Commmunication skills in presentation 2


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Commmunication skills in presentation 2

  1. 1. Submitted by Neha Singla Harkirat Pawan
  2. 2.  Being able to communicate effectively is the most important of all life skills.  Communication is simply the act of transferring information from one place to another, whether this be vocally (using voice) written (using printed or digital media such as books, magazines, websites or emails) visually (using logos, maps, charts or graphs) or nonverbally (using body language, gestures and the tone and pitch of voice).
  3. 3.  Presenting information clearly and effectively is a key skill to get your message or opinion across and, today, presentation skills are required in almost every field.  Whether you are a student, administrator or executive, if you wish to start up your own business, apply for a grant or stand for an elected position, you may very well be asked to make a presentation. This can be a very daunting prospect, our guide is designed to help.
  4. 4.  A presentation is a means of communication which can be adapted to various speaking situations, such as talking to a group, addressing a meeting or briefing a team.
  5. 5. Context Presenter Audience Message Reaction Method Impediments
  6. 6. Preparation is the single most important part of making a successful presentation. This is the crucial foundation and you should dedicate as much time to it as possible avoiding short-cuts. Not only will good preparation ensure that you have thought carefully about the messages that you want (or need) to communicate in you presentation but it will also help boost your confidence.
  7. 7.  The objective  The subject  The audience  The place  Time of day  Length of talk
  8. 8.  Regardless of whether your presentation is going to be delivered formally, such as at work or informally, for a club or perhaps a Best Man's speech. You should always aim to give a clear, well-structured delivery. That is, you should know exactly what you want to say and the order in which you want to say it. Having thought about and planned a good structure will also help to alleviate any nervousness you may be feeling in the build up to your talk.
  9. 9. Blue Sky Thinking (the ideas). Selecting the main points Deciding whether to illustrate. Introduction and conclusion.
  10. 10.  Before you write your presentation, you should already have started to prepare by developing your ideas and selecting the main points to include.  You should structure your presentation with an introduction, the main message or content, and a conclusion.
  11. 11.  Few people are able to give a presentation without notes. Even the most experienced speakers will usually have to hand at least some form of notes to jog their memory and aid their presentation.      You will need to know your own abilities and decide how best to make the presentation. When you first start giving presentations you may feel more confident with more detailed notes. As you become more experienced you may find that you can deliver effectively with less. These methods are: Full Text Notes Notes on Cue Cards Mind Maps.
  12. 12.  You should only use visual aids if they are necessary to maintain interest and assist comprehension in your presentation. Do not use visual aids just to demonstrate your technological competence - doing so may compromise the main point of your presentation getting your messages across clearly and concisely.  If visual aids are used well they will enhance a presentation by adding impact and strengthening audience involvement, yet if they are managed badly they can ruin a presentation.
  13. 13.  Whiteboards and Interactive Whiteboards  Flip chart  Over-head projector (OHP)  Slides  Video  PowerPoint or other presentation software  Handouts
  14. 14.  The practicalities of how you manage your presentation event can make a significant difference to its success.  Highlight some ways that you can manage the actual presentation  Seating  Final Preparation  Coping with Nerves  Creating Rapport
  15. 15.  Many seasoned teachers, lecturers and other presenters feel nervous beforehand despite having given hundreds of presentations. The same is true of actors and actresses, celebrities, politicians, preachers and other people working in the media or in the public eye.  Being nervous is not a problem or a weakness, you just need to channel your nervous energy wisely. On the other hand, being over-confident and not nervous could be a weakness!  The symptoms of nerves can include "butterflies" or a queasy feeling in your stomach, sweaty palms, a dry throat and the panic that your mind has gone blank about your opening lines.
  16. 16.  Practice deep breathing  Drink Water  Smile  Use Visualization Techniques  Self-Massage  Pause  Stop Thinking About Yourself  Slow Down  Relaxation Exercises  Move Around
  17. 17.  At the start of your presentation, you should make it clear whether and when you would prefer to deal with questions - as you go along or at the end of the presentation. • Some speakers prefer questions to be raised as they arise during the presentation. The advantage of this approach is that any misunderstandings can be dealt with as they immediately. However, there is also a danger that the question will disrupt or distract the speaker, or that questions are raised that would have been covered next within the presentation.  Answering Questions
  18. 18.  Talk naturally to your audience  Stand  Vary the tone, pitch and volume of your voice  Make eye contact with your audience  Use visual aids where appropriate, graphs and charts,      diagrams, pictures and video Rehearse your talk and check your timings Prepare and structure your presentation carefully. Introduce the subject Stay focused throughout your presentation Learn to channel any nervous energy, relax but stay alert Answer any questions as honestly and concisely as you can.