Mobile information collection systems
PDA’s now have high memory and power capacities.
They can be used for long periods in the field with
portable battery packs
PDA’s are able to collect and store thousands of
Latest Windows Mobile devices will not lose data
during power loss
PDA’s can be protected from wide range of
environmental conditions in the field.
Use of PDA’s in Country Offices
El Salvador Vietnam
Traditional Data Collection Methods
Field workers use paper-and-clipboard to gather
Paper records are transported for hand transcription
into a database.
Surveys are printed out on paper and returned to field
locations for recurrent data collection cycles.
Excessive donor contributions are used for this non-
value added process.
Mobile Information Collection Systems
Existing database or paper survey forms provide the
initial PDA form design.
The form designs are distributed to the PDA’s.
Data is typed directly into the PDA form by field
workers at the data source.
PDA data is then synchronized from PDA to a central
data collection location (laptop, PC, cell phone,
Data is reviewed and distributed to analysis software
(SPSS, Epi Info, Excel, MS Access.)
Armenia CO Followup Visit Form
Follow-up Visit Form
Project Officer/Mobilizer _____________________________
Date of visit_______________________
CONDITION OF FACILITY:
I. Health facility upgraded/renovated __________
II. New facility established (temporary building/domik) _______
V. Heating system_______ (please describe) _______________
VI. General condition of FAP:
Floor: good ___ fair___poor___
Roof: good ___ fair___poor___
Windows: good ___ fair___poor___
Maintenance: good ___ fair___poor___
if answer == Y then
Facility Do You
General Project Officer Communi Condition Upgraded New Facility Have RunningW
UserName TimeStamp Information Mobilizer Marz Network ty Date1 Of Facility Repaired Established Electricity Water ater
SC_0015 1/18/2008 0:15 Sofik Minasyan Vayots Dzor ayk
V Saravan 1/18/2008 0:00 renovated
SC_0018 1/18/2008 14:56 Guram Matiashvili Vayots Dzor ayk
V 1/18/2008 0:00 Y renovated Y Y Y
SC_0018 1/18/2008 14:53 Guram Matiashvili Vayots Dzor ayk
V 1/18/2008 0:00 Y renovated Y
SC_0018 1/18/2008 12:23 Guram Matiashvili Vayots Dzor ayk
V Saravan 1/18/2008 0:00 Y Y Y Y
SC_0007 1/18/2008 14:57 Vayots Dzor ayk
V 1/18/2008 0:00 Y renovated Y Y Y
SC_0007 1/18/2008 12:24 1/18/2008 0:00 Y renovated Y Y Y
SC_0010 1/18/2008 12:35 Nune Soghomonyan Vayots Dzor ayk
V Saravan 1/18/2008 0:00
SC_0010 1/18/2008 12:27 Nune Soghomonyan Vayots Dzor ayk
V Saravan 1/18/2008 0:00 renovated Y Y Y
Additional PDA Form Capabilities
Date selections display on-screen calendar
Age and other numeric values can be calculated on-
Sensitive data can be digitally signed for.
…and captured as a long binary object in the databa
Use in Field Programs
Bangladesh – Food Security
Sahel – Family Planning
Bolivia – Education, Maternal and Child Health
El Salvador – Community Health
Jibon-O- Jibika - Food Security
Purpose: 150 PDA’s with bar code scanners for
collecting and distributing data at the health and food
336 commodity distribution points and over 2,600
Health centers in 36 Unions
Total Beneficiaries: 360,000 per month
Understanding the survey design
Structure – Logic – Flow
Usability in field conditions
Lack of centralized data management strategy
Sponsorship Primary Education Program (SPEP)
Teacher Interview Form
Save the Children
Sponsorship Primary Education Program
2007 Standard 4 Data Collection
School:___________________________ Name of Interviewer: _____________________________
Head’s Name: ________________ __________Sex: 0__Male /1 __Female: School Code: 19/__ __
Standard(s) teaching _____________
What is your highest academic qualification? 1) JCE/ 2) MSCE/ 3) "A” levels/ 4) Other (Specify):
What is your professional qualification? 0) TT/ 1) T4/ 2) T3/ 3) T2 /) Other (Specify): ___________
How many teachers are in this school? 1) Male_________2) Female_______ 3) Total_________
How many pupils are in this school? 1) Boys ________ 2) Girls _______ 3) Total__________
Out of the total enrolment that you have, how many of these are orphans vulnerable children (OVC)? 1) Boys________
2) Girls_______ 3)Total_______ (Allow the teacher to verify).
7. How many in-service training sessions have you attended this school session?
8. List the organizer and the month of each in-service session you have attended
9. How many school based in-service courses have you conducted this school year? ______
10.How many times has the PEA supervised your school this school session? _____
11. In the past month, have you observed any teachers’ lessons? 1) ___YES 0) __NO
12. How many times this year have you held staff meetings at this school? _______
Results Framework Indicator Definition – Database Development
Publication Subscription Publication Subscription
NOTE: All DB Servers are Publishers.
NOTE: PDAs are not Publishers.
NOTE: Servers are the Publishers for next Lower level DB locations.
NOTE: Subscriptions should be conducted to the immediate higher level DB Servers.
Central MIS Server
District DB Server
Upazilla DB Server
Indicators of PDA data collection use
high paper volume and hand transcription costs
logical existing data survey instruments (Results
mature data repository strategy (centralized data
The values of PDA data collection technology
• Eliminate paper logistics and data encoding costs.
• Increased data accuracy and quality at the point of
• Reduce the time from data collection to data analysis
• Data is bi-directional - PDA’s can carry information to
•Forms design software configuration
•Pilot project candidate
•Field deployment strategy
•Centralized data management strategy
•Geographic Information System (GIS)