Apply for Healthy Workplace Initiatives Program Funding: Fall 2010


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Apply for Healthy Workplace Initiatives Program Funding: Fall 2010

  1. 1. Apply for Healthy Workplace Initiatives Program Funding Tips and Hints for Developing a Successful Application Suzanne Jolly, M. Ed HSE Coordinator (Health Promotion Programs) Health, Safety and Environment
  2. 2. Health Promotion <ul><li>“ Health promotion is the process of enabling people to increase control over, and to improve, their health.” </li></ul><ul><li>World Health Organization, 2009 </li></ul>
  3. 3. Why do we care about health/wellness at work? <ul><ul><li>Reduce absenteeism </li></ul></ul><ul><ul><li>Increase retention and recruitment </li></ul></ul><ul><ul><li>Increase productivity and work satisfaction </li></ul></ul><ul><ul><li>Increase communication and teamwork </li></ul></ul><ul><ul><li>Develop further safety and security in the workplace </li></ul></ul>
  4. 4. A Guide to Developing an Unsuccessful Health Initiative
  5. 5. Over lunch one day, two employees (who shall remain unnamed…)
  6. 6. They think they’ve come up with a great “social health” idea.
  7. 7. And a way to get funding for what they want!
  8. 8. What’s the Problem? <ul><li>They come up with something that they want, then find a way to fund it. </li></ul><ul><li>The best strategies are ones that assess workplace issues, identify a core problem that effects a large number of faculty/staff, explore a variety of ways to address that issue, consult their peers on the pros/cons of each, then develop an application (which can be their “action plan.”) </li></ul>
  9. 9. How to Prepare A Great Healthy Workplace Initiative <ul><li>Assess & Plan Usually Completed Prior to Application Submission </li></ul><ul><li>Implement </li></ul><ul><li>Evaluate </li></ul>
  10. 10. Good Prevention Strategies <ul><li>Strategies are on-going, not one time “inoculations” </li></ul><ul><li>Develop sustainability into the plan by: </li></ul><ul><ul><li>Involving a number of people in the planning process </li></ul></ul><ul><ul><li>Finding a variety of funding sources (individuals, departments, other organizations, in-kind, etc) </li></ul></ul>
  11. 11. A Successful Route to Developing a Health Initiative <ul><li>Assess: Identify an issue(s) in your workplace (survey or informally talk to your colleagues) </li></ul><ul><li>Assess: Research the root causes of such issue(s) </li></ul><ul><li>Plan: Research the various ways to intervene (early intervention, prevention and reactive initiatives) </li></ul><ul><li>Plan: Share the various ideas with colleagues, assess the pros and cons of each. </li></ul><ul><li>Implement: Work on your application </li></ul><ul><li>Evaluate: Develop a way to evaluate your initiative </li></ul>
  12. 12. Three Major Components of Health/Wellness Individual Environmental Organizational
  13. 13. A Closer Look at the Criteria <ul><li>Program Objectives </li></ul><ul><ul><li>What issue(s) do you want to address? </li></ul></ul><ul><ul><li>Be specific (and it should be health-related!). </li></ul></ul><ul><ul><li>Why does this matter to your department/unit? </li></ul></ul>
  14. 14. A Closer Look at the Criteria <ul><li>Rationale </li></ul><ul><ul><li>Why will this initiative be the best fit for you to address this issue? Explain why you have chosen this initiative. </li></ul></ul><ul><ul><li>How does this address long-term/chronic health issues? </li></ul></ul>
  15. 15. A Closer Look at the Criteria <ul><li>Methods and Feasibility </li></ul><ul><ul><li>Show how this initiative will be run, and how realistically it will work </li></ul></ul><ul><ul><li>Explain how you plan to implement it </li></ul></ul><ul><ul><li>Be detailed. Think about sharing responsibilities. Explain about the logistics. Show us that you have thought deeply about how to implement your plan. </li></ul></ul>
  16. 16. A Closer Look at the Criteria <ul><li>Budget and Budget Plan </li></ul><ul><ul><li>Give estimates for each item, with a grand total. </li></ul></ul><ul><ul><li>Outline when/how the funds will be spent. </li></ul></ul><ul><ul><li>Show us that you’re using funds wisely, and how other funding/support/resources are being used as well. </li></ul></ul>
  17. 17. A Closer Look at the Criteria <ul><li>Come up with ways that you will help us get the word out about HWIP </li></ul><ul><ul><li>Social Media </li></ul></ul><ul><ul><li>Newsletters (electronic or otherwise) </li></ul></ul><ul><ul><li>Multimedia (short video clips?) </li></ul></ul><ul><ul><li>Use the resources in your department, make it realistic! </li></ul></ul>
  18. 18. A Closer Look at the Criteria <ul><li>Evaluation </li></ul><ul><ul><li>How will you know your initiative is successful? </li></ul></ul><ul><ul><li>Use tools that are already developed, such as the Wellness Assessment that is on SunLife’s website (for those employees with benefits)- you can use it as a pre and post survey. </li></ul></ul>
  19. 19. Don’t Waste Your Time <ul><li>Funds will not be granted: </li></ul><ul><li>To fund operating expenses. </li></ul><ul><li>For activities not designed to benefit staff and faculty. </li></ul><ul><li>For renewal applications (unless it has been a year since you were funded). </li></ul><ul><li>To conduct research-oriented activities. </li></ul><ul><li>For building renovations. </li></ul>
  20. 20. Get Your Application On Top <ul><li>Ensure that your application shows that: </li></ul><ul><ul><li>It promotes the longevity/health of the UBC workforce. </li></ul></ul><ul><ul><li>It focuses on promoting healthy behaviors. </li></ul></ul><ul><ul><li>It benefits as many people as possible. </li></ul></ul><ul><ul><li>It is seen as having a long-term plan. </li></ul></ul><ul><ul><li>It would not be funded by another department/agency. </li></ul></ul><ul><ul><li>It uses UBC sites/resources/expertise. </li></ul></ul><ul><ul><li>Your initiative will develop collaboration with faculty and staff and multiple departments/units </li></ul></ul>
  21. 21. Writing Successful Applications <ul><li>Clear and concise (bulleted points, tables, not long lengthy paragraphs) </li></ul><ul><li>Be specific. </li></ul><ul><li>Research best practices and UBC resources. </li></ul><ul><li>Show what is going to be matched/provided/done without HWIP funding </li></ul><ul><li>Show us how your initiative will be a model for others and what you will give us to help us promote HWIP in the future </li></ul>
  22. 22. Questions to Ask Yourself <ul><li>How is this initiative preventing chronic disease or illness? </li></ul><ul><li>Does it merely focus on physical health? Is there a way to expand the program to look at other dimensions? </li></ul><ul><li>How could it be more inclusive of all abilities? </li></ul><ul><li>What other partners from UBC (or outside) could you include in the planning process? </li></ul><ul><li>Could this be a collaborative application? </li></ul>
  23. 23. What is A Multidisciplinary Committee? <ul><li>A group of like-minded applicants who have been invited to join a committee to collaboratively work towards a shared outcome, with shared funding. </li></ul><ul><li>Applications are determined worthy of multidisciplinary status if they share similar goals/program plans on similar topics. </li></ul>
  24. 24. Submitting Your Application <ul><li>Please submit only one application. </li></ul><ul><li>We prefer digital format, but you can submit it via hardcopy if necessary. </li></ul><ul><li>Please make sure to have your department/unit head sign it. </li></ul><ul><ul><li>If submitting a collaborative application, please have the signatures of the various departments/units involved. </li></ul></ul>
  25. 25. Thinking Strategically to Conserve Resources <ul><li>Create rituals </li></ul><ul><li>Share responsibility </li></ul><ul><li>Use existing programs </li></ul><ul><li>Develop flexibility </li></ul><ul><li>Collaborate with like-minded departments </li></ul><ul><li>Start with what is easy </li></ul><ul><li>Ask for help and for permission </li></ul><ul><li>Use peer to peer influence </li></ul>
  26. 26. Resources from Health Promotion Programs that You Can Tap Into <ul><li>Employee Family Assistance Program </li></ul><ul><li>Breastfeeding Friendly Spaces </li></ul><ul><li>Major Healthy UBC Programs </li></ul><ul><li>Lunch Time Healthy UBC Programs </li></ul><ul><li>Healthy UBC Network </li></ul><ul><li>Office Ergonomics Representative Program </li></ul><ul><li>Website </li></ul>
  27. 27. Thank you for helping us to create a Healthy UBC. Suzanne Jolly, M. Ed HSE Coordinator (Health Promotion Programs) Phone: 604-822-8762 Email: [email_address] Website: Twitter: