SSO Student leader guide


Published on

Published in: Education
  • Be the first to comment

  • Be the first to like this

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide
  • Were there supposed to be slides with information about these areas??
  • SSO Student leader guide

    1. 1. An online training moduleSponsoredStudent Organizations:Leadership Guide
    2. 2. Sponsored Student Organizations: Leadership TeamInformation Expectations Rules Resources The purpose of this module is to provide you with information that is critical to your success as a student leader and to the success of your student organization.
    3. 3. Information Oregon State University recognizes that sponsored student organizations are inherently linked to the University because of their role in enhancing education, representing OSU, and/or presenting events that are considered an integral part of the institution. In order to best support the learning of student leaders in our community, we have adopted a philosophical approach of partnership and collaboration for advising individual students and student organizations as “facilitators” in the involvement experience. As “facilitators,” faculty advisors work with administrators, faculty, and staff to support student organization members and leaders in making intelligent, fair, and reasonable choices within the boundaries established by state, federal, and local laws, university rules/policies,and the mission of the sponsoring unit. It is important that there is an intentional relationship between the Leadership Team of your organization and the faculty advisor as the faculty advisor serves as the primary “facilitator” to Sponsored Student Organizations at Oregon State University.
    4. 4. Student Organization Philosophy Student organizations provide living laboratories in which leadership skills are gained and honed. They give students an opportunity to pursue their interests, to succeed, to fail, and most importantly, to grow. Classrooms don’t always provide the opportunity for responsible and accountable involvement that engagement with student organizations provides. Leadership is not merely a collection of skills; leaders must forge their style through experiences that allow them to build and apply organizational and individual capacities for the public good. Student organizations are one of the few opportunities students have to gain hands-on experience while working towards the public good. Oregon State University recognizes the contributions of Student Organizations in creating a compelling learning environment that prepares students to live in a multicultural society and work in a global community. The University recognizes that all students should have access to form and join organizations of their own choosing to enhance their educational experience, support holistic personal development and retention.In order to facilitate the development of these opportunities for involvement, the following values serve as a compass in determining theclassification and support for student organizations at OSU.• Alignment - As advisors, administrators, educators, students, and student organizations, we are aligned with the core mission and values of Oregon State University.• Access - We believe that a student’s ability to form and join organizations of their own choosing is a high priority. As a result, we are committed to having clear, visible, and student- friendly resources and processes that facilitate easy access. This is inclusive of, but not limited to: a mentoring relationship, advising, assistance with recruitment, and access to meeting and activity space.• Engagement - We recognize the value of co-curricular and academic involvement throughout the student experience and are dedicated to facilitating partnerships with students that support shared accountability, responsibility, and learning. Through engagement with student organizations, students develop leadership and organizational skills which enhance knowledge, holistic growth, community development, and student retention.• Health & Community - We support clubs and organizations that enhance our community by providing opportunities for leadership, learning, diversity, and social responsibility. The health of the community will be one of purposeful, open, safe, just, and celebrative outcomes that allow students and the campus to flourish in meeting institutional goals.
    5. 5. 50 Years of University Student Student Leader Standard of Care Relationships As a leader of your student organization, you assume the responsibility for your student organization and are held accountable for all actions 1950 – In Loco Parentis and outcomes of your organization. 1960-70’s – Civil Rights Era 1980-2010 – Bystander Era 1. Training – as a student leader you are required to complete OSU 2010 – Duty Era Student Leader training to ensure that you have the knowledge and The University has a duty to care opportunity to lead your organization successfully for the well-being of its 2. Risk Management – you are required to: asses the risk all of your students, and the students have a activities and events; develop risk management plans; and provide duty to care for themselves. The membership with direction around foreseeable risks. 3. Advising, Direction, and Control – as a student leader, you are University and the students shareFacilitator Model responsible for developing a relationship with your organization the responsibility for the actions faculty advisor, organization leaders, and members to ensure that all of the students and their campus organization goals, activities, etc. represent the organizations. organization, sponsoring department and University missions. The student leaders of the organization should annually review governing documents, set organization goals, and direct day-to-day activities of the organizations. Faculty advisors aid in connecting “The facilitator model adapts business law to the unique student leaders with departmental expectations and university community and to resources, university policy and regulations, professional each college uniquely” (Bickel development, and the history of the organization. Student leaders and Lake 1999: Rights and are responsible for reporting all student organization activities to Responsibilities of a Modern University). the Faculty Advisor. 4. Equipment, Facilities, and Finances – resource access by student organizations are governed by laws, statutes, policies, and procedures. Faculty advisors are responsible for identification of and engagement with all of these resources to ensure that students can meet or exceed the University Standard of Care.
    6. 6. Guiding Boundaries: • Mission and values of the University and Sponsoring Unit Duty Era – Finding Balance • • University and student rules Local, state, and federal laws • University Standard of Care and Procedures The facilitator university model is a philosophical • Organization governing approach to working with students in the Duty Era. documents While the university has the responsibility of • Administrative documents from ensuring that students are prepared and capable ofFacilitator Model affiliated local or national making fair, intelligent, and reasonable organizations decisions, the students also assume responsibility for their actions and decisions. “ The vision of the facilitator university model illustrates what is reasonable A facilitator university seeks shared and positive in the relationships among students, universities and the legal responsibility, and the goal for advisors and students system… A legal paradigm that asks colleges to exercise reasonable is to find a balance. Establishment of a partnership care…and asks students to be accountable… is fair, balanced and that creates an environment where student safer, and contributes to a sense of community” (Bickel and Lake 1999: leadership is respected and the faculty advisor is Rights and Responsibilities of a Modern University). actively engaged in the development and education of the leaders leads to success for the organization.
    7. 7. Expectations Student Leaders and Sponsored Student Organizations
    8. 8. Individual Students with Student Organization, Student Organization with FacultyAdvisor, Student Organization with the University, Everybody with CommunityRelationshipsMatter
    9. 9. The Role of theStudent OrganizationLeadership TeamStudent Organization Leaders:• Plan and coordinate organizations events and activities• Track and manage organization’s finances• Report all organization events and activities• Seek advice and consultation from Faculty Advisor and establish opportunities to communicate on a regular basis• Create, revise, and review your organization’s guiding documents and policies• Attend and facilitate student organization meetings and events• Understand departmental expectations of your organization• Hold your organization accountable for adhering to student organization policies and procedures• Report any member violations of the Student Conduct Code• Uphold the mission and values of Oregon State University
    10. 10. Role of the Student Organization Leadership Team Make fair, reasonable, and Be aware of the expectations that have intelligent decisions about been established for your organization by your events and activities both the university, your sponsoring Student organizations are department, and your faculty advisor. required to report certain situations, such as Seek to balance the rights and hazing, conduct responsibilities of students and the violations, and/or high risk university. activity Be prepared to report and Say no to a decision follow up on any issues that or action if it would might warrant action. Student result in a violation of organizations should the university rules understand that as a state or regulations, or if it employee and faculty creates an advisor, you are required to unreasonable level of report certain situations, such risk. as hazing, conduct violations, and/or high risk
    11. 11. • Annually review risk assessment of the student organization and work with the Office of Risk Management to mitigateOSU Expectations of any issues or concerns • Partner with faculty advisor in planning and executing events &a Student activities, including travel • Maintain awareness of student organization expenditures to ensure thatOrganization Leaders all University funds are expended appropriately • Engage with your faculty advisor when soliciting sponsorship or donation to ensure compliance with all University, OSU Foundation, State, Federal• Promote co-curricular learning through and IRS regulations organizational development, events & activities, and • Work with faculty advisor to ensure the interpersonal relationships advancement of contracts through the appropriate Business Center and• Serve as the primary link between sponsoring unit University Procurement & Contract and the student organization Services • Consult with the faculty advisor to ensure• Utilize your faculty advisor as a facilitator and the appropriate use of the University resource in the interpretation of and compliance with name, logo, trademarks, and tags in University policies and procedures conjunction with the student organization and its activities• Be a role model by demonstrating • Act as a resource to the campus for professional, ethical, and positive behavior communication and issues related to the student organization• Annually review the student organization’s governing documents and/or guiding polices to ensure accuracy
    12. 12. Sponsored Student OrganizationsA Sponsored Student Organization (SSO) is a student organization, composed of 100%Oregon State University students, that operates under the direct guidance of asponsoring unit and is in the closest relationship with the University.Sponsored status for a student organization is a statement of recognition by OregonState University that the student organization is a key element in helping the Universityrealize its mission. Sponsorship from a University unit indicates two things:• That the University views the organization, through its efforts, as worthwhile and vital, and therefore, commits itself to providing support for the organization and its endeavors.• While recognizing the importance of student leadership, the organization represents the University, therefore, a high level of accountability from the organization is required.!
    13. 13. Sponsored Student OrganizationsAs a Sponsored Student Organization, you are sponsored by a University unit that is committed tosupporting your organization’s mission and activities. Your organization is inherently linked to theUniversity through this sponsorship because of your role in enhancing education, representingOSU, and/or presenting events that are considered an integral part of the institution. As a result of thisrelationship, your organization may receive added benefits from the sponsoring unit and are held to thesame level of institutional accountability as the sponsoring unit.As a result of this relationship, SSOs must be approved by an executive officer, dean, director, or designeeof a University Department. By agreeing to sponsor a student organization, the sponsoring unit mustprovide a professional staff member to act as the Faculty Advisor to your organization. In addition toformal advising, department support may take any of the following forms: financialsupport, administrative, equipment, and/or University space allocation, etc.The activities, events, and operations of your organization are classified as official University businessand are considered to involve the same level of responsibility and duty of care because of your scope andperceived association with, and representation of, the University. As an SSO, you have access to certainUniversity-controlled benefits and resources and are accountable to the Sponsoring Unit for legalcompliance, fiscal responsibility, risk management, and adherence to Universitypolicies, procedures, and guidelines.
    14. 14. Recognition Process In order to be recognized as a Sponsored Student Organization, your organization must be in formal relationship with an OSU sponsoring unit and complete the registration process on an annual basis. The registration process includes: • Submitting an annual Organization Information Form. • Completing/reviewing a sponsorship agreement detailing the nature of the relationship with the sponsoring unit. • Submitting club constitution/governing documents and any revisions. • Agreeing to comply with Standards of Conduct for Students & Recognized Student Organizations and maintain accountability for University policies and guidelines • Completing a risk assessment of the activities, events, and operations of the organization. • Maintaining 100% OSU student membership and submit roster of currently active OSU student members through the online data system. • Maintaining a minimum of four (4) currently enrolled OSU students. • Having a professional staff member from the sponsoring unit appointed/assigned as the faculty advisor. • Maintaining financial accountability to the University for all University funds received. These funds must be maintained in a sponsoring unit, auxiliary, or Foundation account. • Maintaining good standing with the University, all governing boards within the University to which the organization belongs, and all chartering, sponsoring, or governing organizations with whom the organization affiliates. • Student organization leaders annually completing University baseline training in addition to any other training articulated in the sponsorship agreement. (tbd) • Reporting any travel or events not listed in your sponsorship agreement through the Student Organization Database at minimum ten (10) days in advance of the event or travel.
    15. 15. RulesStandard of Care, Event & Travel, Student Organization Conduct, University Trademarks
    16. 16. Student OrganizationStandard of CareMembers of any student organization at the University are expected to maintainalignment with the University mission and exemplify the principles ofhonesty, integrity, and respect of diversity. As a member of the OSU community, yourstudent organization is expected to uphold University policies, procedures, andguidelines, always acting in good faith when conducting your organizationalbusiness. Further, you expected not to misrepresent the mission, purpose or goals ofyour organization nor the influence (direction and control) by non-members on yourorganization or its activities and events. By upholding the OSU Student ConductRegulations(, adhering to OSU policies, and, where applicable, upholding all SponsorshipAgreements, your student organization will further a positive reputation for your ownorganization as well as student organizations in general, and continue to be a studentorganization in good standing and of great value to Oregon State University.
    17. 17. •Events & Travel• All sponsored student organizations are expected to have all of their events, on or off campus, reviewed by their advisor.• All contracts should be reviewed by the advisor and submitted to the appropriate Business Center for processing – students and advisors are not an approved signatory for the University!• Student Organizations must complete a risk assessment for all activities.• When traveling twenty-five (25) miles or more, a travel report with a roster and participant waivers must be submitted online and made available in each vehicle on the trip• Travel outside the United States requires work through the International Degree and Education Abroad office• All financial management policies/processes must be followedReport all travel or events through the Student Organization Data Base atminimum thirty (30) days in advance of the event or travel.
    18. 18. Contact the Student Events & Activities Center orthe Office of Risk Management to learn more about hosting these types of activities.
    19. 19. OSU Student Conduct and Community StandardsThe OSU Office of Student Conduct and Community Standards serves the OSU community by providing a restorative justice model to engage students and student organizations that have been identified as being in violation of the OSU Student Conduct Code.Choosing to join the Oregon State University community obligates each member to a code of responsible behavior. Individuals and student organizations are expected to observe thepolicies, rules, and requirements of Oregon State University as well as laws of municipalities and counties, the State of Oregon, the United States of America and, when in another country, that country. Advisors and student leaders are responsible for reporting violations of the conduct code. A “Student Organization” includes any group of students living or acting together, electing An “Organization Violation" is a violation of officers, assessing dues or fees for their the Student Conduct Code committed by a mutual benefit, or which has registered with Student Organization. the University, or is affiliated with an academic unit.
    20. 20. Acts that constitute hazing endanger the physical, emotional, mental health, or safety of an individual, or destroy or damage personal property, include but are not limited to: (a) Acts that are prohibited under any applicableStudent Conduct law, including but not limited to ORS 163.197, under which hazing is a criminal violation; (b) Interfering with a student’s academicCode performance by denying sufficient time for class, study, or other academic activities; (c) Compelling ingestion of any substance; (d) Compelling participation in physical activities such as calisthenics, exercise, or other games or activities requiring physical exertion; (e) Compelling exposure to weather elements or• “Hazing” is defined as any action that other physically or emotionally uncomfortable situations; endangers the physical, emotional, mental (f) Compelling excessive fatigue from sleep health or safety of an individual, or destroys or deprivation, physical activities, or exercise; (g) Committing any act of physical brutality against damages personal property for the purpose of another including, but not limited initiation, membership, admission, or to, paddling, striking with fists, open hands or objects, and branding; participation in a group or organization. (h) Kidnapping or transporting another with the Expressed or implied consent of the person intent of stranding him or her; (i) Compelling conduct that can be reasonably subject to hazing is not a defense. Apathy and expected to embarrass or adversely affect the acquiescence in the presence of hazing are not dignity of another, including the performance of public stunts and activities such as scavenger hunts; neutral acts, they are violations of this rule. (j) Intentionally creating work or labor for another; (k) Compelling another to commit any sexual act or engage in lewd behavior (l) Compelling any act that results in the destruction, defacement or removal of private or public property
    21. 21. • Invasion of another’s privacy, where that person has a reasonable expectation of privacy, including but notStudent Conduct limited to the use of electronic devices to make anCode unauthorized audio or video recording of any person while on University owned or controlled property without his• Alcohol violations, include: possession or or her prior knowledge, or consumption of alcohol by persons less than without his or her effective 21 years of age; furnishing alcohol to persons consent, when such a recording less than 21 years; or consumption of alcohol is of information or of images by a student of any age in violation of the taken from or of a person at a University’s rules or policies on alcoholic time and place where she or he beverages on University owned or controlled has a reasonable expectation of property or at University sponsored or privacy and where the supervised activities. recording is reasonably likely to cause injury or distress.
    22. 22. • Discriminatory Harassment, as defined in the University’s PolicyStudent Conduct Code on Discriminatory Harassment. • Illegal use, possession, or distribution of drugs or illegal • Rape, sexual assault, or unwanted sexual substances on institutionally- contact of any kind, and the threat of such owned or controlled property. contact, are prohibited, as is any physical abuse. Sexual contact shall be considered • Detention or physical abuse of "unwanted" or without consent if no clear any person or conduct that consent is freely given: if inflicted through threatens imminent bodily harm force, threat of force, or coercion; or if inflicted or endangers the health of any upon a person who is unconscious or person on any institutionally- otherwise without the physical or mental owned or controlled property. capacity to consent. If sexual contact is • Malicious damage, misuse, or inflicted on someone who is intoxicated or theft of institutional property, or impaired in the exercise of their judgment by the property of any other person alcohol or drugs, it may be considered without where such property is located consent. on institutionally-owned or controlled • Sexual Harassment, as defined in the property, or, regardless of University’s Policy on Sexual Harassment location, is in the care, custody, or control of an institution
    23. 23. • Unauthorized recording of aStudent Conduct Code class, or of organizational or University meetings. To obtain the requiredObstruction or disruption of authorization, the student orteaching, learning, research, administration, disciplinary student organization mustprocedures, or other institutional activities, including the obtain expressed permissioninstitution’s public service functions or other authorized from the facultyactivities on institutionally-owned or controlled property. member, studentDisruptive behavior may include but is not limited to the organization, Universityfollowing, where it has the effect of obstructing or disrupting representative or official inthe University activities listed above:(a) Repeatedly leaving and entering the classroom without charge of theauthorization; class, meeting, or activity. • Unauthorized entry to or(b) Making loud or distracting noises;(c) Arriving late or leaving early; use of institutional(d) Persisting in speaking without being recognized; facilities, including buildings(e) Behavior that would cause a reasonable person to fear for and groundshis or her safety. • Unauthorized use ofThe instructor (Faculty Advisor) has the authority to managethe classroom environment, which may include requiring a University computingstudent to leave when the student’s behavior disrupts the resources in violation of theteaching or learning environment. If the student refuses to University’s Acceptable Useleave, the instructor may call the Department of Public Safety of Computing Resourcesfor assistance and should submit an Incident Report Form to Policy.SCCS to initiate disciplinary proceedings.
    24. 24. • Refusal by any person while on institutional property to comply with an order of the President orStudent Conduct appropriate authorized official to leave such premises because of conduct proscribed by this ruleCode when such conduct constitutes a danger to personal safety, property, or educational or other appropriate institutional activities on such premises.• Inciting others to engage in any of the conduct or to perform any of the acts • Falsification or misuse of University information, including, but not prohibited herein. Inciting means that limited to: advocacy of proscribed conduct which calls records, permits, documents, comp on the person or persons addressed for uter resources, identification imminent action, and is coupled with a cards, etc.; the furnishing of false reasonable apprehension of imminent or misleading information to the University or its representative; or danger to the functions and purposes of the refusal to provide ones institution, including the safety of persons name, class, school, and local and the protection of its property. address when requested by a University official, provided the official is identified and indicates legitimate reason for the request.
    25. 25. • Smoking in unauthorizedStudent Conduct areas in violation of OAR 576-040-0010.Code • Violation of any federal or state law• Harassment, defined as a conduct of any sort directed at another that is severe, pervasive or or city or local persistent, and is of a nature that would cause a ordinance or reasonable person in the victim’s position substantial emotional distress and undermine his University rule or or her ability to work, study, or participate in his policy that applies to or her regular life activities, or participate in the activities of the University, and actually does the student. cause the victim substantial emotional distress and undermines the victim’s ability to work, study, or participate in the victim’s regular life activities or participate in the activities of the University. Stalking behavior that meets this definition constitutes harassment within the meaning of this rule.
    26. 26. Violation of the Student Conduct Code by Student Organizations.When members of a student organization act together in a way that violates the StudentConduct Code, the student organization is expected to hold itself accountable.(1) When a potential Organization Violation of the Student Conduct Code occurs, SCCS may review the incident todetermine the appropriate process for resolution. Generally, the University will expect a student organization to holditself accountable for the acts of its members when those acts are related to the student organization’s activities.(a) The student organization or its governing body will notify SCCS and keep it informed at all stages of the process.(b) The University, through SCCS, reserves the right to take immediate jurisdiction at its discretion. The studentorganization or governing body may still hold its members accountable in the situation, but must do so in conjunctionwith SCCS.(2) If a person affected by the alleged violation is not satisfied with the action taken by the student organization, thatperson may file a grievance with the appropriate governing body or, if none exists, with SCCS.(3) If, in the judgment of the Director of SCCS, sufficient action is not taken in a timely manner by the studentorganization, the case will be reviewed for possible action by SCCS.(4) In deciding whether the student organization is responsible for the violation, the University will consider whether oneor more of the following factors are present:(a) The violation arises out of an event sponsored, organized, financed, or endorsed by the student organization;(b) The violation occurs on premises owned or controlled by the student organization;(c) The leadership of the student organization had knowledge, or should have had knowledge, of the likelihood that aviolation would occur and failed to take corrective action; or(d) A pattern of individual violations is found to have existed without proper andappropriate group control, remedy, or sanction. .
    27. 27. Violation of the Student Conduct Code by Student Organizations.JurisdictionThe Student Conduct Code shall apply to a student’s or student organization’s conduct thatoccurs on University premises, at University sponsored or affiliated activities regardless oflocation, and to off campus conduct that adversely affects the University community or thepursuit of University objectives. These standards shall apply to a student’s conduct even if thestudent withdraws from school while a disciplinary matter is pending. Examples of behaviorthat adversely impacts the University community may include but are not limited to: physicalor sexual assault; rape; hazing; harassment; stalking; furnishing alcohol to minors; distributionof drugs or illegal substances; or illegal weapons use. The University has sole discretion todetermine what conduct occurring off campus adversely impacts the University communityand/or the pursuit of University objectives. .
    28. 28. Violation of the Student Conduct Code by Student Organizations.SanctionsThe University utilizes an educational and restorative sanctioning model. The sanction appliedwill be commensurate with the violation committed and become progressively moredemanding or severe if the student or student organization repeats violations, demonstratingthat learning has not taken place. An accumulation of a variety of violations may result insevere sanctions such as deferred suspension, suspension, and expulsion. Violations that affectthe health, safety and well being of the community are deemed the most severe and mayresult, upon the first violation, in a suspension or expulsion. Students or student organizationsexhibiting behavior that violates any part of the Student Conduct Code are subject to one ormore of the following:(1) Warning: Official notice to a student or student organization exhibiting behavior thatviolates any part of the Student Conduct Code. The continuation of such behavior may resultin further conduct action.(2) Required Educational Activities: Mandatory participation in educational activities. Sucheducational activities include but are not limited to completion of a report or attendance at aseminar or other educational program or presentation.(3) University/Community Service Work Hours: A student or student organization is requiredto complete a specified number of hours of service to the University or general Community.(4) Behavior Expectations Agreement: A contract between the University and the studentoutlining specific behavior expectations. .
    29. 29. Violation of the Student Conduct Code by Student Organizations.Sanctions Continued:(5) Restitution: The student or student organization is required to provide reimbursement bydollar amount, by transfer of property, or by provision of services to the University or amember of the University community in accordance with the nature of the violation and in anamount not in excess of actual expenses, damages, or losses incurred.(6) Restrictions: Removal from a student organization, denial of entry to specific Universityfacilities or other restrictions consistent with the violation committed. For a StudentOrganization, restrictions may include denial of specific University privileges including but notlimited to: sponsored social activities, sponsored parties or philanthropies, participation inintramurals, representing the University and any travel in connection with suchrepresentation, recruitment, membership or representation on a governing council, use ofspace for a meeting or event on campus, participation in competition and events, and receiptof institutional funding.(7) No Contact Order: A “No Contact Order” is a directive to a student or students to refrainfrom any intentional contact, direct or indirect, with one or more designated persons throughany means including personal contact, e-mail, telephone, or third parties.
    30. 30. Violation of the Student Conduct Code by Student Organizations.Sanctions Continued (8) Academic Sanction: Students whose behavior is found to constitute academic or scholarlydishonesty as defined in OAR 576-015-0020(2) are subject to additional academicsanctions, which may include but are not limited to failing the course, removal from anacademic department, or removal from a college. Academic sanctions are imposed by theinstructor, department chair or dean and are noted on the Academic Dishonesty Report Formin accordance with Academic Regulation 15.(9) Removal from a Class: A student’s removal from a class may be temporary or permanent.Permanent removal from a class may be authorized by the Director of SCCS with concurrencefrom the Dean of the College in which the class is offered. A student who is permanentlyremoved from a class will receive a “W” (Withdrawal) on the academic transcript. No refundsfor tuition or other class fees will be made.(10) Conduct Probation: Placement on probationary status during which there is observationand review of behavior and the student or student organization must demonstrate compliancewith the Student Conduct Code. Terms of the conduct probation will be determined at thetime the probation is imposed and may include additional sanctions including but not limitedto loss of privileges, restrictions, restitution, and/or required educational activities.
    31. 31. Violation of the Student Conduct Code by Student Organizations.Sanctions Continued(11) Conduct Suspension:(a) Deferred Suspension: Placement on deferred suspension status during which there isobservation and review of behavior. If the student or student organization is found to furtherviolate the Student Conduct Code during this period then the student/student organization issuspended without further hearings. Deferred Suspension may be for a period of one term up toand including the remainder of a students enrollment at the University; Deferred Suspensionfor a student organization is generally for one year but may be up to three years.(b) Suspension:(i) Student -- Exclusion from the University and all University property for a specified period oftime. The Department of Public Safety will exclude the student from OSU campus uponSuspension. Suspended students are denied the privileges and services provided to currentlyenrolled students, including residing in University-owned or recognized studenthousing, attending class, or using other University services or facilities. Suspension is generallyfor one year, however the period of suspension may be specified for any period of time;(ii) Student Organization -- Loss of University recognition or registration for a specified period oftime. The organization must comply with all sanctions prior to being registered or recognizedagain. While a student organization is suspended it may not use University resources;
    32. 32. Violation of the Student Conduct Code by Student Organizations.Sanctions Continued(C) The conditions of Suspension take effect immediately after the student or studentorganization has been informed of the decision. If an appeal is filed, the imposition of thesuspension will be delayed until the conclusion of the appeal process. However, if a pendingconduct hearing or appeal may result in suspension as determined by the Director ofSCCS, awarding of a student’s academic degree will be postponed pending the outcome of theconduct hearing.(12) Expulsion: Permanent conduct suspension(13) Degree RevocationStudent Conduct Code includes: readmission after suspension; record; notice; determination;committee hearing; hearing officers contingency; and conduct action appeals. To read fullcontent go to:
    33. 33. University TrademarksThe Division of University Relations and Marketing, has developed a guide for the OregonState brand. Through the Brand Identity Guidelines, you will see how Sponsored StudentOrganizations can represent their relationship with OSU. Student organizations are NOTrequired to utilize an OSU logo, tag, etc. however, when they do they must use brandidentity guidelines to do so.Use of Athletic logos and images (Benny Beaver) are not permitted unless the studentorganization receives written permission from OSU Athletics.For approval of T-shirt designs and printed material contact University Identity Guidelines:
    34. 34. Resources Resources Student Events & Activities Risk Management, Financial Management
    35. 35. Student Events & Activities CenterWhy – Engaged for a Better Self & a Better WorldWhat – Advisor, student, & student organizationdevelopment & support, communitycelebration, education and leadershipHow – Workshops, programs, onlinetutorials, resources, consultations, conferences, etc.
    36. 36. Student Events & ActivitiesThe Student Events & Activities Program supports the development and hosting of programs through: • Administering event registration • Creating environments that are focused on care and risk reduction • Facilitating relationships • Identifying resources • Providing opportunity for student programming to become visible to the broader OSU communityThe Student Events & Activities Center has numerous resources available to students. These include: • Professional staff for advising • Student staff for consultation and support • Student organization registration process and database • Beaver Tips for event planning • Event & travel reporting system • Community and Cultural Food Program kitchen(self-catering mechanism)We annually host:Beaver Community Fair, Student Organization Orientation & Retreats, Leadership Workshops, StudentOrganization Digest, etc. Student Events & Activities Center Memorial Union 103 541.71E.Vent (713-8368)
    37. 37. Office of Risk ManagementRisk Management minimizes the risk exposures of OSU by providing risk consultingand risk services to the OSU community. Services include: identifying sources of loss;assessing the impact; recommending risk solutions/techniques; assisting withimplementation; and monitoring the solution/technique for its effectiveness.The Office of Risk Management has numerous resources available to students. Theseinclude: • Professional staff for advising • Risk Assessment tools • Insurance information • Volunteer forms • Liability Waiver forms Property Services Bldg 644 SW 13th St. Corvallis, OR 97333 PHONE: 541-737-7252 Contact us with your comments, questions, and feedback Monday-Friday 8:00 a.m. - 5:00 p.m.
    38. 38. Auxiliaries and Activities Business CenterThe Auxiliaries & Activities Business Center (AABC) was created to help better servethe financial, accounting, human resources, and administrative needs of Oregon StateUniversity’s auxiliary and student fee-based units. This includes supporting financialmanagement for Sponsored Student Organizations.The AABC has numerous resources available to students. These include:• Professional staff for advising• Auxiliary bank accounts (no fee)• Access to support for contracting, purchasing, travel, etc.• Access to request for tax deductible donations from the OSU Foundation• Access to cash box for merchandise and ticket sales AABC MU Finance Main Line: 541-737-7770 AABC MU Finance FAX: 541-737-3114 AABC MU Finance Snell Hall: 541-737-6353 AABC MU Finance Snell Hall Fax: 541-737-2723 AABC MU Finance Email: Contact us with your comments, questions, and feedback
    39. 39. But wait… There’s More! ? Additional information regarding these areas can be found on the Student Events & Activities Web Page Planning, Educational Activities and Student Foundation Funding, Memorial Union Reservations, Marketing
    40. 40. An online training moduleSponsoredStudent Organization:Student Leader Guide Link to SSO Student Leader Material Review & Acknowledgement SEAC, DRAFT, 2012