A The Zero Sum Sales Receipt
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A The Zero Sum Sales Receipt



Learn how to handle Sales Receipts from QuickBooks expert Debra Kilsheimer

Learn how to handle Sales Receipts from QuickBooks expert Debra Kilsheimer



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A The Zero Sum Sales Receipt A The Zero Sum Sales Receipt Presentation Transcript

  • The Zero Sum Sales Receipt Taking Minimum Time for Maximum Results
  • Today’s Agenda
    • Why
      • Easily see errors every day.
      • Comparisons of Sales Items
      • Makes reconciling your Bank Account painless
    • How
      • To Create a ZSR and Memorize it.
      • Input the everyday information
      • Sales Tax
      • Show me the Money! 
    • Questions
    • Who
      • Is Debbie?
      • Is a Good Fit for the Zero Sum Sales Receipt (And who isn’t!)
    • What
      • What is it??
      • What’s on it?
      • What happens Behind the Scenes?
    • Where
      • Does the Information go in your QB File?
      • Is the information found?
  • Biography
    • Partner Behind the Scenes Financial Services
    • Advanced Certified QB ProAdvisor
    • QB Certified Since 2005
    • QB Enterprise Certified
    • Masters Degree in Computer Info Systems
    • And for fun, plays the violin!
    Debbie Kilsheimer
  • Who is a Good Fit?
    • Any Business that want to capture the Daily Sales Activity.
    • Some of my clients using this technique:
      • Specialty Wine and Cheese Shop
      • Union
      • Veterinary Hospital
      • Hair Salon
      • Restaurants
      • Decorative Concrete Supply Company
  • Who is a NOT a Good Fit?
    • Any Business that tracks Sales by Individual Customer.
    • Some of my clients that do NOT use this technique:
      • My own Accounting Firm
      • Piano Retailer
      • Car Dealership
      • Architect
      • Construction
      • Homeowner’s Association
      • Non-Profit Agency
  • What exactly is a ZSR?
    • The “INS”
      • Sales of your Items
      • Sales Tax Collected
      • Payments on Accounts
      • Gift Certificates Sold
    • The “OUTS”
      • Cash/Checks
      • MasterCard/VISA/Debits
      • Discover
      • AMEX
      • Gift Certificates Redeemed
      • Cash Over/Short
      • Register “Payouts”
    The TOTAL of your “INS” less your “OUTS” will ALWAYS be ZERO!
  • Let’s Look at a few Examples
    • The Vin Yard
    • The Local 295
    • Safe Haven Veterinary Hospital
    • DJ’s Deck
  • To begin…
    • Determine what you sell each day.
      • Create an Item for each.
      • Create and Item for Sales Tax
    • Figure out how the money gets to you bank.
      • Create a Payment for each payment type
  • Item List
  • The Process
    • Take your daily print out from your POS system.
    • Create your Zero Sum Sales Receipt duplicating the items as they appear on the POS report.
    • Memorize it.
    • Every day, just pull up the Memorized Sales Receipt and type in the figures.
    • Make your Deposits.
    • Reconcile your Bank every day, every week or every month!
  • The Vin Yard
    • The POS Print Out.
      • Daily Sales
      • Money Received
  • Let’s See it in Action
  • The Bank
  • Key Points
    • To CREATE your ZSR
      • Determine Your Item List
      • Track how you get paid
      • Duplicate your POS Daily Summary
      • Memorize it.
    • To USE it every day.
      • Open you Memorized Transaction List
      • Type your figures from your POS Report
      • Make your Deposits
      • Reconcile your Bank.
    I can do this!!
  • Sales Tax
    • Sales Tax is NOT tracked using QuickBooks Sales Tax Feature. You can turn in OFF in your Preferences.
    • Sales Tax is an Item in the Sales Receipt pointing to a Current Liability type on your Chart of Accounts.
    • Run a Sales by Item Report every month and “Do the Math” to fill out your Sales Tax Return every month
    • Create and Pay a Bill for your Sales Tax monthly.
    Actual Return
  • Questions
  • Thank you! [email_address] 386-852-5755 Cell Phone