Kanban Lean Approach To Jit Training John Stevenson

Kanban: a lean approach to JIT training  LeanAgileMachine.com

Goals  Define the problems faced when training  Cover the basic of Kanban  Discuss the design choices for my Kanban  The layout & rules of my kanban  Explain how cards are written to add greater value  Suggest how tasks are broken down  Discuss time boxing with Pomodoro  Not bore people to death

What is the problem with Training  Never have enought time to learn  Always more to learn  Something urgent comes up  New opportunities arise  Friends dragging you to the pub  Work to do, bills to pay, kids to feed...  Window of opportunity for training is limited

Cant you just pull your finger out!  Too many things on todo list never get done  Busy all week but dont remember what I learnt  Working harder and longer not cutting it  Battling my monsters from the id:  overactive interest and imagination  Internet addiction  Attention deficit dissorder  Need to cycle 200km a day

So training is a problem  What techniques coulld I used to help?  Muddle along and hope for the best  Go on lots of training courses  Attend lots of evening talks  2 techniques used to manage activities  Kanban  Pomedero – Time boxing

What is Kanban ?  A way to manage dependant events  Make your work visible  Limit your work in progress  Avoiding multitasking – its inefficient  Pull system  only work on a task once previous task is complete  Help work to flow  continuously and predictably deliver value

A basic approach

Manufacturing design

Supply chain design

Simple design

Software development design

Software projects design

Kanban design for study

Why try Kanban for training  To lean more about Kanban  To focus my training so I learn more  Study one thing at a time  Make sure I have learnt something goals  It seemed like a good idea at the time  Kanban is cool

How did I build my Kanban  Started simple with: Plan – Do – Done  Used scrap of paper for initial design  Built a simple board and started using it  Evolved into Plan – Do – Check – Act  Evaluated deficits in board and enhanced  Used online Kanban  So I dont need to cary a large whiteboard around  Blogged what I had done to get feedback

Starting from scratch

Created basic lanes

Plan – Doing – Done

Started adding task cards

First card on the board, cool

Is something ready to study?  Identify completed work between seperate board lanes  Spilt the study board lane into two  First new lane is the waiting state  Second lane is the study activity

Edit the board design

Split the study lane

Tasks are progressing smoothly

Several minutes later After adding a few tasks to the board....

Oh dear, my monsters are back

So What is missing ?  I have a Kanban board  I am breaking my tasks down into relatively small chunks  But I still have far too much to do...

Lets apply the WIP !!!  To sudy effectively I need to focus  To focus I need to work on 1 thing at once  To work on 1 thing at once I need: Work In Progress Limits

Refactor the tasks on Kanban

Add WIP Limits to Kanban

WIP Limits now applied

How do I know if I've learnt?  Need a Check step after study  Encourages continuous improvement  A lean principle  Lets create a new lane on the board as a review stage

Add a Check Lane with WIP

Move tasks into new lane

Have a board, what next?  Defined task cards in more detail  Limited by the tool I'm using though  Pomodoro technique for time boxing tasks  Value stream mapping?  Considered overkill for simple set of events

Defining the task card  Set goal of task  Identify measure to check if goal reached  eg. Can write a Kata in Scala  eg. Can design a Kanban board using VSM  eg. Write a summary of the book on blog, stating why it is a valuable read  Identify resources to assist training  Identify scope of training  refactor task into multiple cards if too big

Why Pomodoro  Limited time helps concentration  starting this presentation this morning focused me  Easier to set and measure goals for a time boxed activity  Helps break down tasks into managable chuncks

Pomodero – Timeboxing tasks  Useful tool to focus mind on a goal  Helps stick to WIP limits and Idea of flow  Tasks have varying time limits during flow dependant on size of task  Review: 5 – 15 minutes  Study: 30 minutes – half a day  Evaluate: 15 minutes – 1 hour  Blogging: continuous activity

Other learning techniques  For programming languages  Kata  Dojo's  TDD / BDD  Speed reading  Attending / Giving SkillsMatter talks & courses  Blogging and Tweeting  leanagilemachine.com  @JR0cket

Summary  I found Kanban increased my training effectiveness  I learnt alot about Kanban  I got feedback on my techniques by blogging  I got lots of feedback from this talk (hopefully)  Its time for the pub if you dont have any questions ?

Resources  LeanAgileMachine.com  JR0cket.com  SkillsMatter.com  Kanban101.com  LimitedWIPSociety.org  The Goal – Eliyahu M. Goldratt  Theory of Constraints – Eliyahu M. Goldratt

PUB  Slaughtered Lamb  Cross over road in front of Skills Matter  Take second right alley  Walk until you see pub in front of you  Walk to bar and buy several drinks – if you ask me a good question I may buy you a drink or two  Wake up at 3 in the morning on a park bench...

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Kanban Lean Approach To Jit Training John Stevenson

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Kanban Lean Approach To Jit Training John Stevenson Presentation Transcript