DAF methodology

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A presentation on the DAF methodology given by Sarah Jones as part of the Spanish FEYCT Recolecta seminar series, 17 November 2011

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DAF methodology

  1. 1. The DAF methodology: addressing institutional data management Sarah Jones Digital Curation Centre [email_address] Funded by: This work is licensed under the Creative Commons Attribution-NonCommercial-ShareAlike 2.5 UK: Scotland License. To view a copy of this license, visit http://creativecommons.org/licenses/by-nc-sa/2.5/scotland/ ; or, (b) send a letter to Creative Commons, 543 Howard Street, 5th Floor, San Francisco, California, 94105, USA.
  2. 2. Outline <ul><ul><li>Background to DCC </li></ul></ul><ul><ul><li>What is DAF? </li></ul></ul><ul><ul><li>Using DAF </li></ul></ul><ul><ul><li>Case studies </li></ul></ul>
  3. 3. What is the DCC? <ul><ul><li>JISC funded centre specialising in data management and curation </li></ul></ul><ul><ul><ul><li>Develop tools </li></ul></ul></ul><ul><ul><ul><ul><li>DAF, DMP Online, CARDIO </li></ul></ul></ul></ul><ul><ul><ul><li>Offer guidance </li></ul></ul></ul><ul><ul><ul><ul><li>Helpdesk, briefing papers, how-to guides </li></ul></ul></ul></ul><ul><ul><ul><li>Run advocacy and training events </li></ul></ul></ul><ul><ul><ul><ul><li>data management roadshow, DC101, IDCC </li></ul></ul></ul></ul><ul><ul><ul><li>Support the JISC MRD programmes </li></ul></ul></ul>www.dcc.ac.uk
  4. 4. RDM support for institutions RDM policy development Customised DMP templates DAF & CARDIO assessments Guidance and training Workflow assessment DCC support team Advocacy with senior mgmt Costing
  5. 5. Outline <ul><ul><li>Background to DCC </li></ul></ul><ul><ul><li>What is DAF? </li></ul></ul><ul><ul><li>Using DAF </li></ul></ul><ul><ul><li>Case studies </li></ul></ul>
  6. 6. What is DAF? <ul><ul><li>A methodology to investigate / assess research data management </li></ul></ul><ul><ul><li>Created in a 6-month JISC project in 2008 </li></ul></ul><ul><ul><li>The name has changed! </li></ul></ul>
  7. 7. What is the problem? <ul><ul><li>Do you know: </li></ul></ul><ul><ul><li>what research data you hold? </li></ul></ul><ul><ul><li>where those data are located? </li></ul></ul><ul><ul><li>how they are being stored / backed up? </li></ul></ul><ul><ul><li>which data need to be kept? </li></ul></ul><ul><ul><li>who can access & use the data? </li></ul></ul><ul><ul><li>If not, how can you manage your data? </li></ul></ul>
  8. 8. It started with a recommendation <ul><ul><li>“ JISC should develop a Data Audit Framework to enable all universities and colleges to carry out an audit of departmental data collections, awareness, policies and practice for data curation and preservation” </li></ul></ul><ul><li>Liz Lyon, Dealing with Data: Roles, Rights, </li></ul><ul><li>Responsibilities and Relationships, (2007) </li></ul><ul><li>www.jisc.ac.uk/publications/reports/2007/dealingwithdatareportfinal.aspx </li></ul>
  9. 9. The DAF methodology www.data-audit.eu/docs/DAF_Implementation_Guide.pdf
  10. 10. Testing the method: pilot projects <ul><li>University of Edinburgh </li></ul><ul><ul><li>physiology, divinity, history, brain imaging, astronomy </li></ul></ul><ul><li>King’s College London </li></ul><ul><ul><li>humanities, social science, physical science, engineering, medical </li></ul></ul><ul><li>Imperial College London </li></ul><ul><ul><li>Chemical engineering, physics & business school </li></ul></ul><ul><li>University College London </li></ul><ul><ul><li>Scandanavian studies, archaeology, physics/astronomy, language and communication, phonetic sciences, interdisciplinary </li></ul></ul><ul><ul><li>www.data-audit.eu/users.html </li></ul></ul>
  11. 11. What we found <ul><li>Lots of data being created </li></ul><ul><li>Few policies for data creation, storage & management </li></ul><ul><li>Researchers unsure where to begin </li></ul><ul><li>Unaware of available support </li></ul><ul><li>Often no place of deposit or funds for preservation </li></ul><ul><li>International Journal of Digital Curation </li></ul><ul><li>http://www.ijdc.net/ijdc/article/view/91/109 </li></ul>
  12. 12. Key conclusion for using DAF <ul><li>Most unis are in the very early stages </li></ul><ul><li>Infrastructure is lacking </li></ul><ul><li> emphasis on scoping needs </li></ul>
  13. 13. Subsequent usage <ul><ul><li>DataShare project – Oxford and Southampton </li></ul></ul><ul><ul><ul><li>www.disc-uk.org/docs/DAF-Oxford.pdf </li></ul></ul></ul><ul><ul><ul><li>www.disc-uk.org/docs/SouthamptonDAF.pdf </li></ul></ul></ul><ul><ul><li>University of Oregon </li></ul></ul><ul><ul><ul><li> www.ariadne.ac.uk/issue64/westra/ </li></ul></ul></ul><ul><ul><li>University of Northampton </li></ul></ul><ul><ul><ul><li>http://nectar.northampton.ac.uk/2736/ </li></ul></ul></ul><ul><ul><li>Various JISC MRD projects… </li></ul></ul><ul><ul><ul><li>www.jisc.ac.uk/whatwedo/programmes/mrd.aspx </li></ul></ul></ul>
  14. 14. Outline <ul><ul><li>Background to DCC </li></ul></ul><ul><ul><li>What is DAF? </li></ul></ul><ul><ul><li>Using DAF </li></ul></ul><ul><ul><li>Case studies </li></ul></ul>
  15. 15. How to gather information? <ul><ul><li>Desk-research </li></ul></ul><ul><ul><ul><li>policies / guidelines, available services, websites </li></ul></ul></ul><ul><ul><li>Questionnaires </li></ul></ul><ul><ul><li>Interviews </li></ul></ul><ul><ul><li>Focus groups </li></ul></ul><ul><ul><li>Shadowing / observational approach </li></ul></ul>
  16. 16. Questionnaires Good way to identify people for interview Useful to get a broad overview of data types, volumes, storage etc
  17. 17. Interviews Framing interviews in terms of questions in DMPs will give a tangible benefit to researchers – they then know what to write on the next grant proposal. = The DCC lifecycle model can be useful to structure discussion in interviews.
  18. 18. Who to speak to? <ul><ul><li>PhD students / Research Assistants </li></ul></ul><ul><ul><li>Principal Investigators (lead researchers) </li></ul></ul><ul><ul><li>Local IT / research support </li></ul></ul><ul><ul><li>Administrators </li></ul></ul><ul><ul><li>Service staff </li></ul></ul>
  19. 19. Implementation tips <ul><li>Scope the audit carefully </li></ul><ul><li>Timing needs to be appropriate </li></ul><ul><li>Find an advocate in the department </li></ul><ul><li>The process is valuable in itself </li></ul><ul><li>Lessons learned: www.data-audit.eu/docs/DAF_lessons_learned.pdf </li></ul>
  20. 20. Useful reading <ul><li>DAF implementation guide </li></ul><ul><li>www.data-audit.eu/docs/DAF_Implementation_Guide.pdf </li></ul><ul><li>DAFD lessons learned </li></ul><ul><li>www.data-audit.eu/docs/ DAF_lessons_learned.pdf </li></ul><ul><li>Jones, Sarah, Ball, Alex & Ekmekcioglu, Çuna, The Data Audit Framework: a first step in the data management challenge www.ijdc.net/ijdc/article/view/91/109 </li></ul><ul><li>DAF website - www.data-audit.eu </li></ul>
  21. 21. Outline <ul><ul><li>Background to DCC </li></ul></ul><ul><ul><li>What is DAF? </li></ul></ul><ul><ul><li>Using DAF </li></ul></ul><ul><ul><li>Case studies </li></ul></ul>
  22. 22. University of Oxford Scoping Digital Repository Services EIDCSR (embedding services) Sudamih (humanities data mgmt) Admiral (life science data mgmt) UKRDS pathfinder
  23. 23. DAF at Oxford <ul><li>Briefly explain your area of research / types of research questions </li></ul><ul><li>Discuss research tasks that involve data management at: </li></ul><ul><ul><ul><li>Funding application e.g. planning data creation / management </li></ul></ul></ul><ul><ul><ul><li>Data collection e.g. data types, standards, methods </li></ul></ul></ul><ul><ul><ul><li>Processing of data e.g. annotation, storage, security </li></ul></ul></ul><ul><ul><ul><li>Publishing e.g. plans, data sharing, deposit </li></ul></ul></ul><ul><li>Support at local / institutional level for this management of data </li></ul><ul><li>Challenges when managing data / service requirements </li></ul><ul><li>Final questions / de-brief </li></ul><ul><ul><li>Report at: http://www.disc-uk.org/docs/DAF-Oxford.pdf </li></ul></ul>
  24. 24. University of Northampton KeepIT (repository Preservation) <ul><ul><li>See slides by Miggie Pickton at : </li></ul></ul><ul><ul><li>www.dcc.ac.uk/events/research-data-management-forum/rdmf7-incentivising-data-management-sharing </li></ul></ul>RDM policy DCC support Training
  25. 25. DAF at Northampton <ul><li>Data collection in three stages </li></ul><ul><ul><li>initial interviews with research leaders in each School </li></ul></ul><ul><ul><li>online survey of researchers </li></ul></ul><ul><ul><li>one-to-one interviews with researchers </li></ul></ul><ul><li>Topics covered: </li></ul><ul><ul><li>types, sizes and formats of research data </li></ul></ul><ul><ul><li>data ownership </li></ul></ul><ul><ul><li>storage </li></ul></ul><ul><ul><li>security </li></ul></ul><ul><ul><li>sharing and access (short and long term) </li></ul></ul><ul><ul><li>funders’ requirements </li></ul></ul>
  26. 26. Recommendations <ul><li>Draft & approve a Research Data Policy </li></ul><ul><li>Clarify the Uni position on data ownership </li></ul><ul><li>Promote training sessions and guides to RDM </li></ul><ul><li>Assist researchers with preservation planning </li></ul><ul><li>Disseminate findings, guidance and new policy </li></ul><ul><li>Report: http://nectar.northampton.ac.uk/2736/ </li></ul>
  27. 27. Thanks Any questions?

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