Research data management at the DCC

Research data management at the Digital Curation Centre Statistics New Zealand, ANDS & Monash University March-April 2012 Martin Donnelly & Sarah Jones

Running order1. About the DCC2. The UK scene3. Key trends/topics for deeper discussion i. Data Management Planning ii. Roadmaps and Policies iii. DCC support for institutional RDM iv. JISC Managing Research Data programmes4. Q&A

Digital Curation Centre ( )- Founded in 2004- Three partners: Universities of Edinburgh (lead), Glasgow and Bath- Main funder is JISC, with shorter-term funding from various other sources “Helping to build capacity, capability and skills in data management and curation across the UK’s higher education research community.” - DCC Phase 3 Business Plan

What do we do?• Offer guidance – helpdesk, briefing papers, how-to guides• Run training & events – DC101, roadshow, RDMF, IDCC• Develop tools – CARDIO, DAF, DRAMBORA, DMP Online• Support the JISC – esp. via the Managing Research Data programmes

Support offered by the DCC InstitutionalAssess data cataloguesNeeds Workflow assessment Pilot RDM tools DAF & CARDIO Develop DCC support assessments Guidance and support team training and services RDM policy Advocacy with senior development management Customised Data Make the case Management Plans

UK Research Data ManagementThree key trends:- Economic factors- Increased openness and sharing- Increasing requirements (and scrutiny)

Economic factorsOpen access to government data (ideological, UKgovernment driven: private sector should be able tobenefit from public resources)

Government pressure on RCs…6.9 The Research Councils expect the researchers they fund to deposit publishedarticles or conference proceedings in an open access repository at or around thetime of publication. But this practice is unevenly enforced. Therefore, as animmediate step, we have asked the Research Councils to ensure the researchersthey fund fulfil the current requirements. Additionally, the Research Councilshave now agreed to invest £2 million in the development, by 2013, of a UK‘Gateway to Research’. In the first instance this will allow ready access toResearch Council funded research information and related data but it will bedesigned so that it can also include research funded by others in due course. TheResearch Councils will work with their partners and users to ensure information ispresented in a readily reusable form, using common formats and open standards.http://www.bis.gov.uk/assets/biscore/innovation/docs/i/11-1387-innovation-and-research-strategy-for-growth.pdf

Institutional and funder perspectives- Research today is technology enabled and data intensive- Data as long-term asset; identify and preserve- The fragility and cost of digital data; curate to reuse and preserve- Data sharing: research pooling, cross-disciplinary and global partnering, new research from old, the wealth of knowledge- The cost of technology and human infrastructures- Pressure to show return on public investment of £3.5bn- Compliance with legislation and funder policies- The data deluge: volume and complexity, not just in HEIs- Financial and human consequences from lost data- The cost of administering unmanaged datasets

Increased openness and sharing “For science to effectively function, and for society to reap the full benefits from scientific endeavours, it is crucial that science data be made open”Surfing the TsunamiScience, 11 February 2011

Increasing policy req’ts & scrutiny

PolicyRCUK Policy and Code of Conduct on the GovernanceofEPSRCResearchall those institutions it October 2011) Good expects Conduct, 2008 (updated fundsUNACCEPTABLEroadmap that aligns theirmismanagement orto develop a RESEARCH CONDUCT includes policies andinadequate preservation of data and/or primary materials,st May 2012;processes with EPSRC’s expectations by 1 including failureto:to be fully compliantrecords these expectations by 1st May keep clear and accurate with of the research procedures followed and the2015. obtained, including interim results; resultsCompliance securely inmonitored andform; hold records will be paper or electronic non-complianceinvestigated. primary data and research evidence accessible to others for make relevantFailure to share research data could result datathe normally reasonable periods after the completion of the research: in should be preserved and accessible for 10 yrs (in some cases 20 yrs or longer);imposition of sanctions. research funder’s data policy and all relevant manage data according to the legislation; wherever possible, deposit data permanently within a national collection.Responsibility for proper management and preservation of data and primarymaterials is shared between the researcher and the research organisation.

i. Data Management Planning

DMP-related resources– “Dealing with Data” (Lyon, 2008)– Analysis of Funder Policies (Jones, 2009)– Checklist for a Data Management Plan (Donnelly and Jones, 2009)– DMP Online (Donnelly, Richardson and Pattenden-Fail, 2010-2012)– “How to Develop a Data Management and Sharing Plan” (Jones, 2011) Edinburgh: Digital Curation Centre– “Data Management Plans and Planning” (Donnelly, 2012) in Pryor (ed.) Managing Research Data, London: FacetLinks to all DCC resources via http://www.dcc.ac.uk/resources/data-management-plans

ii. DMP Online: features• Helps users meet requirements from multiple ‘masters’ (funders, publishers, institutions…)• Provides tailored guidance at point of need• Acts as a communication mechanism between different stakeholder groups• Collateral benefit: raises awareness of RDM issues and may be suitable as a training tool (new JISC projects exploring this)

DMP Online v3.0New features in v3.0 (March 2012)… - Overlaying multiple templates for ‘hybrid’ DMPs - Template phases (e.g. pre- / during / post-project) - Granular read / write / share permissions - Customised institutional versions - API for systems interoperability - Shibboleth authentication - Multilingual support - Boilerplate text

ii. Policies and roadmaps “EPSRC expects all those it funds to have developed a clear roadmap to align their policies and processes with EPSRC’s expectations by 1st May 2012, and to be fully compliant with these expectations by 1st May 2015.”www.epsrc.ac.uk/about/standards/researchdata/Pages/default.aspx

Growing list of uni RDM policieswww.dcc.ac.uk/resources/policy-and-legal/institutional-data-policies

The UK base modelwww.ed.ac.uk/is/research-data-policy

iii. DCC support for institutional RDMThree main strands:• Data management roadshows• Institutional Engagements• New guidance / case studies

Data Management roadshows to allow every institution in the UK to prepare for effective research data management, and understand more about how the DCC can help “The roadshow as a whole will feed into the implementation plan we are developing following the passing of our RDM policy” “I was looking for a foundation in the issues for a librarian. Spot on!”www.dcc.ac.uk/events/data-management-roadshows

Exercises at the roadshow Assessing strengths & Making the case for RDM weaknesses with CARDIO http://tiny.cc/pb0qcw http://cardio.dcc.ac.uk/quiz Supporting Data Developing a roadmap Management Planning http://tiny.cc/roadmap-slideswww.dcc.ac.uk/webfm_send/770

Institutional EngagementsWith funding from HEFCE we’re:• Working intensively with 18 HEIs to increase RDM capability – 60 days of effort per HEI drawn from a mix of DCC staff – Deploy DCC & external tools, approaches & best practice• Support varies based on what each institution wants/needs• Lessons & examples will be shared with the community www.dcc.ac.uk/community/institutional-engagements

Support offered by the DCC InstitutionalAssess data cataloguesNeeds Workflow assessment Pilot RDM tools DAF & CARDIO Develop DCC support assessments Guidance and support team training and services RDM policy Advocacy with senior development management Customised Data Make the case Management Plans

Some current IE activitiesAssessing needs Piloting tools e.g. DataFlow RDM roadmaps Policy Policydevelopment implementation

How to develop RDM services Why develop services? Roles and responsibilitiesIn development! Process of service development The components / building blocks • Policy • Data Management Planning • Storage • Data registry..... Examples and Getting started case studies to develop into toolkit

iv. JISC MRD programmes• MRD 01: October 2009 – July 2011 – £4.3 million investment – www.jisc.ac.uk/whatwedo/programmes/mrd.aspx• MRD 02 – October 2011 – July 2013 – £4.6 million investment – www.jisc.ac.uk/whatwedo/programmes/di_researchmana gement/managingresearchdata.aspxProgramme Manager: Simon Hodson s.hodson@jisc.ac.uk

MRD strands• Research Data Management Infrastructure (RDMI) Projects – 18 month institutional projects to pilot (& embed) RDM systems and support services• Data Management Planning Projects – Funder collaborations, 6 month disciplinary projects & 12 month DMP Online pilots• Research Data Management Training Materials Projects – Disciplinary courses and professional training for librarians & support staff• Citing, linking, integrating & publishing data – 12 month projects on data publication, citation, DRYAD-UK pilot, journal policies etc• Support and Tools Projects – costs & benefits, skills development, CARDIO tool

JISC UMF Shared Services & Cloud http://www.jisc.ac.uk/whatwedo/programmes/umf.aspx Various strands, including: • DCC institutional engagement programme • Four tools to be piloted as shared services Smart Research Framework LabTrove, Blog3, and LabBroker services as a shared virtual infrastructure www.mylabnotebook.ac.uk BRISSkit Managing sensitive patient data between hospital & university infrastructure Sheer curation: ease transition Database as a Service http://tiny.cc/BRISSkit DataStage  DataBankhttp://vidaas.oucs.ox.ac.uk www.dataflow.ox.ac.uk

Key JISC projects to check out1. DataFlow (tool)2. Research Data MANTRA (online training)3. Sudamih / Incremental (guidance)4. DMTPsych (customisation of DMP Online)5. ADMIRe (institutional approach – Uni of Nottingham)

DataFlow• an integrated set of tools to manage data within projects and then easily transfer to repositories• research groups run own instance of DataStage & institutions deploy DataBank• make it easy to preserve and publish valuable data• DOIs assigned to gain academic credit• Currently recruiting users for testing! www.dataflow.ox.ac.uk

Research Data MANTRA• Online RDM course from University of Edinburgh• Includes quizzes, videos, case studies...• Available for reuse CC-BY http://datalib.edina.ac.uk/mantra

Sudamih / Incremental www.lib.cam.ac.uk/preservation/ incremental/index.htmlwww.admin.ox.ac.uk/rdm

DMTPsych• PowerPoint slides to be used in taught research methods courses• Workbook containing psychology specific guidance on completing the DCC’s Online Data Management Planning Tool (including worked examples)• A paper copy of the DMPT to be completed by students www.dmtpsych.york.ac.uk

ADMIRehttp://admire.jiscinvolve.org/wp

Find out more• MRD project blogs: http://tiny.cc/MRDblogs• Twitter hashtag: #jiscmrd• International conference to showcase outputs planned for March 2013 in UK

Thank you Martin Donnelly Sarah Jones Digital Curation Centre Digital Curation Centre University of Edinburgh University of Glasgow martin.donnelly@ed.ac.uk sarah.jones@glasgow.ac.uk Twitter: @mkdDCC Twitter: @sjDCC Check out DCC at: www.dcc.ac.uk or follow us on twitter @digitalcuration and #ukdcc Image credits: Slide 1: DCC Team at IDCC © Tim Gander Slide 7: Networking at the Cambridge roadshowThis work is licensed under the Creative Commons Attribution 2.5 UK: Scotland License.

Research data management at the DCC

by Sarah Jones

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