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# Excel Graphs Charts

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• 1. For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com Microsoft Excel 2003 Charts and Graphs Chart Examples and Brief Descriptions  Area: line chart showing total area and trends (series order is important – large to small)  Bar/Column: differences shown by length – shows trend differences of same category or comparison between two or more categories  Line: shows trend data  Pie: compares all parts of a whole (totals)  Combination: (not an actual type) you must physically select different categories to be shown by different types (right click on that series and change chart type)  3-D: similar to Bar/Column/Line but gives depth and may add to appearance  Order is important  Can “twist” or rotate chart (corner handle) to give a better view Create a Column Graph Open the file named Excel-OfficeTreats. We will use this file to create and edit charts (graphs). Change the Zoom to 75% to make it easier to select data and view charts. 1. Do some prior thinking about what type chart/graph that will best show what you want (see some basic examples and their description on top of next page) 2. Highlight the data that you want to be graphically represented on your chart  Do not include totals unless you want totals for point of comparison  You will be able to edit this info later  As data changes, this chart will also change to reflect the new data 3. Use the Chart Wizard Button (Insert-Chart) – it is very valuable in setting up the majority of the information you want – then you can “fine-tune” it later The wizard has 4 steps:  Type of chart (see listing at end of these notes)  Data Range (should have already “pre”- selected in 1st step above) For useful Documents like this and Lots of more Educational and Technological Stuff... 1 Visit... www.thecodexpert.com
• 2. For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com  Add Title and Axis labels (X is horizontal, Y is vertical for 2-D graphs)  Choose where you want the graph (same sheet or its own sheet) 4. Select the Range A5 to G9. (Do not include the totals.) 5. Click the Chart Wizard button. 6. A dialog box will appear. Make sure that the Chart type says Column, and the Chart sub- type is Clustered column with 3-D visual effect. (Middle Left). 7. Use the push button to preview your chart. Click Next. 8. Verify the Data range in Step 2 of 4 of the Chart Wizard. Click Next. 9. Step 3 of 4 will allow you to add a Chart Title and Axis labels. 10. Type Treats by Month in the Chart Title box. 11. Type the X axis label (for horizontal info. Note that is the labels of the data columns. (See example for axis labels.) 12. Type the Z axis label (for vertical info. Note that is the labels of the data rows. (See example for axis labels.) Notice the preview window as you type your titles. (NOTE: Y is used for depth) 13. Click Next when finished. 14. No changes are necessary on the next screen (4 of 4). Click Finish. Move the Chart: The chart will be placed in your worksheet. Notice the handles for sizing and moving.  Click anywhere in the white area of the chart and drag to cell A12. Change the Background:  Right click anywhere on the chart and then click Format Chart Area.  Click Custom in the Borders field. Then choose Red in the Colors field.  Click Shadow and Rounded Corners. (Notice the sample in the lower right corner.)  Click OK. For useful Documents like this and Lots of more Educational and Technological Stuff... 2 Visit... www.thecodexpert.com
• 3. For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com  Click on any cell outside of the chart to deselect the chart.  Remember to use Undo if you don't like the results! For useful Documents like this and Lots of more Educational and Technological Stuff... 3 Visit... www.thecodexpert.com
• 4. For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com Resize:  Hold down shift key while stretching bottom right corner “handle” to keep from distorting the proportions Formatting Individual Parts of Your Graph:  Bring up Chart Toolbar – VIEW  Toolbars  Chart (or Click within the chart) (or Right click on the toolbars and select Chart.)  Toolbar buttons: Format, Chart Type, Legend, Data Table, By Row, By Column, Angle Text Downward, Angle Text Upward  Formatting Individual parts of your graph – select the part from the Chart Objects drop-down then click on the Format button (1st button to the right of the Object drop-down)  Category Axis (“x”axis) – Pattern (tick marks), Scale, Font, Number/Text Format, and Alignment  Chart Area – Patterns, Font  Legend – Patterns, Font, Placement  Plot Area- Patterns  Value Axis (“y”axis) – Pattern (tick marks), Scale, Font, Number/Text Format, Alignment  Value Axis (“y”) Major Gridlines – Patterns,  Series – Patterns, Axis (separate axis), Y-Error Bars (amount), Data Labels, Series Order, Options (overlap, gap width)  Drawing: VIEW  Toolbars  Drawing Add other drawing features to existing chart (shapes, text, etc) NOTE: You may also click on the area of the chart that you wish to change and go to the format button. LET’S SELECT VALUES AND CLICK ICONS Changing Chart Types:  Chart Type, Legend, Data Table, By Row, and By Column can be clicked/un-clicked at any time  Type – was selected during wizard (highly recommended) but can be altered by clicking on small drop-down arrow to the right of the Chart Type button. You may also click on the chart and click the chart wizard icon to select a new type.  Legend – toggles back-and-forth showing/not-showing the legend in the graph  Data Table – toggles back-and-forth showing/not-showing the data table within the graph  By Row/By Column – allows you to change which header is on which axis – select one or the other (can be toggled at any time)  Format, Angle Text Downward/Upward are used to format individual parts of the chart (see below) For useful Documents like this and Lots of more Educational and Technological Stuff... 4 Visit... www.thecodexpert.com
• 5. For useful Documents like this and Lots of more Educational and Technological Stuff... Visit... www.thecodexpert.com For useful Documents like this and Lots of more Educational and Technological Stuff... 5 Visit... www.thecodexpert.com