Mobile Information Technology
 Philippines CO – December 2008
Mobile Data Collection Devices
Mobile information collection systems

PDA’s now have high memory and power capacities.

They can be used for long periods...
Use of PDA’s in Country Offices
               Where


El Salvador Vietnam
Bangladesh Haiti
Guatemala Mali
Bolivia     Gui...
Traditional Data Collection Methods


Field workers use paper-and-clipboard to gather
hand-written data

Paper records are...
Paper Data Systems

    Philippines
Paper Data Systems

    Philippines
Paper Data Systems

    Philippines
Paper Data Systems

     Haiti
Paper Data Systems

Myanmar – Microfinance Registries
Paper Data Systems

      Bolivia
Paper Data Systems

      Bolivia
“Alimentos” - Food Security
Paper Data Systems

      Bolivia
Mobile Information Collection Systems


Existing database or paper survey forms provide the
initial PDA form design.

The ...
Form Design
Input Constraints
Data Synchronization
Data Storage
Data Transmission
Mobile Information Technology
Training Activities – Koronadal, Mindanao
Mobile Information Technology
Training Activities – Koronadal, Mindanao
Mobile Information Technology
Training Activities – Koronadal, Mindanao
Mobile Information Technology
Training Activities – Koronadal, Mindanao
Mobile Information Technology
Training Activities – Koronadal, Mindanao
Mobile Information Technology
Training Activities – Koronadal, Mindanao
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
Training Activities – Koronadal, Mindanao
      Barangay Interview Form
PDA Forms




PDA form example - Armenia CO
Armenia CO Followup Visit Form

                                       Follow-up Visit Form
 GENERAL INFORMATION:
Project ...
Data
Data
Data
Data
Data

  exitscreen:

  if answer == Y then
  show [RunningWater]
  show [TankWater]
  goto [RunningWater]

  else
  goto [...
Data

                                                                                                                    ...
Data
Data
Data
Data
Data
Data
Data
Data
Data
Additional PDA Form Capabilities




Date selections display on-screen calendar
Data




Age and other numeric values can be calculated on-
screen.
Data




 Sensitive data can be digitally signed for.
Data




…and captured as a long binary object in the databa
Use in Field Programs




Bangladesh – Food Security

Sahel – Family Planning

Bolivia – Education, Maternal and Child Hea...
Bangladesh
               Jibon-O- Jibika - Food Security


Purpose: 150 PDA’s with bar code scanners for
  collecting and...
Barisal Food Distribution Center
Barisal Food Distribution Center
PDA and Laptop Beneficiary Validation
PDA Scanned Records
Sahel (Mali/ Guinea) Country Office
                        Nov/ Dec 2007

Assessments conducted for:


  Micronutrient he...
Sahel CO
Mali Field Training - Zinkifura
Sahel CO
Mali Field Training - Zinkifura
Sahel CO
Guinea Field Training – Child Trafficking
Bolivia Country Office

       Community Growth Promotion program


PDA’s used to collect data at the health
 and vocation...
Tarquimaya – Bolivia
Tarquimaya – Bolivia
Tarquimaya – Bolivia
Use of PDA’s in Country Offices
Health Clinic – Village of Milo in Bolivia
User Acceptance…
Challenges


Understanding the survey design
Structure – Logic – Flow

Usability in field conditions

Lack of centralized ...
Sponsorship Primary Education Program (SPEP)
                                            Teacher Interview Form


        ...
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form
SPEP Teacher Interview Form



                           May I
                           Begin
                         ...
Usability
  Malawi
Usability
  Malawi
Usability
  Malawi
Guatemala - Maternal Health
           Usability
Guatemala - Maternal Health
  San Antonio Ilotenango – Quiche Highlands
Guatemala - Maternal Health
  San Antonio Ilotenango – Quiche Highlands
Guatemala - Maternal Health
  San Antonio Ilotenango – Quiche Highlands
El Salvador field review
Guatemala
Results Framework Indicator Definition – Database Development
Data Management


                                                                       Alternative    Alternative
      ...
Indicators of PDA data collection use


high paper volume and hand transcription costs

logical existing data survey instr...
The values of PDA data collection technology


• Eliminate paper logistics and data encoding costs.

• Increased data accu...
Next Steps…

•Forms design software configuration

•Pilot project candidate

•Field deployment strategy

•Centralized data...
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Philippines December 2008 PDA Assessment for Save the Children USA

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Philippines PDA mobile data collection survey education data database

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Philippines December 2008 PDA Assessment for Save the Children USA

  1. 1. Mobile Information Technology Philippines CO – December 2008
  2. 2. Mobile Data Collection Devices
  3. 3. Mobile information collection systems PDA’s now have high memory and power capacities. They can be used for long periods in the field with portable battery packs PDA’s are able to collect and store thousands of records. Latest Windows Mobile devices will not lose data during power loss PDA’s can be protected from wide range of environmental conditions in the field.
  4. 4. Use of PDA’s in Country Offices Where El Salvador Vietnam Bangladesh Haiti Guatemala Mali Bolivia Guinea Tajikistan Armenia Philippines Malawi Egypt Myanmar Uganda Jordan Pakistan
  5. 5. Traditional Data Collection Methods Field workers use paper-and-clipboard to gather hand-written data Paper records are transported for hand transcription into a database. Surveys are printed out on paper and returned to field locations for recurrent data collection cycles. Excessive donor contributions are used for this non- value added process.
  6. 6. Paper Data Systems Philippines
  7. 7. Paper Data Systems Philippines
  8. 8. Paper Data Systems Philippines
  9. 9. Paper Data Systems Haiti
  10. 10. Paper Data Systems Myanmar – Microfinance Registries
  11. 11. Paper Data Systems Bolivia
  12. 12. Paper Data Systems Bolivia
  13. 13. “Alimentos” - Food Security
  14. 14. Paper Data Systems Bolivia
  15. 15. Mobile Information Collection Systems Existing database or paper survey forms provide the initial PDA form design. The form designs are distributed to the PDA’s. Data is typed directly into the PDA form by field workers at the data source. PDA data is then synchronized from PDA to a central data collection location (laptop, PC, cell phone, server, etc.) Data is reviewed and distributed to analysis software (SPSS, Epi Info, Excel, MS Access.)
  16. 16. Form Design
  17. 17. Input Constraints
  18. 18. Data Synchronization
  19. 19. Data Storage
  20. 20. Data Transmission
  21. 21. Mobile Information Technology Training Activities – Koronadal, Mindanao
  22. 22. Mobile Information Technology Training Activities – Koronadal, Mindanao
  23. 23. Mobile Information Technology Training Activities – Koronadal, Mindanao
  24. 24. Mobile Information Technology Training Activities – Koronadal, Mindanao
  25. 25. Mobile Information Technology Training Activities – Koronadal, Mindanao
  26. 26. Mobile Information Technology Training Activities – Koronadal, Mindanao
  27. 27. Training Activities – Koronadal, Mindanao Barangay Interview Form
  28. 28. Training Activities – Koronadal, Mindanao Barangay Interview Form
  29. 29. Training Activities – Koronadal, Mindanao Barangay Interview Form
  30. 30. Training Activities – Koronadal, Mindanao Barangay Interview Form
  31. 31. Training Activities – Koronadal, Mindanao Barangay Interview Form
  32. 32. Training Activities – Koronadal, Mindanao Barangay Interview Form
  33. 33. Training Activities – Koronadal, Mindanao Barangay Interview Form
  34. 34. Training Activities – Koronadal, Mindanao Barangay Interview Form
  35. 35. Training Activities – Koronadal, Mindanao Barangay Interview Form
  36. 36. Training Activities – Koronadal, Mindanao Barangay Interview Form
  37. 37. Training Activities – Koronadal, Mindanao Barangay Interview Form
  38. 38. PDA Forms PDA form example - Armenia CO
  39. 39. Armenia CO Followup Visit Form Follow-up Visit Form  GENERAL INFORMATION: Project Officer/Mobilizer _____________________________ Marz____________________________ Network ________________________ Community ________________________ Date of visit_______________________ CONDITION OF FACILITY: I. Health facility upgraded/renovated __________ II. New facility established (temporary building/domik) _______ III. Electricity_______ IV. Water Running water______ Tank water______ V. Heating system_______ (please describe) _______________ VI. General condition of FAP: Floor: good ___ fair___poor___ Roof: good ___ fair___poor___ Windows: good ___ fair___poor___ Maintenance: good ___ fair___poor___ ________________________________________________________________________________________ ____________________________________________________________________________________ ________________________________________________________________________________
  40. 40. Data
  41. 41. Data
  42. 42. Data
  43. 43. Data
  44. 44. Data exitscreen: if answer == Y then show [RunningWater] show [TankWater] goto [RunningWater] else goto [HeatingSystem] endif
  45. 45. Data Health Facility Do You General Project Officer Communi Condition Upgraded New Facility Have RunningW UserName TimeStamp Information Mobilizer Marz Network ty Date1 Of Facility Repaired Established Electricity Water ater Provided area/ SC_0015 1/18/2008 0:15 Sofik Minasyan Vayots Dzor ayk V Saravan 1/18/2008 0:00 renovated Provided area/ SC_0018 1/18/2008 14:56 Guram Matiashvili Vayots Dzor ayk V 1/18/2008 0:00 Y renovated Y Y Y Provided area/ SC_0018 1/18/2008 14:53 Guram Matiashvili Vayots Dzor ayk V 1/18/2008 0:00 Y renovated Y SC_0018 1/18/2008 12:23 Guram Matiashvili Vayots Dzor ayk V Saravan 1/18/2008 0:00 Y Y Y Y Provided area/ SC_0007 1/18/2008 14:57 Vayots Dzor ayk V 1/18/2008 0:00 Y renovated Y Y Y Provided area/ SC_0007 1/18/2008 12:24 1/18/2008 0:00 Y renovated Y Y Y SC_0010 1/18/2008 12:35 Nune Soghomonyan Vayots Dzor ayk V Saravan 1/18/2008 0:00 Provided area/ SC_0010 1/18/2008 12:27 Nune Soghomonyan Vayots Dzor ayk V Saravan 1/18/2008 0:00 renovated Y Y Y
  46. 46. Data
  47. 47. Data
  48. 48. Data
  49. 49. Data
  50. 50. Data
  51. 51. Data
  52. 52. Data
  53. 53. Data
  54. 54. Data
  55. 55. Additional PDA Form Capabilities Date selections display on-screen calendar
  56. 56. Data Age and other numeric values can be calculated on- screen.
  57. 57. Data Sensitive data can be digitally signed for.
  58. 58. Data …and captured as a long binary object in the databa
  59. 59. Use in Field Programs Bangladesh – Food Security Sahel – Family Planning Bolivia – Education, Maternal and Child Health El Salvador – Community Health
  60. 60. Bangladesh Jibon-O- Jibika - Food Security Purpose: 150 PDA’s with bar code scanners for collecting and distributing data at the health and food ration locations. 336 commodity distribution points and over 2,600 Health centers in 36 Unions Total Beneficiaries: 360,000 per month
  61. 61. Barisal Food Distribution Center
  62. 62. Barisal Food Distribution Center
  63. 63. PDA and Laptop Beneficiary Validation
  64. 64. PDA Scanned Records
  65. 65. Sahel (Mali/ Guinea) Country Office Nov/ Dec 2007 Assessments conducted for: Micronutrient health program – Zinkifura Child Trafficking program - SCATE
  66. 66. Sahel CO Mali Field Training - Zinkifura
  67. 67. Sahel CO Mali Field Training - Zinkifura
  68. 68. Sahel CO Guinea Field Training – Child Trafficking
  69. 69. Bolivia Country Office Community Growth Promotion program PDA’s used to collect data at the health and vocational locations. Total Beneficiaries: 1,800
  70. 70. Tarquimaya – Bolivia
  71. 71. Tarquimaya – Bolivia
  72. 72. Tarquimaya – Bolivia
  73. 73. Use of PDA’s in Country Offices Health Clinic – Village of Milo in Bolivia
  74. 74. User Acceptance…
  75. 75. Challenges Understanding the survey design Structure – Logic – Flow Usability in field conditions Lack of centralized data management strategy
  76. 76. Sponsorship Primary Education Program (SPEP) Teacher Interview Form Save the Children Sponsorship Primary Education Program 2007 Standard 4 Data Collection Headteacher Interview School:___________________________ Name of Interviewer: _____________________________ Head’s Name: ________________ __________Sex: 0__Male /1 __Female: School Code: 19/__ __ Standard(s) teaching _____________ What is your highest academic qualification? 1) JCE/ 2) MSCE/ 3) "A” levels/ 4) Other (Specify): ___ What is your professional qualification? 0) TT/ 1) T4/ 2) T3/ 3) T2 /) Other (Specify): ___________ How many teachers are in this school? 1) Male_________2) Female_______ 3) Total_________ How many pupils are in this school? 1) Boys ________ 2) Girls _______ 3) Total__________ Out of the total enrolment that you have, how many of these are orphans vulnerable children (OVC)? 1) Boys________ 2) Girls_______ 3)Total_______ (Allow the teacher to verify). 7. How many in-service training sessions have you attended this school session? 8. List the organizer and the month of each in-service session you have attended 9. How many school based in-service courses have you conducted this school year? ______ 10.How many times has the PEA supervised your school this school session? _____ 11. In the past month, have you observed any teachers’ lessons?  1) ___YES 0) __NO 12. How many times this year have you held staff meetings at this school? _______
  77. 77. SPEP Teacher Interview Form
  78. 78. SPEP Teacher Interview Form
  79. 79. SPEP Teacher Interview Form
  80. 80. SPEP Teacher Interview Form
  81. 81. SPEP Teacher Interview Form
  82. 82. SPEP Teacher Interview Form May I Begin The What Is Your User Survey First Last School Standard Academic Professional Total Total OVC Name Time Stamp Now School Name Of Interviewer Name Name Code Teaching Qualifications Qualification Male Female Teachers Boys Girls Students SC_0018 1/30/2008 9:13 Y Kausi Lloyd Msiska Lucy Mwandida 1901 Std 5 1 4 4 8 12 9 10 19 SC_0018 1/30/2008 8:58 Y Kausi Mary Makaula Basaniel Kachere 1901 Std 5;Std 6 2 4 4 8 12 42 52 94 SC_0018 1/30/2008 8:10 Y Kausi Mary Makaula Henry Kachere 1901 Std 2;Std 5;Std 7 2 2 3 6 9 78 42 120 SC_0010 1/30/2008 9:18 Y Nasite Oddoi Chimpembe Charles Makungwa 1901 Std 1 2 2 5 7 12 33 12 45 SC_0010 1/30/2008 9:00 Y Kausi Kriss Chinkhota Hope Msiska 1901 Std 8 2 4 6 5 11 42 52 94 SC_0010 1/30/2008 8:09 Y Nasite Kriss Chinkhota Patrick Gatoma 1902 Std 1;Std 6;Std 8 2 2 16 6 22 89 65 154 SC_0015 1/30/2008 9:18 Y Nasite Jean Nkhonjera Stella Mamboma 1902 Std 5 1 3 5 4 9 0 SC_0015 1/30/2008 8:56 Y Nasite Humphreys Kalengamaliro Gerald Kamulanje 1902 Std 7 1 2 4 5 9 100 178 278 SC_0016 1/29/2008 23:34 Y Nasite Titus Kachingwe Welington Uladi 1902 Std 1 2 4 4 4 8 0 6 6 SC_0016 1/29/2008 23:11 Y Nasite Catherine Nderemani Cliff Mjojo 1902 Std 8 1 2 5 4 9 50 50 100 SC_0016 1/29/2008 22:48 Y Nasite Francis Mabeti Noel Chekani 1902 Std 8 2 4 5 4 9 75 86 161 SC_0016 1/29/2008 22:12 Y Nasite Francis Mabeti Tyyy Hfg 1902 Std 5;None 2 1 22 33 55 33 44 77
  83. 83. Usability Malawi
  84. 84. Usability Malawi
  85. 85. Usability Malawi
  86. 86. Guatemala - Maternal Health Usability
  87. 87. Guatemala - Maternal Health San Antonio Ilotenango – Quiche Highlands
  88. 88. Guatemala - Maternal Health San Antonio Ilotenango – Quiche Highlands
  89. 89. Guatemala - Maternal Health San Antonio Ilotenango – Quiche Highlands
  90. 90. El Salvador field review
  91. 91. Guatemala Results Framework Indicator Definition – Database Development
  92. 92. Data Management Alternative Alternative Publication Subscription Publication Subscription NOTE: All DB Servers are Publishers. NOTE: PDAs are not Publishers. NOTE: Servers are the Publishers for next Lower level DB locations. NOTE: Subscriptions should be conducted to the immediate higher level DB Servers. Database Central MIS Server District DB Server Upazilla DB Server PDA
  93. 93. Indicators of PDA data collection use high paper volume and hand transcription costs logical existing data survey instruments (Results Framework) mature data repository strategy (centralized data management)
  94. 94. The values of PDA data collection technology • Eliminate paper logistics and data encoding costs. • Increased data accuracy and quality at the point of interview • Reduce the time from data collection to data analysis • Data is bi-directional - PDA’s can carry information to the field
  95. 95. Next Steps… •Forms design software configuration •Pilot project candidate •Field deployment strategy •Centralized data management strategy •Geographic Information System (GIS)

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