and focus the appropriate amount of time and energy towards their achievement. <br />
  9. 9. Goals and benefits of time management<br />Find Fulfillment<br />Effective time management can lead to fulfillment by helping you realize what is truly important, rewarding, and valuable in your life and making sure that you set your goals and priorities accordingly. <br />
  10. 10. Goals and benefits of time management<br />Find Balance<br />Effective time management enables you to lead a more balanced life by helping you find the time and energy to devote to all the important areas of your life. <br />
  11. 11. Obstaclestoeffective time management<br /><ul><li>Unclear objectives
  12. 12. Disorganization
  13. 13. Inability to say “no” </li></li></ul><li>Obstaclestoeffective time management<br /><ul><li>Interruptions
  14. 14. More interruptions
  15. 15. Periods of inactivity</li></li></ul><li>Obstaclestoeffective time management<br /><ul><li>Too many things at once
  16. 16. Stress and fatigue
  17. 17. All work and no play</li></li></ul><li>What can we do?<br />Recognize that obstacles exist<br />Identify them<br />Employ strategies to overcome<br />
  18. 18. Set goals<br /><ul><li>Specific
  19. 19. Measurable
  20. 20. Achievable
  21. 21. Realistic
  22. 22. Time-based</li></li></ul><li>Set goals<br />Specific<br />When a goal is too vague, you may never know how to reach it or even when you have reached it. Make sure that you know exactly what you hope to achieve.<br />
  23. 23. Set goals<br />Measurable<br />When you have a goal that is measurable, you will know how far you have to go to reach the goal, and when you get there.<br />
  24. 24. Set goals<br />Achievable<br />It is commendable to set your sights high, but sometimes we try to accomplish more than we can actually do. Your goals should be such that, if you “extend yourself” you can just reach them.<br />
  25. 25. Set goals<br />Realistic<br />This means understanding how long you need to complete each task, how much concentration you need, and whether or not you can work on another task at the same time without impairing the quality of your efforts. <br />
  26. 26. Set goals<br />Time-based<br />It is important to set time guidelines for your goals, so that you can keep track of your progress as you are going along and can be alert to when you are falling behind schedule.<br />
  27. 27. The 4 D’s of time management<br />As a leader you will be faced with many tasks. It is safe to say that you will not be able to do everything, so it is wise to periodically make a list of the tasks that confront you and prioritize them. This technique may be helpful:<br /><ul><li>Do
  28. 28. Delegate
  29. 29. Delay
  30. 30. Delete</li></li></ul><li>The 4 D’s of time management<br />Do<br />Determine from the list the things you think are most important to accomplish, and are things you should do yourself. <br />
  31. 31. The 4 D’s of time management<br />Delegate<br />Remember that there many people within your business with skills, experience, and motivation to carry out a wide variety of tasks. A real leader do not try to accomplish everything themselves and recognizes that some things are better handled by others. <br />
  32. 32. The 4 D’s of time management<br />Delay<br />Some things can wait. The danger is delaying too many things until deadlines are near. The best policy here is to consider when things are due, how long it will take to accomplish them, and what your current workload will allow.<br />
  33. 33. The 4 D’s of time management<br />Delete<br />If you have set goals using the guidelines we mentioned earlier, you may recognize that some of them are not achievable or realistic, or that they are just not important. A good leader knows when to concentrate on the important and eliminate the rest. <br />
  34. 34. Prioritize<br />Address the urgent<br />Accomplish what you can early<br />Attach deadlines to things you delay<br />
  35. 35. Learnwhensay “no”<br /><ul><li>You can’t do everything
  36. 36. Don’t undertake things you can’t complete
  37. 37. Remain consistent to your goals</li></li></ul><li>Use yourwaiting time<br /><ul><li>On public transportation
  38. 38. At the doctor’s office
  39. 39. Waiting for your plane
  40. 40. On hold
  41. 41. When you are early</li></li></ul><li>Concentrate on the task at hand<br /><ul><li>Focus on your goal
  42. 42. Tune out interruptions</li></li></ul><li>Consider your personal prime time<br />When you plan your tasks, think about your own “prime time.” If you do your best work early, plan to do the routine tasks later in the day and concentrate on the more challenging tasks when you are at your best. If you don’t really get going until later, handle the routines in the morning and save the more difficult tasks for later.<br />
  43. 43. Celebrateyoursuccess<br />Celebrate the achievement of your goals to maintain a healthy balance in life between work and play. Reward yourself when you complete a task or finish a project.<br />
  44. 44. review<br /><ul><li>Set goals
  45. 45. Prioritize
  46. 46. Learn when to say “NO”
  47. 47. Use your waiting time
  48. 48. Concentrate on the task at hand
  49. 49. Consider your personal prime time
  50. 50. Celebrate success</li></li></ul><li>Conclusion<br />There is no one right way to master time management, or even a single correct approach to implementing the concept of managing time. Each situation is different. Fortunately, you can apply the basic ideas behind time management to any situation. Time management is for everyone, not just for a chosen few. <br />