Designing Effective PowerPoint Presentations
Designing Effective PowerPoint Presentation Simple Consistent Clear Big Progressive Summary
Make It  Big
Make it Big (Text) <ul><ul><li>This is Arial 12 </li></ul></ul><ul><ul><li>This is Arial 18 </li></ul></ul><ul><ul><li>Thi...
Make it Big (Text) <ul><ul><li>This is Arial 12 </li></ul></ul><ul><ul><li>This is Arial 18 </li></ul></ul><ul><ul><li>Thi...
Make It Big (How to Estimate) <ul><ul><li>Look at it from 2 meters away </li></ul></ul>2 m
Keep It Simple
Keep It Simple (Text) <ul><ul><li>T o o  m a n y   c o l o u r s </li></ul></ul><ul><ul><li>Too  Many  Fonts  and   Styles...
Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices,...
Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) ...
Falling Leaves Too detailed !
Falling Leaves Much Simpler
Keep It Simple (Picture) <ul><ul><li>Art work may distract your audience </li></ul></ul><ul><ul><li>Artistry does not subs...
Keep It Simple (Sound) <ul><ul><li>Sound effects may distract too </li></ul></ul><ul><ul><li>Use sound only when necessary...
Keep It Simple (Transition) <ul><ul><li>This transition is annoying, not enhancing </li></ul></ul><ul><ul><li>&quot;Appear...
Keep It Simple (Animation) 2 m Too distracting !
Keep It Simple (Animation) 2 m Simple & to the point
Make It Clear
Make It Clear (Capitalisation) <ul><ul><li>ALL CAPITAL LETTERS ARE DIFFICULT TO READ </li></ul></ul><ul><ul><li>Upper and ...
Sanserif  Z Make It Clear (Fonts) Serif  Z Confusing clear
<ul><ul><li>Serif fonts are difficult to read on screen </li></ul></ul><ul><ul><li>Sanserif fonts are clearer </li></ul></...
Make It Clear (Numbers) Use numbers for lists  with  sequence For example: How to put an elephant into a fridge? 1. Open t...
Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put...
Make It Clear (Bullets) <ul><li>Use bullets to show a list  without </li></ul><ul><ul><li>Priority </li></ul></ul><ul><ul>...
Make It Clear (Colours) <ul><ul><li>Use contrasting colours  </li></ul></ul><ul><ul><li>Light on dark vs dark on light </l...
Make It Clear (Contrast) <ul><ul><li>Use contrasting colours </li></ul></ul><ul><ul><li>Light on dark vs dark on light </l...
Make It Clear (Contrast) <ul><ul><li>Use contrasting colours   </li></ul></ul><ul><ul><li>Light on dark vs dark on light <...
Make It Clear (Contrast) <ul><ul><li>Use contrasting colours   </li></ul></ul><ul><ul><li>Light on dark vs dark on light <...
Make It Clear (Complement) <ul><ul><li>Use contrasting colours </li></ul></ul><ul><ul><li>Light on dark vs dark on light  ...
Make It Clear (Complement) <ul><ul><li>Use contrasting colours </li></ul></ul><ul><ul><li>Light on dark vs dark on light  ...
Make It Clear (Size) <ul><ul><li>Size implies importance </li></ul></ul>
Make It Clear (Size) <ul><ul><li>Size implies importance </li></ul></ul>
Make It Clear (Focal Points) <ul><ul><li>Focal points direct attention </li></ul></ul>
Make It Clear (Focal Points) <ul><ul><li>Focal points direct attention </li></ul></ul>
Be Progressive
Methodology 12/29/2010 Study of solar water heater Exergy Audit Modification in Experimental setup Result Analysis Recomme...
Be Consistent
Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul...
Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul...
Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul...
Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply  importance </li></u...
Be Consistent <ul><ul><li>Differences draw  attention </li></ul></ul><ul><ul><li>Differences may imply  importance </li></...
Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul...
Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply  importance </li></u...
In Summary <ul><ul><li>Big </li></ul></ul><ul><ul><li>Simple </li></ul></ul><ul><ul><li>Clear </li></ul></ul><ul><ul><li>P...
What should be the contents of a good presentation? Suppose the topic of your presentation is “Material Safety Data Sheet ...
First Slide <ul><ul><li>Should be the Title Slide e.g. </li></ul></ul><ul><ul><li>Material Safety Data Sheet (MSDS) </li><...
Second Slide <ul><ul><li>Should be of Contents or Introduction or Synopsis of your presentation e.g. </li></ul></ul><ul><u...
Third Slide onwards… <ul><ul><li>Explain the contents of your presentation one by one </li></ul></ul><ul><ul><li>Use at le...
Third Last Slide <ul><ul><li>Conclude your presentation </li></ul></ul><ul><ul><li>Have a definite ending  </li></ul></ul>...
Second Last Slide <ul><ul><li>References  </li></ul></ul><ul><ul><li>(Include book names, websites, pdf files etc.  </li><...
Last Slide <ul><ul><li>Thank You </li></ul></ul>
Some Final Words <ul><ul><li>Communication is the key </li></ul></ul><ul><ul><li>Text to support the communication </li></...
Lab Activity <ul><ul><li>Make a power point presentation on  </li></ul></ul>
[email_address] 01/26/12
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Designing Effective Power Point Presentation

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Designing Effective Power Point Presentation

  1. 1. Designing Effective PowerPoint Presentations
  2. 2. Designing Effective PowerPoint Presentation Simple Consistent Clear Big Progressive Summary
  3. 3. Make It Big
  4. 4. Make it Big (Text) <ul><ul><li>This is Arial 12 </li></ul></ul><ul><ul><li>This is Arial 18 </li></ul></ul><ul><ul><li>This is Arial 24 </li></ul></ul><ul><ul><li>This is Arial 28 </li></ul></ul><ul><ul><li>This is Arial 32 </li></ul></ul><ul><ul><li>This is Arial 36 </li></ul></ul><ul><ul><li>This is Arial 40 </li></ul></ul>
  5. 5. Make it Big (Text) <ul><ul><li>This is Arial 12 </li></ul></ul><ul><ul><li>This is Arial 18 </li></ul></ul><ul><ul><li>This is Arial 24 </li></ul></ul><ul><ul><li>This is Arial 28 </li></ul></ul><ul><ul><li>This is Arial 32 </li></ul></ul><ul><ul><li>This is Arial 36 </li></ul></ul><ul><ul><li>This is Arial 40 </li></ul></ul>Too Small
  6. 6. Make It Big (How to Estimate) <ul><ul><li>Look at it from 2 meters away </li></ul></ul>2 m
  7. 7. Keep It Simple
  8. 8. Keep It Simple (Text) <ul><ul><li>T o o m a n y c o l o u r s </li></ul></ul><ul><ul><li>Too Many Fonts and Styles </li></ul></ul><ul><ul><li>The 6 x 7 rule </li></ul></ul><ul><ul><ul><li>No more than 6 lines per slide </li></ul></ul></ul><ul><ul><ul><li>No more than 7 words per line </li></ul></ul></ul>
  9. 9. Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed !
  10. 10. Keep It Simple (Text) A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Instructional Technology: Much Simpler
  11. 11. Falling Leaves Too detailed !
  12. 12. Falling Leaves Much Simpler
  13. 13. Keep It Simple (Picture) <ul><ul><li>Art work may distract your audience </li></ul></ul><ul><ul><li>Artistry does not substitute for content </li></ul></ul>
  14. 14. Keep It Simple (Sound) <ul><ul><li>Sound effects may distract too </li></ul></ul><ul><ul><li>Use sound only when necessary </li></ul></ul>
  15. 15. Keep It Simple (Transition) <ul><ul><li>This transition is annoying, not enhancing </li></ul></ul><ul><ul><li>&quot;Appear&quot; and &quot;Disappear&quot; are better </li></ul></ul>
  16. 16. Keep It Simple (Animation) 2 m Too distracting !
  17. 17. Keep It Simple (Animation) 2 m Simple & to the point
  18. 18. Make It Clear
  19. 19. Make It Clear (Capitalisation) <ul><ul><li>ALL CAPITAL LETTERS ARE DIFFICULT TO READ </li></ul></ul><ul><ul><li>Upper and lower case letters are easier </li></ul></ul>
  20. 20. Sanserif Z Make It Clear (Fonts) Serif Z Confusing clear
  21. 21. <ul><ul><li>Serif fonts are difficult to read on screen </li></ul></ul><ul><ul><li>Sanserif fonts are clearer </li></ul></ul><ul><ul><li>Italics are difficult to read on screen </li></ul></ul><ul><ul><li>Normal or bold fonts are clearer </li></ul></ul><ul><ul><li>Underlines may signify hyperlinks </li></ul></ul><ul><ul><li>Instead, use colours to emphasise </li></ul></ul>Make It Clear (Fonts)
  22. 22. Make It Clear (Numbers) Use numbers for lists with sequence For example: How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door
  23. 23. Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door
  24. 24. Make It Clear (Bullets) <ul><li>Use bullets to show a list without </li></ul><ul><ul><li>Priority </li></ul></ul><ul><ul><li>Sequence </li></ul></ul><ul><ul><li>Hierarchy, ….. </li></ul></ul>
  25. 25. Make It Clear (Colours) <ul><ul><li>Use contrasting colours </li></ul></ul><ul><ul><li>Light on dark vs dark on light </li></ul></ul><ul><ul><li>Use complementary colours </li></ul></ul>
  26. 26. Make It Clear (Contrast) <ul><ul><li>Use contrasting colours </li></ul></ul><ul><ul><li>Light on dark vs dark on light </li></ul></ul><ul><ul><li>Use complementary colours </li></ul></ul>low contrast high contrast
  27. 27. Make It Clear (Contrast) <ul><ul><li>Use contrasting colours </li></ul></ul><ul><ul><li>Light on dark vs dark on light </li></ul></ul><ul><ul><li>Use complementary colours </li></ul></ul>This is light on dark
  28. 28. Make It Clear (Contrast) <ul><ul><li>Use contrasting colours </li></ul></ul><ul><ul><li>Light on dark vs dark on light </li></ul></ul><ul><ul><li>Use complementary colours </li></ul></ul>This is dark on light
  29. 29. Make It Clear (Complement) <ul><ul><li>Use contrasting colours </li></ul></ul><ul><ul><li>Light on dark vs dark on light </li></ul></ul><ul><ul><li>Use complementary colours </li></ul></ul>These colours do not complement
  30. 30. Make It Clear (Complement) <ul><ul><li>Use contrasting colours </li></ul></ul><ul><ul><li>Light on dark vs dark on light </li></ul></ul><ul><ul><li>Use complementary colours </li></ul></ul>These colours complement
  31. 31. Make It Clear (Size) <ul><ul><li>Size implies importance </li></ul></ul>
  32. 32. Make It Clear (Size) <ul><ul><li>Size implies importance </li></ul></ul>
  33. 33. Make It Clear (Focal Points) <ul><ul><li>Focal points direct attention </li></ul></ul>
  34. 34. Make It Clear (Focal Points) <ul><ul><li>Focal points direct attention </li></ul></ul>
  35. 35. Be Progressive
  36. 36. Methodology 12/29/2010 Study of solar water heater Exergy Audit Modification in Experimental setup Result Analysis Recommendations for Process Improvement Energy Intensification Reduce Losses Comparison Identification of Parameters
  37. 37. Be Consistent
  38. 38. Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul></ul><ul><ul><li>Use surprises to attract not distract </li></ul></ul>
  39. 39. Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul></ul><ul><ul><li>Use surprises to attract not distract </li></ul></ul>This tick draws attention
  40. 40. Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul></ul><ul><ul><li>Use surprises to attract not distract </li></ul></ul>These differences distract!
  41. 41. Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul></ul><ul><ul><li>Use surprises to attract not distract </li></ul></ul>This implies importance
  42. 42. Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul></ul><ul><ul><li>Use surprises to attract not distract </li></ul></ul>Confusing differences!
  43. 43. Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul></ul><ul><ul><li>Use surprises to attract not distract </li></ul></ul>This surprise attracts
  44. 44. Be Consistent <ul><ul><li>Differences draw attention </li></ul></ul><ul><ul><li>Differences may imply importance </li></ul></ul><ul><ul><li>Use surprises to attract not distract </li></ul></ul>These distract!
  45. 45. In Summary <ul><ul><li>Big </li></ul></ul><ul><ul><li>Simple </li></ul></ul><ul><ul><li>Clear </li></ul></ul><ul><ul><li>Progressive </li></ul></ul><ul><ul><li>Consistent </li></ul></ul>
  46. 46. What should be the contents of a good presentation? Suppose the topic of your presentation is “Material Safety Data Sheet (MSDS)”
  47. 47. First Slide <ul><ul><li>Should be the Title Slide e.g. </li></ul></ul><ul><ul><li>Material Safety Data Sheet (MSDS) </li></ul></ul><ul><ul><li>Your name & Roll no. </li></ul></ul><ul><ul><li>(including topic of your presentation and your name. You may include your roll no., your teacher’s name, date, name of your department, university etc.) </li></ul></ul>
  48. 48. Second Slide <ul><ul><li>Should be of Contents or Introduction or Synopsis of your presentation e.g. </li></ul></ul><ul><ul><li>What is MSDS? </li></ul></ul><ul><ul><li>Why we use MSDS? </li></ul></ul><ul><ul><li>Parts of MSDS </li></ul></ul><ul><ul><li>Types of MSDS </li></ul></ul><ul><ul><li>How MSDS are prepared? </li></ul></ul><ul><ul><li>Summary </li></ul></ul><ul><ul><li>(Write contents as a bulleted list) </li></ul></ul>
  49. 49. Third Slide onwards… <ul><ul><li>Explain the contents of your presentation one by one </li></ul></ul><ul><ul><li>Use at least one slide for one content </li></ul></ul><ul><ul><li>Use pictures/images and animations where necessary </li></ul></ul><ul><ul><li>Avoid too much theory </li></ul></ul><ul><ul><li>Insert smart arts and charts to explain the relationship between things </li></ul></ul>
  50. 50. Third Last Slide <ul><ul><li>Conclude your presentation </li></ul></ul><ul><ul><li>Have a definite ending </li></ul></ul><ul><ul><li>Summarize your whole presentation </li></ul></ul>
  51. 51. Second Last Slide <ul><ul><li>References </li></ul></ul><ul><ul><li>(Include book names, websites, pdf files etc. </li></ul></ul><ul><ul><li>Instead of writing website address, write the whole URL e.g. http://www.engineeringtoolbox.com/air-compressor-types-d_441.html </li></ul></ul><ul><ul><li>Instead of writing book name, write in general format e.g. Gulshan, S., Ramzan, N., “Production of Hydrogen by Coal Gasification”, LAP Lambert Academic Publishing Germany ) </li></ul></ul>
  52. 52. Last Slide <ul><ul><li>Thank You </li></ul></ul>
  53. 53. Some Final Words <ul><ul><li>Communication is the key </li></ul></ul><ul><ul><li>Text to support the communication </li></ul></ul><ul><ul><li>Pictures to simplify complex concepts </li></ul></ul><ul><ul><li>Animations for complex relationships </li></ul></ul><ul><ul><li>Visuals to support, not to distract </li></ul></ul><ul><ul><li>Sounds only when absolutely necessary </li></ul></ul>
  54. 54. Lab Activity <ul><ul><li>Make a power point presentation on </li></ul></ul>
  55. 55. [email_address] 01/26/12
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