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Supporting researchers with DMPs



Presentation given to librarians at Loughborough University considering how they could support researchers to meet DMP requirements.

Presentation given to librarians at Loughborough University considering how they could support researchers to meet DMP requirements.



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  • The DCC has produced a How to guide on writing DMPs and developed a tool to help

Supporting researchers with DMPs Supporting researchers with DMPs Presentation Transcript

  • +Sarah JonesDigital Curation Centresarah.jones@glasgow.ac.ukTwitter: sjDCCData Management Plans
  • +What are DMPs?Why are they important?What do funders require?
  • +What is a Data Management Plan?A brief plan written at the start of a project to define: What data will be collected or created? How the data will be documented and described? Where the data will be stored? Who will be responsible for data security and backup? Which data will be shared and/or preserved? How the data will be shared and with whom?
  • +Why develop a DMP?DMPs are often submitted with grant applications, but areuseful whenever researchers are creating data.They can help researchers to: Make informed decisions to anticipate and avoid problems Avoid duplication, data loss and security breaches Develop procedures early on for consistency Ensure data are accurate, complete, reliable and secure Save time and effort to make their lives easier!
  • +Which funders require a DMP?www.dcc.ac.uk/resources/policy-and-legal/ overview-funders-data-policiesn.b. EPSRC does not require DMPs in grant applications but encourages them
  • +What do research funders want? A brief plan submitted in grant applications, and in the caseof NERC, a more detailed plan once funded 1-3 sides of A4 as attachment or a section in Je-S form Typically a prose statement covering suggested themes An outline of data management and sharing plans,justifying decisions and any limitations
  • +Five common themes / questions1. Description of data to be collected / created(i.e. content, type, format, volume...)2. Standards / methodologies for data collection & management3. Ethics and Intellectual Property(highlight any restrictions on data sharing e.g. embargoes, confidentiality)4. Plans for data sharing and access(i.e. how, when, to whom)5. Strategy for long-term preservation
  • +Guidance, tools & examples
  • +Follow guidance from funders e.g.MRC audio clip on what to include in planshttp://www.youtube.com/watch?v=ukVHHKp6sckWellcome Trust FAQhttp://www.wellcome.ac.uk/About-us/Policy/Spotlight-issues/Data-sharing/Guidance-for-researchers/index.htmESRC guidance for peer-reviewershttp://www.esrc.ac.uk/_images/Data-Management-Plan-Guidance-for-peer-reviewers_tcm8-15569.pdf
  • +A useful framework to get startedThink about whythe questions arebeing askedLook at examplesto get an idea ofwhat to includewww.icpsr.umich.edu/icpsrweb/content/datamanagement/dmp/framework.html
  • +Help from the DCChttps://dmponline.dcc.ac.ukwww.dcc.ac.uk/resources/how-guides/develop-data-plan
  • +How DMPonline worksCreate a planbased onrelevant funder/ institutionaltemplates......and thenanswer thequestionsusing theguidanceprovided
  • +Example plans Technical plan submitted to AHRC by Bristol Unihttp://data.bris.ac.uk/files/2013/02/data.bris-AHRC-Technical-Plan-v21.pdf Rural Economy & Land Use (RELU) programme exampleshttp://relu.data-archive.ac.uk/data-sharing/planning/examples UCSD example DMPs (20+ scientific plans for NSF)http://rci.ucsd.edu/dmp/examples.html My DMP – a satire (what not to write!)http://ivory.idyll.org/blog/data-management.html
  • +Data creation examples Raw data is stored either as Excel spreadsheet files or as MATLAB datafiles. In each case, column headers (for Excel) or README files (forMATLAB) provide a mechanism for understanding the data. A digital logof experimental details also provide a link to corresponding image filesas well as a brief description of experimental conditions, providingcontext for data collection. [1] The directory structure will be custom, not self-explanatory, and in noway documented or described. Students working with the data will beencouraged to make their own copies and modify them as they please,in order to ensure that no one can ever figure out what the actual realraw data is. [2][1] Engineering DMP Example by Sameer Shah from UCSD[2] My DMP – a satire, by C. Titus Brown
  • +Storage and backup examples Bristol’s Research Data Storage Facility (RDSF) will be used to store thedata during the project. Recordings made in the field will be copied tothe RDSF via a secure web connection, by the PI, as soon as possible,but some delays are expected due to Sri Lankan facilities. Therefore anexternal, portable hard drive (and an identical copy, for redundancypurpose) will be used for backup in the field. [1] I will store all data on at least one, and possibly up to 50, hard drives inmy lab. Backups will rarely, if ever, be done. [2][1] Example AHRC Technical Plan, University of Bristol[2] My DMP – a satire, by C. Titus Brown
  • +Data sharing examples Access to these materials are available either free or at low costs when thoseinterested in the materials sign a Memorandum of Understanding stating; 1)they are a non-profit or research organization 2) they will not use thematerials in paid consultancy nor charge others for use of the materials 3)they will reference the materials in any publications or presentations 4) theywill not change the materials without our permission. [1] When required to make the data available by my program manager, mycollaborators, and ultimately by law, I will grudgingly do so by placing the rawdata on an FTP site, named with UUIDs like 4e283d36-61c4-11df-9a26-edddf420622d. I will under no circumstances make any attempt to provideanalysis source code, documentation for formats, or any metadata with theraw data. [2][1] Engineering DMP Example by John Fontanesi from UCSD[2] My DMP – a satire, by C. Titus Brown
  • +Restrictions on sharing The data will be deposited with [repository] but not disseminated forone year to give the investigators time to publish their findings. [1] Any design notes on the data analysis are in our private e-mail, and wewill fight to the death - up to and including ignoring FOI requests - toprevent you from obtaining them. [2][1] ICPSR Framework for Creating a Data Management Plan[2] My DMP – a satire, by C. Titus Brown
  • +Supporting researchers towrite DMPs
  • +Basic guidance and supportMost university policies include a requirement for DMPsso you need to explain what to cover in plans via: Templates listing themes/questions to cover Custom guidance by uni or discipline Example answers or boilerplate text Links to local contacts and support A library of successful DMPs to reuse
  • +More in-depth supportOnline toolsTraining coursesConsultancy services
  • +You can customise DMPonlineSelect desiredquestionsAdd your logo, colours, URL…Profile local supportwww.dcc.ac.uk/blog/tailoring-dmp-online-for-your-institution
  • +Embed flags / alerts in grant systemwww2.le.ac.uk/offices/itservices/about/news/old-news/2010/July/lucre-08-07-10
  • +Tips to share on writing DMPsKeep it simple, short and specificSeek advice - consult and collaborateBase plans on available skills and supportMake sure implementation is feasibleJustify any resources or restrictions neededhttp://www.youtube.com/watch?v=7OJtiA53-Fk
  • +Thanks – any questions?DCC guidance, tools and case studies:www.dcc.ac.uk/resourcesFollow us on twitter:@digitalcuration and #ukdcc