DMP & DMPonline


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Slides from a webinar given for EUDAT on Data Management Plans and DMPonline. See the event notice at:

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  • There are lots of benefits to you as an individual from managing your data
  • There are also overarching drivers (e.g. policies and government agendas) pushing for data management and sharing
  • 2012-02-07
  • 2012-02-07
  • Research communities are also pushing for data sharing to answer grand challenges / make scientific breakthroughs
  • Some funders ask for data access/dissemination plans (e.g. a preliminary plan for managing ‘foreground’ in the case of the EC), or simply encourage you to describe plans for certain aspects of creating/using/managing data. Gareth Knight’s analysis for LSHTM highlighted the additional health funders listed here as having some form of requirement - For North American requirements see the DMPTool -
  • Although this is very tongue in cheek, it gives some useful pointers of what to consider / cover in a light-hearted way
  • The DCC has produced a How to guide on writing DMPs and developed a tool to help
  • DMPonline has evolved greatly over the past few years, initially in terms of adding extra features and functionality requested by users, but subsequently in more fundamental ways in light of how the landscape is changing. When we started, only a handful of research funders asked for DMPs. The requirements have since increased and these are regularly updated. Universities often ask for DMPs now too, and they want to provide tailored guidance, specific to their local context. Discipline-specific guidance is also emerging. The tool is evolving to allow us to combine the different funder, institutional and disciplinary contexts to present users with the relevant questions and guidance based on what position they’re in (i.e. if they’re applying for funding but their university also asks for a DMP and offers local guidance, we’ll pull all these things together and present them to the user)
  • There has been lots of input from different communities over the years, which has shaped how the tool has evolved.
  • We undertook a major evaluation in late 2012 as user needs are rapidly evolving. We’re no longer in a simple position of writing DMPs based solely on funder requirements. We need to balance the needs of institutions and disciplines too, and combine all of these for the users. Some of the major concerns raised are due to how the Checklist is used in the tool. It has been used to associate funder questions with institutional & disciplinary guidance (both are matched to DCC questions which are presented to users) but this can make the plans overly detailed and complicated.
  • Previously the funder questions were mapped to multiple DCC questions so that we could pull in relevant guidance associated to these. It meant that users were sometimes asked a few questions instead of one and some found the way they were broken down a bit repetitive and spoon-fed. In v.4 users will be asked and answer questions from their funder or institution directly. This will keep the plans short and streamlined. Any relevant guidance from their funder, institution and discipline will be presented in a concertina dropdown so they can delve into it as needed. A new list of themes (rather than the Checklist questions) will be used to map/associate questions with relevant guidance.
  • One of the most popular features of DMPonline is how it can be customised to suit your institution.
  • DMP & DMPonline

    1. 1. Funded by: Data Management Plans & DMPonline EUDAT webinar, 12th July 2013 Sarah Jones Digital Curation Centre Twitter: sjDCC
    3. 3. What if you had to produce your data?
    4. 4. What if this was your desk? •
    5. 5. Why YOU need a Data Management Plan What if this was your laptop?
    6. 6. Why manage your research data? • To make your research easier! • To stop yourself drowning in irrelevant stuff • In case you need the data later • To avoid accusations of fraud or bad science • To share your data for others to use and learn from • To get credit and increase your citations
    7. 7. Slide courtesy of Dorothea Salo and Ryan Schryver
    8. 8. Drivers for RDM • •Code of good research conduct •Data should be preserved and accessible for 10 years + Data policies of UK funders and universities •Declaration on Access to Research Data from Public Funding Notion that data are a public good and should be openly available
    9. 9. Expectations of public access “Publicly funded research data are a public good, produced in the public interest, which should be made openly available with as few restrictions as possible in a timely and responsible manner that does not harm intellectual property.” RCUK Common Principles on Data Policy
    10. 10. • …open data
    11. 11. ...personal data
    12. 12. Sharing data to advance research “It was unbelievable. Its not science the way most of us have practiced in our careers. But we all realised that we would never get biomarkers unless all of us parked our egos and intellectual property noses outside the door and agreed that all of our data would be public immediately.” Dr John Trojanowski, University of Pennsylvania •... scientific breakthroughs
    14. 14. What is a DMP? A short plan that outlines • what data you will create and how • how you will manage it (storage, back-up, access…) • plans for data sharing and preservation
    15. 15. Why develop a DMP? DMPs are often submitted with grant applications, but are useful whenever you are creating data to: • Make informed decisions to anticipate and avoid problems • Avoid duplication, data loss and security breaches • Develop procedures early on for consistency • Ensure data are accurate, complete, reliable and secure • Save time and effort – make your life easier!
    16. 16. Which UK funders require a DMP? • overview-funders-data-policies
    17. 17. Some other funders that require DMPs or equivalent
    18. 18. What do research funders want? • A brief plan submitted in grant applications • 1-3 sides of A4 as attachment or a section in Je-S form • Typically a prose statement covering suggested themes • An outline of data management and sharing plans, justifying decisions and any limitations
    19. 19. Five common themes 1. Description of data to be collected / created (i.e. content, type, format, volume...) 2. Standards / methodologies for data collection & management 3. Ethics and Intellectual Property (highlight any restrictions on data sharing e.g. embargoes, confidentiality) 4. Plans for data sharing and access (i.e. how, when, to whom)
    20. 20. Tips on writing DMPs • Keep it simple, short and specific • Seek advice - consult and collaborate • Base plans on available skills and support • Make sure implementation is feasible • Justify any resources or restrictions needed
    21. 21. A useful framework to get started •Think about why the questions are being asked •Look at examples to get an idea of what to include •
    22. 22. Example plans • Technical plan submitted to AHRC by Bristol Uni • Rural Economy & Land Use (RELU) programme examples • UCSD example DMPs (20+ scientific plans for NSF) • My DMP – a satire (what not to write!)
    23. 23. A satirical response – what not to do “I will store all data on at least one, and possibly up to 50, hard drives in my lab. The directory structure will be custom, not self-explanatory, and in no way documented or described. Students working with the data will be encouraged to make their own copies and modify them as they please, in order to ensure that no one can ever figure out what the actual real raw data is. Backups will rarely, if ever, be done.” My Data Management Plan – a satire C. Titus Brown
    24. 24. Help from the DCC • • •how-guides/develop-data-plan
    25. 25. DMPonline
    26. 26. A web-based tool to help researchers write data management plans, based on the DCC Checklist for a DMP A short history •Launched in April 2010 at the Jisc conference •Released v.2 in March 2011 with extra functionality •Released v.3 in April 2012 with revisions in light of the DMPTool and work from the Jisc MRD programme •v.4 due in Autumn 2013 after a detailed evaluation What is DMPonline?
    27. 27. • Developed funder-specific guidance in collaboration with funders • Developed institutional templates (questions and locally-specific guidance) with key contacts in universities • Developed and deployed discipline-specific guidance with Jisc MRD projects (e.g. DMTPsych at York) • Provide ongoing advice to the DMPTool consortium • The Australian National Data Service (ANDS) is trialing the tool and use of DMPonline has been mooted for Horizon 2020 Collaborations as DMPonline evolved
    28. 28. Main features in DMPonline •Templates for different requirements (funder or institution) •Tailored guidance (funder, institutional, discipline-specific etc) •Ability to provide examples and boilerplate text •Supports multiple phases (e.g. pre- / during / post-project) •Granular read / write / share permissions •Customised exports to a variety of formats •API for systems interoperability •Shibboleth authentication
    29. 29. How does DMPonline work? Create a plan based on relevant funder / institutional templates... ...and then answer the questions using the tailored guidance provided
    30. 30. Evaluation of DMPonline POSITIVE COMMENTS •Good to have an online tool •Technically well-coded •Liked ‘sharing’ feature •Demand for customisations •Has provided an impetus •Desire to feed into plans – DMPonline community CONCERNS RAISED •Too detailed and in-depth •Output too long to submit •Difficulty understanding the tool and concept of mappings •Small teething-troubles with UI design & workflows what’s the minimum you can actually get away with what’s the minimum you can actually get away with Future plans for DMPonline:
    31. 31. Revising how the Checklist is used Each funder question mapped to multiple DCC Checklist questions Funder or institutional questions asked & answered directly. The new list of themes will match and present relevant guidance from funder, unis and disciplines. This change allows users to delve into guidance as needed rather than always breaking questions down for them
    32. 32. Redevelopment timeframe • Outsourced UI work complete and live in v.3 • Shortened version of the Checklist published • Use cases and database re-design complete • Expect v.4 beta by August for testing • Roll-out of v.4 from September 2013
    33. 33. Institutions can customise DMPonline •Select / write desired questions •Add your logo, colours, URL… •Profile local support via custom guidance and boilerplate text
    34. 34. Institutional versions of DMPonline • University of Northampton • Queen Mary University of London • Oxford Brookes University • Goldsmiths University of London • University of the Arts • University of Newcastle • University of Oxford • University of Hull • University of Edinburgh • + several more... •in development
    35. 35. Want to use DMPonline? • Register at: • Request new features on GitHub: • Contact us about collaboration on:
    36. 36. Thanks – any questions? DCC guidance, tools and case studies: Follow us on twitter: @digitalcuration and #ukdcc