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SSO Faculty Advisor Guide

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  • 1. An online training moduleSponsoredStudent Organizations:Faculty Advisor Guide
  • 2. Sponsored Student Organizations: Faculty AdvisingInformation Expectations Rules Resources The purpose of this module is to provide you with information that is critical to your success as an advisor and to the success of your student organization.
  • 3. Information Oregon State University recognizes that sponsored student organizations are inherently linked to the University because of their role in enhancing education, representing OSU and/or presenting events that are considered an integral part of the institution. In order to best support the learning of student leaders in our community, we have adopted a philosophical approach of partnership and collaboration with individual students and student organizations as “facilitators” in theinvolvement experience. As “facilitators,” faculty advisors work with administrators, faculty and staff to support student organization members and leaders in making intelligent, fair and reasonable choices within the boundaries established by state, federal and local laws, university rules/policy, and the mission of the sponsoring unit. At Oregon State University, the Faulty Advisor serves as the primary “facilitator” to Sponsored Student Organizations.
  • 4. Student Organization Philosophy Student organizations provide living laboratories in which leadership skills are gained and honed. They give students an opportunity to pursue their interests, to succeed, to fail and most importantly, to grow. Classrooms don’t always provide the opportunity for responsible and accountable involvement that engagement with student organizations provides. Leadership is not merely a collection of skills; leaders must forge their style through experiences that allow them to build and apply organizational and individual capacities for the public good. Student organizations are one of the few opportunities students have to gain hands-on experience while working towards the public good. Oregon State University recognizes the contributions of Student Organizations in creating a compelling learning environment that prepares students to live in a multi-cultural society and work in a global community. The University recognizes that all students should have access to form and join organizations of their own choosing to enhance their educational experience, support holistic personal development and retention.In order to facilitate the development of these opportunities for involvement, the following values serve as a compass in determining theclassification and support for student organizations at OSU.• Alignment - As advisors, administrators, educators, students and student organizations we are aligned with the core mission and values of Oregon State University.• Access - We believe that a student’s ability to form and join organizations of their own choosing is a high priority. As a result, we are committed to having clear & visible, student- friendly resources and processes that facilitate easy access. This is inclusive of, but not limited to a mentoring relationship, advising, assistance with recruitment, and access to meeting and activity space.• Engagement - We recognize the value of co-curricular and academic involvement throughout the student experience and are dedicated to facilitating partnerships with students that support shared accountability, responsibility and learning. Through engagement with student organizations, students develop leadership and organizational skills which enhance knowledge, holistic growth, community development and student retention.• Health & Community - We support clubs and organizations that enhance our community by providing opportunities for leadership, learning, diversity, and social responsibility. The health of the community will be one of purposeful, open, safe, just and celebrative outcomes that allow students and the campus to flourish in meeting institutional goals.
  • 5. 50 Years of University Student Relationships Faculty Advisor’s Duty of Care 1950- In Loco Parentis As an advisor you assume these duties of care, and these duties 1960-70’s- Civil Rights Era include: 1980-2010 Bystander Era 2010- Duty Era 1. Training- it is important that you know and understand what kind of The University has a duty to care knowledge, skills, and abilities are needed for the students to be for the well-being of its students, successful in their endeavors, as well as play a role in identifying and the students have a duty of who is the most qualified person or persons to provide this training. care to care for themselves. The 2. Risk Management– this does not mean that you are expected to have a crystal ball and know every possible situation that may arise; University and the students shareFacilitator Model however, you will be expected to provide reasonable care and the responsibility for the actions guidance regarding any foreseeable risk . This includes training on of the students and their campus completion of risk management plans for activities, etc. organizations. 3. Advising, Direction and Control- identification of the most appropriate person to advise, direct or control the organization’s activities . It is not expected that as the faculty advisor that you attend all organization meetings, activities, etc. However, you do “The facilitator model adapts business law to the unique have the responsibility for knowing that the proper advising and university community and to direction and control of actives is being provided by qualified each college uniquely (Bickel individuals. and Lake 1999: Rights and 4. Equipment, Facilities, Finances - resource access by student Responsibilities of a Modern University) organizations are governed by laws, statues, policies and procedures. Faculty advisors are responsible for identification of and engagement with all of these to ensure that students can meet or exceed the university standard of care.
  • 6. Guiding Boundaries: • Mission and values of the Duty Era- Finding Balance • University and Sponsoring Unit University and student rules • Local, state and federal laws The facilitator university model is a philosophical • University Standard of Care and Procedures approach to working with students in the Duty Era. • Organization governing While the university has the responsibility of documents ensuring that students are prepared and capable of • Administrative documents from making fair, intelligent and reasonable decisions, theFacilitator Model affiliated local or national students also assume responsibility for their actions organizations and decisions. A facilitator university seeks shared “ The vision of the facilitator university model illustrates what is reasonable responsibility, and the goal for advisors is to find a and positive in the relationships among students, universities and the legal balance between directly guiding the organization system… A legal paradigm that asks colleges to exercise reasonable and allowing students to guide the organization care…and asks students to be accountable… is fair, balanced and themselves. Facilitation of student organizations also safer, and contributes to a sense of community. (Bickel and Lake 1999: implies an appropriate and reasonable degree of Rights and Responsibilities of a Modern University) risk. We want our students to take risks and try new things, provided that they do so within the guiding boundaries.
  • 7. Expectations Faculty Advisors and Sponsored Student Organization
  • 8. Individual Students with Student Organization, Student Organization with FacultyAdvisor, Faculty Advisor with the University, Everybody with CommunityRelationshipsMatter
  • 9. The Role of theFaculty AdvisorFaculty dvisors:• Facilitate intelligent, fair and reasonable decision making• Advise organizations about potential and perceived risks• Assist in the planning and coordination of activities• Attend events and meetings• Be available for advise and consultation when needed• Be aware of and understand rules and policies• Be aware of the organization’s financial status• Review and approve organizational expenditures• Understand department expectations• Be familiar with organizational guiding documents and policies• Report and follow up on any issues warranting disciplinary action• Be committed to the educational development of the students• Uphold the mission and values of Oregon State University
  • 10. Role of the Faculty Advisor Empower students to make Be aware of the expectations that fair, reasonable and intelligent have been established for you by decisions about their events both the university and your and activities. department. Say no to a decision Seek to balance the rights and or action if it would responsibilities of students and the result in a violation of university. the university rules or regulations, or if it Be prepared to report and creates an follow up on any issues that unreasonable level of might warrant action. Students risk. should understand that as a state employee you are required to report certain situations, such as hazing, conduct violations and/or high risk activity.
  • 11. • Annually review risk assessment of student organization and work with the Office of Risk Management to mitigate any issues or concerns • Partner with student leaders in planningOSU Expectations of and executing events & activities including travel • Maintain awareness of student organization expenditures to ensure thata Faculty Advisor all University funds are expended appropriately • Engage with student organization when soliciting sponsorship or donation to ensure all University, OSU• Promote co-curricular learning through Foundation, State, Federal and IRS organizational development, events & activities, and regulations are complied with interpersonal relationships • Facilitate the advancement of contracts through the appropriate business center and University Procurement & Contract• Serve as the primary link between sponsoring unit Services and the student • Ensure the appropriate use of the University name, logo, trademarks and• Act as a facilitator and resource for student leaders in tags in conjunction with the student the interpretation of and compliance with University organization and its activities policies and procedures • Act as a resource to the campus for communication and issues related to the• Be a role model, demonstrating professional, ethical student organization and positive behavior• Annually review the student organization’s governing documents and/or guiding polices to ensure accountability
  • 12. Sponsored Student OrganizationsA Sponsored Student Organization (SSO) is a student organization, composed of 100%Oregon State University students, that operates under the direct guidance of asponsoring unit and is in the closest relationship with the University.Sponsored status for a student organization is a statement of recognition by OregonState University that the student organization is a key element in helping the Universityrealize its mission. Sponsorship from a University unit indicates two things:• That the University views the organization, through its efforts, as worthwhile and vital, and therefore commits itself to providing support for the organization and its endeavors.• While recognizing the importance of student leadership, the organization represents the University; therefore, a high level of accountability from the organization is required.!
  • 13. Sponsored Student OrganizationsA University unit that sponsors a student organization is committed to supporting thatorganization’s mission and activities. These organizations are inherently linked to theUniversity because of their role in enhancing education, representing OSU and/orpresenting events that are considered an integral part of the institution. As a result of thisrelationship, these organizations may receive added benefits from the sponsoring unit andare held to the same level of institutional accountability as the sponsoring unit is held.As a result of this relationship, SSOs must be approved by an executive officer, dean, directoror designee of a University Department. Sponsoring units must provide a professional staffmember to act as the Faculty Advisor to the SSO. In addition to formal advising, departmentsupport may take any of the following forms: financial support, administrative, equipmentand/or University space allocation, etc.The activities, events and operations of these organizations are classified as officialUniversity business and considered to involve the same level of responsibility and duty ofcare because of their scope and perceived association with, and representation of, theUniversity. SSOs have access to certain University-controlled benefits and resources and areaccountable to the Sponsoring Unit for legal compliance, fiscal responsibility, riskmanagement and adherence to University policies, procedures and guidelines.
  • 14. Recognition Process In order to be recognized as a Sponsored Student Organization, the organization must be in formal relationship with an OSU sponsoring unit and: Complete the registration process on an annual basis that includes: • Submit an annual Organization Information Form. https://studentorgs.oregonstate.edu/sli2/default.aspx • Complete/review a sponsorship agreement detailing the nature of the relationship with the sponsoring unit. http://oregonstate.edu/sli/studentorgs/recognition/sponsor_agree • Submit club constitution/governing documents and any revisions. • Agree to comply with Standards of Conduct for Students & Recognized Student Organizations and maintain accountability for University policies and guidelines • Complete a risk assessment of the activities, events and operations of the organization. http://oregonstate.edu/sli/studentorgs/recognition/risk_assessment • Maintain 100% OSU student membership and submit roster of currently active OSU student members through the online data system. • Maintain a minimum of 4 currently enrolled OSU students. • Have a professional staff member from the sponsoring unit appointed/assigned as the faculty advisor. • Maintain financial accountability to the University for all University funds received. These funds must be maintained in a sponsoring unit, MU Funds In Trust or Foundation Account. • Maintain good standing with the University, all governing boards within the University to which the organization belongs and all chartering, sponsoring or governing organizations with whom the organization affiliates. • Student organization leaders must annually complete University base-line training in addition to any other training articulated in the sponsorship agreement. (tbd) • Report any travel or events not listed in your sponsorship agreement through the Student Organization Data Base at minimum 10 days in advance of the event or travel.
  • 15. RulesStandard of Care, Event & Travel, Student Organization Conduct, University Trademarks
  • 16. Standard of CareAs a member of any student organization at the University, you are expected tomaintain alignment with the University mission and exemplify the principles ofhonesty, integrity, and respect of diversity. As a member of the OSU community, youare expected to uphold University policies, procedures and guidelines, always actingin good faith when conducting your organizational business. Further, you areexpected not to misrepresent the mission, purpose or goals of your organization northe influence (direction and control) by non-members on your organization or itsactivities and events. By upholding the OSU Student Conduct Regulations -http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_576/576_015.html -adhering to OSU policies, and - where applicable - upholding all SponsorshipAgreements, you will further a positive reputation for your student organization andstudent organizations in general, and continue to be a student organization in goodstanding and of great value to Oregon State University.
  • 17. •Events & Travel• All sponsored student organizations are expected to have all of their events, on or off campus, reviewed by their advisor.• All contracts should be reviewed by the advisor and submitted to the appropriate Business Center for execution- NO student or advisor are approved signatory for the University!• Student Organization must complete a risk assessment for all Activities.• When traveling 25 miles or more a travel report with a roster and participant waivers must be submitted on-line and made available in each vehicle on the trip• Travel outside the United States requires work through the Study Abroad Program Office.• All financial management policies/processes must be followedReport all travel or events through the Student Organization Data Base atminimum 30 days in advance of the event or travel http://oregonstate.edu/sli/studentorgs/event_reporting/SSO
  • 18. Contact the Student Events & ActivitiesCenter or the Office of Risk Management to learn more about hosting these types of activities. http://oregonstate.edu/sli/student-events-amp-activities-center http://risk.oregonstate.edu/
  • 19. OSU Student Conduct and Community StandardsThe OSU Office of Student Conduct and Community Standards serves the OSU community by providing a restorative justice model to engage students and student organizations that have been identified as being in violation of the OSU Student Conduct Code.Choosing to join the Oregon State University community obligates each member to a code of responsible behavior. Individuals and Student Organizations are expected to observe thepolicies, rules, and requirements of Oregon State University as well as laws of municipalities and counties, the State of Oregon, the United States of America and, when in another country, that country. Advisors and student leaders are responsible for reporting violations of the conduct code. A “Student Organization” includes any group of students living or acting together, or An “Organization Violation" is a violation of electing officers, or assessing dues or fees for the Student Conduct Code committed by a their mutual benefit, or which has registered Student Organization with the University, or is affiliated with an academic unit http://oregonstate.edu/studentconduct/home/ http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_576/576_015.html
  • 20. Acts that constitute hazing endanger the physical, emotional, mental health or safety of an individual, or destroy or damage personal property, include but are not limited to: (a) Acts that are prohibited under any applicableStudent Conduct law, including but not limited to ORS 163.197, under which hazing is a criminal violation; (b) Interfering with a Student’s academicCode performance by denying sufficient time for class, study or other academic activities; (c) Compelling ingestion of any substance; (d) Compelling participation in physical activities such as calisthenics, exercise, or other games or I activities requiring physical exertion; (e) Compelling exposure to weather elements or• “Hazing” is defined as any action that other physically or emotionally uncomfortable situations; endangers the physical, emotional, mental (f) Compelling excessive fatigue from sleep health or safety of an individual, or destroys or deprivation, physical activities, or exercise; (g) Committing any act of physical brutality against damages personal property for the purpose of another including but not limited to initiation, membership, admission or paddling, striking with fists, open hands or objects, and branding; participation in a group or organization. (h) Kidnapping or transporting another with the Expressed or implied consent of the person intent of stranding him or her; (i) Compelling conduct that can be reasonably subject to hazing is not a defense. Apathy and expected to embarrass or adversely affect the acquiescence in the presence of hazing are not dignity of another, including the performance of public stunts and activities such as scavenger hunts; neutral acts; they are violations of this rule. (j) Intentionally creating work or labor for another; (k) Compelling another to commit any sexual act or engage in lewd behavior (l) Compelling any act that results in the destruction, defacement or removal of private or public property
  • 21. • Invasion of another’s privacy, where that person has a reasonable expectation of privacy, including but notStudent Conduct limited to the use of electronic devices to make anCode unauthorized audio or video recording of any person while on University owned or controlled property without his• Alcohol violations, including possession or or her prior knowledge, or consumption of alcohol by persons less than without his or her effective 21 years of age, furnishing alcohol to persons consent, when such a recording less than 21 years, or consumption of alcohol is of information or of images by a Student of any age in violation of the taken from or of a person at a University’s rules or policies on alcoholic time and place where she or he beverages on University owned or controlled has a reasonable expectation of property or at University sponsored or privacy and where the supervised activities. recording is reasonably likely to cause injury or distress.
  • 22. • Discriminatory Harassment, as defined in the University’sStudent Conduct Code Policy on Discriminatory Harassment. • Illegal use, possession, or • Rape, sexual assault, or unwanted sexual distribution of drugs or illegal contact of any kind, and the threat of such substances on institutionally- contact, are prohibited, as is any physical owned or controlled property. abuse. Sexual contact shall be considered "unwanted" or without consent if no clear • Detention or physical abuse of consent is freely given; if inflicted through any person or conduct that force, threat of force, or coercion; or if inflicted threatens imminent bodily upon a person who is unconscious or harm or endangers the health otherwise without the physical or mental of any person on any capacity to consent. If sexual contact is institutionally-owned or inflicted on someone who is intoxicated or controlled property. impaired in the exercise of their judgment by alcohol or drugs, it may be considered without • Malicious damage, misuse or theft consent. of institutional property, or the property of any other person where such property is located on • Sexual Harassment, as defined in the institutionally-owned or controlled University’s Policy on Sexual Harassment property or, regardless of location, is in the care, custody, or control of an institution
  • 23. • Unauthorized recording of aStudent Conduct Code class or of organizational or University meetings. To obtain the requiredObstruction or disruption of authorization, the Student orteaching, learning, research, administration, disciplinary Student Organization mustprocedures, or other institutional activities, including the obtain expressed permissioninstitution’s public service functions or other authorized from the facultyactivities on institutionally-owned or controlled property. member, StudentDisruptive behavior may include but is not limited to the Organization, or Universityfollowing, where it has the effect of obstructing or disrupting representative or official inthe University activities listed above:(a) Repeatedly leaving and entering the classroom without charge of theauthorization; class, meeting, or activity. • Unauthorized entry to or(b) Making loud or distracting noises;(c) Arriving late or leaving early; use of institutional(d) Persisting in speaking without being recognized; facilities, including buildings(e) Behavior that would cause a reasonable person to fear for and groundshis or her safety. • Unauthorized use ofThe instructor (Faculty Advisor) has the authority to managethe classroom environment, which may include requiring a University computingStudent to leave when the Student’s behavior disrupts the resources in violation of theteaching or learning environment. If the Student refuses to University’s Acceptable Useleave, the instructor may call the Department of Public Safety of Computing Resourcesfor assistance and should submit an Incident Report Form to Policy.SCCS to initiate disciplinary proceedings.
  • 24. • Refusal by any person while on institutional property to comply with an order of the President or appropriate authorized official toStudent Conduct leave such premises because of conduct proscribed by this rule when such conduct constitutes a danger toCode personal safety, property, or educational or other appropriate institutional activities on such premises. • Falsification or misuse of University information, including• Inciting others to engage in any of the but not limited to conduct or to perform any of the acts records, permits, documents, co prohibited herein. Inciting means that mputer resources, identification advocacy of proscribed conduct which calls cards, etc.; or the furnishing of on the person or persons addressed for false or misleading information imminent action, and is coupled with a to the University or its reasonable apprehension of imminent representative; or refusal to danger to the functions and purposes of the provide ones name, class, school, and local institution, including the safety of persons address when requested by a and the protection of its property. University official, provided the official is identified and indicates legitimate reason for the request.
  • 25. • Smoking in unauthorizedStudent Conduct areas in violation of OAR 576-040-0010.Code • Violation of any federal or state law• Harassment, defined as a conduct of any sort directed at another that is severe, pervasive or or city or local persistent, and is of a nature that would cause a ordinance or reasonable person in the victim’s position substantial emotional distress and undermine his University rule or or her ability to work, study or participate in his policy that applies to or her regular life activities or participate in the activities of the University, and actually does the Student. cause the victim substantial emotional distress and undermines the victim’s ability to work, study, or participate in the victim’s regular life activities or participate in the activities of the University. Stalking behavior that meets this definition constitutes Harassment within the meaning of this rule.
  • 26. Violation of the Student Conduct Code by Student Organizations.When members of a Student Organization act together in a way that violates the StudentConduct Code, the Student Organization is expected to hold itself accountable.(1) When a potential Organization Violation of the Student Conduct Code occurs, SCCS may review the incident todetermine the appropriate process for resolution. Generally, the University will expect a Student Organization to holditself accountable for the acts of its members when those acts are related to the Student Organization’s activities.(a) The Student Organization or its governing body will notify SCCS and keep it informed at all stages of the process.(b) The University, through SCCS, reserves the right to take immediate jurisdiction at its discretion. The StudentOrganization or governing body may still hold its members accountable in the situation, but must do so in conjunctionwith SCCS.(2) If a person affected by the alleged violation is not satisfied with the action taken by the Student Organization, thatperson may file a grievance with the appropriate governing body or, if none exists, with SCCS.(3) If, in the judgment of the Director of SCCS, sufficient action is not taken in a timely manner by the StudentOrganization, the case will be reviewed for possible action by SCCS.(4) In deciding whether the Student Organization is responsible for the violation, the University will consider whether oneor more of the following factors are present:(a) The violation arises out of an event sponsored, organized, financed, or endorsed by the Student Organization;(b) The violation occurs on premises owned or controlled by the Student Organization;(c) The leadership of the Student Organization had knowledge, or should have had knowledge, of the likelihood that aviolation would occur and failed to take corrective action; or(d) A pattern of individual violations is found to have existed without proper andappropriate group control, remedy, or sanction. .
  • 27. Violation of the Student Conduct Code by Student Organizations.JurisdictionThe Student Conduct Code shall apply to a Student’s or Student Organization’s conduct thatoccurs on University premises, at University sponsored or affiliated activities regardless oflocation, and to off campus conduct that adversely affects the University community or thepursuit of University objectives. These standards shall apply to a Student’s conduct even if theStudent withdraws from school while a disciplinary matter is pending. Examples of behaviorthat adversely impacts the University community may include but are not limited to physical orsexual assault, rape, hazing, harassment, stalking, furnishing alcohol to minors, distribution ofdrugs or illegal substances, or illegal weapons use. The University has sole discretion todetermine what conduct occurring off campus adversely impacts the University communityand/or the pursuit of University objectives. .
  • 28. Violation of the Student Conduct Code by Student Organizations.SanctionsThe University utilizes an educational and restorative sanctioning model. The sanction appliedwill be commensurate with the violation committed and become progressively moredemanding or severe if the Student or Student Organization repeats violations, demonstratingthat learning has not taken place. An accumulation of a variety of violations may result insevere sanctions such as deferred suspension, suspension, and expulsion. Violations that affectthe health, safety and well being of the community are deemed the most severe and mayresult, upon the first violation, in a suspension or expulsion. Students or Student Organizationsexhibiting behavior that violates any part of the Student Conduct Code are subject to one ormore of the following:(1) Warning: Official notice to a Student or Student Organization exhibiting behavior thatviolates any part of the Student Conduct Code. The continuation of such behavior may resultin further conduct action.(2) Required Educational Activities: Mandatory participation in educational activities. SuchEducational Activities include but are not limited to completion of a report or attendance at aseminar or other educational program or presentation.(3) University/Community Service Work Hours: A Student or Student Organization is requiredto complete a specified number of hours of service to the University or general Community.(4) Behavior Expectations Agreement: A contract between the University and the Studentoutlining specific behavior expectations. .
  • 29. Violation of the Student Conduct Code by Student Organizations.Sanctions Continued:(5) Restitution: The Student or Student Organization is required to provide reimbursement bydollar amount, by transfer of property, or by provision of services to the University or amember of the University community in accordance with the nature of the violation and in anamount not in excess of actual expenses, damages, or losses incurred.(6) Restrictions: Removal from a Student Organization, denial of entry to specific Universityfacilities or other restrictions consistent with the violation committed. For a StudentOrganization, restrictions may include denial of specific University privileges including but notlimited to sponsored social activities, sponsored parties or philanthropy, participation inintramurals, representing the University and any travel in connection with suchrepresentation, recruitment, membership or representation on a governing council, use ofspace for a meeting or event on campus, participation in competition and events, and receiptof institutional funding.(7) No Contact Order: A No Contact Order is a directive to a Student or Students to refrainfrom any intentional contact, direct or indirect, with one or more designated persons throughany means including personal contact, e-mail, telephone, or third parties.
  • 30. Violation of the Student Conduct Code by Student Organizations.Sanctions Continued (8) Academic Sanction: Students whose behavior is found to constitute Academic or ScholarlyDishonesty as defined in OAR 576-015-0020(2) are subject to additional academicsanctions, which may include but are not limited to failing the course, removal from anacademic department, or removal from a college. Academic sanctions are imposed by theinstructor, department chair or dean and are noted on the Academic Dishonesty Report Formin accordance with Academic Regulation 15.(9) Removal from a Class: A Student’s removal from a class may be temporary or permanent.Permanent removal from a class may be authorized by the Director of SCCS with concurrencefrom the Dean of the College in which the class is offered. A Student who is permanentlyremoved from a class will receive a “W” (Withdrawal) on the academic transcript. No refundsfor tuition or other class fees will be made.(10) Conduct Probation: Placement on probationary status during which there is observationand review of behavior and the Student or Student Organization must demonstratecompliance with the Student Conduct Code. Terms of the Conduct Probation will bedetermined at the time the probation is imposed and may include additional sanctionsincluding but not limited to loss of privileges, restrictions, restitution, and/or requirededucational activities.
  • 31. Violation of the Student Conduct Code by Student Organizations.Sanctions Continued(11) Conduct Suspension:(a) Deferred Suspension: Placement on deferred suspension status during which there isobservation and review of behavior. If the Student or Student Organization is found to furtherviolate the Student Conduct Code during this period then the Student/Student Organization issuspended without further hearings. Deferred Suspension may be for a period of one term up toand including the remainder of a Students enrollment at the University; Deferred Suspensionfor a Student Organization is generally for one year but may be up to three years.(b) Suspension:(A) Student -- Exclusion from the University and all University property for a specified period oftime. The Department of Public Safety will exclude the Student from OSU campus uponSuspension. Suspended Students are denied the privileges and services provided to currentlyenrolled Students, including residing in University-owned or recognized Student housing,attending class, or using other University services or facilities. Suspension is generally for oneyear, however the period of Suspension may be specified for any period of time;(B) Student Organization -- Loss of University recognition or registration for a specified period oftime. The Organization must comply with all sanctions prior to being registered or recognizedagain. While a Student Organization is suspended it may not use University resources;
  • 32. Violation of the Student Conduct Code by Student Organizations.Sanctions Continued(C) The conditions of Suspension take effect immediately after the Student or StudentOrganization has been informed of the decision. If an appeal is filed, the imposition of theSuspension will be delayed until the conclusion of the appeal process. However, if a pendingconduct hearing or appeal may result in Suspension as determined by the Director of SCCS,awarding of a Student’s academic degree will be postponed pending the outcome of theconduct hearing.(12) Expulsion: Permanent Conduct Suspension(13) Degree RevocationStudent Conduct Code includes: Readmission After Suspension, Record, Notice,Determination, Committee Hearing, Hearing Officers Contingency, Conduct Action Appeals.To read full content go to:http://arcweb.sos.state.or.us/pages/rules/oars_500/oar_576/576_015.html
  • 33. University TrademarksThe Division of University Relations and Marketing, have developed a guide to the OregonState brand. Through the Brand Identity Guidelines, you will see how Sponsored StudentOrganizations can represent their relationship with OSU. Student Organizations are NOTrequired to utilize an OSU logo, tag, etc. however, when they do they must use brandidentity guidelines to do so.Use of Athletic logos and images (Benny Beaver) are not permitted unless the studentorganizations gets written permission from OSU Athletics.For approval of T-shirt designs and printed material contact University Marketing.university.marketing@oregonstate.eduBrand Identity Guidelines:http://oregonstate.edu/urm/brand
  • 34. Resources Resources Student Events & Activities, Risk Management, Financial Management
  • 35. Student Events & Activities CenterWHY- Engage for a Better Self & a Better WorldWhat- Advisor, student, & student organizationdevelopment & support, CommunityCelebration, Education and LeadershipHow- Workshops, programs, on-linetutorials, resources, consultations, conferences, etc.
  • 36. Student Events & ActivitiesThe Student Events & Activities Program supports the development and hosting of programs through: Administering Event Registration Creating environments that are focused on care and risk reduction Facilitating Relationships Identifying Resources Providing opportunity for student programming to become visible to the broader OSU communityThe Student Events & Activities Center has numerous resources available to students. These include: • Professional Staff for advising • Student Staff for consultation and support • Student Organization Registration Process and Database • Beaver Tips for Event Planning • Event & Travel Reporting System • Cultural Meals Program Kitchen (self catering mechanism)We annually host:Beaver Community Fair, Student Organization Orientation & Retreats, Leadership Workshops, StudentOrganization Digest, etc. Student Events & Activities Center Memorial Union 103 541.71E.Vent (713-8368) Event.sli@oregonstate.edu
  • 37. Office of Risk ManagementRisk Management minimizes the risk exposures of OSU by providing risk consultingand risk services to the OSU community. Services include identifying sources ofloss, assessing the impact, recommending risk solutions/techniques, assisting withimplementation and monitoring the solution/technique for its effectiveness.The Office of Risk Management has numerous resources available to students. Theseinclude: • Professional Staff for advising • Risk Assessment Tools • Insurance Information • Volunteer Forms • Liability Waiver Forms Property Services Bldg 644 SW 13th St. Corvallis, OR 97333 PHONE: 1-541-737-3102 Contact us with your comments, questions, and feedback Monday-Friday 8:00 a.m. - Noon &1:00 p.m. - 5:00 p.m.
  • 38. Auxiliaries and Activities Business CenterThe Auxiliaries & Activities Business Center (AABC) was created to help better servethe financial, accounting, human resources, and administrative needs of Oregon StateUniversity’s auxiliary and student fee-based units. This includes supporting financialmanagement for Sponsored Student Organizations.The AABC has numerous resources available to students. These include:• Professional Staff for advising• Funds in Trust Bank Accounts (no fee)• Access to support for contracting, purchasing, travel, etc• Access to request for tax deductible donations from the OSU Foundation• Access to Cash Box for merchandise and ticket sales AABC MU Finance Main Line: 541-737-7770 AABC MU Finance FAX: 541-737-3114 AABC MU Finance Snell Hall: 541-737-6353 AABC MU Finance Snell Hall Fax: 541-737-2723 AABC MU Finance Email: aabc.mu@oregonstate.edu Contact us with your comments, questions, and feedback
  • 39. ? But wait… There’s More! Financial Management, Memorial Union, Marketing,
  • 40. An online training moduleSponsoredStudent Organization:Faculty Advisor Guide Link to SSO Faculty Advisor Material Review & Acknowledgement SEAC, Robin Ryan, 2012

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