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An introduction to MS Publisher
 

An introduction to MS Publisher

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An introduction to MS Publisher

An introduction to MS Publisher

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    An introduction to MS Publisher An introduction to MS Publisher Document Transcript

    • University of Brighton Using Publisher Simon Whiffin
    • Simon Whiffin Created November 2008 Updated October 2013 Page 2 Contents Introduction ............................................................................................................................................. 3 Getting started......................................................................................................................................... 3 Poster Presentation Template ............................................................................................................. 4 The Publisher Screen Layout.................................................................................................................... 7 Lining everything up................................................................................................................................. 9 Formatting the text................................................................................................................................ 10 Changing the font type ...................................................................................................................... 10 Changing the font colour ................................................................................................................... 10 Inserting Shapes..................................................................................................................................... 12 Inserting text inside the shape........................................................................................................... 12 Formatting the shape......................................................................................................................... 12 Inserting Images..................................................................................................................................... 14 Inserting an image in the foreground................................................................................................ 14 Clip art................................................................................................................................................ 15 Setting an image as the background.................................................................................................. 16 Submitting your work ............................................................................................................................ 19 What makes a successful pamphlet?..................................................................................................... 20 White Space ....................................................................................................................................... 20 Avoid headings set all in capital letters ............................................................................................. 20 Two font maximum............................................................................................................................ 20 Two to Three Colours maximum........................................................................................................ 20 Important........................................................................................................................................... 20
    • Simon Whiffin Created November 2008 Updated October 2013 Page 3 Introduction Publisher is Microsoft’s version of a desktop publishing application that allows you to create documents that require complex formatting such as flyers, brochures, newsletters and handouts. Getting started When you open Microsoft Publisher you will be presented with the following screen Your next step is to select the type of design you want to create. For instance to create a tri-fold Brochure choose Brochures and then select a style for your pamphlet from a list of different Brochure styles
    • Simon Whiffin Created November 2008 Updated October 2013 Page 4 To select a brochure style either double click the style you want or click once and then click the Create button displayed in the bottom right hand corner of the Publisher window Poster Presentation Template Posters tend to be A0 size which is 84.1cm wide by 118.9cm high, which is equivalent to 25 sheets of A4 paper laid out in a 5 X 5 grid. By default there isn’t a template in publisher to do this so we need to create one.  Step One When you open publisher you are prompted to select the template you want to use. As we
    • Simon Whiffin Created November 2008 Updated October 2013 Page 5 need to create our template click the “More Blank Page Sizes” option  Step Two: Next select “Create new page size” option
    • Simon Whiffin Created November 2008 Updated October 2013 Page 6  Step three: once you have clicked the “Create new page size” option you can then set the template size using the “Create New Page” Size dialogue box Give the template a new e.g. “A0PosterTemplate”. Now set the width and height to 84.1cm and 118.9cm respectively. This will produce a portrait poster but if you want the poster presented in landscape style then simply reverse the height and width setting. Finally click OK. you will now see the new template to left of the “Create new page size” option. To use the template simply double click the Icon
    • Simon Whiffin Created November 2008 Updated October 2013 Page 7 The Publisher Screen Layout On the left hand side of the screen is displayed the format Publication Task Pane. This allows you to change the style of your pamphlet by adjusting the Colour Scheme or the font scheme. If you want to hide the task pane click the close (X) button in the top right hand corner By default the brochure design has two pages. To switch between the two pages Click which is at the bottom of the Publisher window.
    • Simon Whiffin Created November 2008 Updated October 2013 Page 8 Each brochure consists of a series of different boxes which either contain text or images. The design I have chosen is this one. Although this layout is set out already I can change any aspect I want.
    • Simon Whiffin Created November 2008 Updated October 2013 Page 9 Lining everything up To the top and left hand side of your template you should see two rulers but if they aren’t visible select the View tab and then check the Rulers tickbox When the rulers are visible this will allow you to line up the objects (e.g. Textbox, Shapes etc) on your poster with the help of guidelines. Pre-set guidelines can be added to the document or you can add horizontal and vertical guidelines where ever you need them. To display guidelines select the “Page Design” tab and then click the “Guides” icon Either select one of the pre-set layouts or to add a horizontal or vertical guide use the options at the bottom of the Guides menu. By default horizontal or vertical guide are inserted in the middle of the document. To re-position a vertical guide hover your cursor over the new guideline when your cursor changes to either two horizontal arrows pointing in opposite directions you can then drag the line by holding down the mouse button. In the case of a horizontal guideline you will see an arrow pointing up and one pointing down when hovering the cursor over the guideline. Tick this box to see the rulers
    • Simon Whiffin Created November 2008 Updated October 2013 Page 10 Formatting the text Changing the font type Just as you would do in Microsoft Word to change the font type from say Arial to Verdana highlight the text to be changed and change the font type using he font toolbar Changing the font colour Highlight the text you want to change and then click the font colour button on the toolbar Drop Caps A drop cap is a large initial character, often used at the beginning of a paragraph in newspapers. To insert a drop cap at the beginning of a paragraph that you have already typed begin by highlighting the first letter to which you wish to apply the drop cap. Then select Drop cap from the format menu to display the Drop Cap Dialogue box TIP Avoid using more than two different font types in your design
    • Simon Whiffin Created November 2008 Updated October 2013 Page 11 You can either chose a default style or create your own style. Here I have changed the font style and colour. You can also change the position of the drop cap, the size of the letter and the number of letters to which the drop cap style is applied. When you have finished designing your drop cap click apply and then OK to see the style applied.
    • Simon Whiffin Created November 2008 Updated October 2013 Page 12 Inserting Shapes Inserting text inside the shape Right mouse click inside the Shape and select Add Text from the pop up menu. Formatting the shape  Setting border width: select the Drawing Tools tab and then click shape outline. To change the size of the border choose “Weight” from the Shape Outline menu.  Changing border colour: this can be done from the Shape outline menu. To change the colour select the colour you want from the colour pallet displayed on the Shape Outline menu. Alternatively you can set the colour to match another colour you have already used say from a picture. Here’s a link to a short clip showing how to do this (no commentary though) Sampling Colour. This is an example of a rounded textbox. To add a shape like this select the Insert tab, click Shapes button and select the shape you want.
    • Simon Whiffin Created November 2008 Updated October 2013 Page 13
    • Simon Whiffin Created November 2008 Updated October 2013 Page 14 Inserting Images You can either insert images to appear in the foreground or set an image as the background upon which you can enter text. Inserting an image in the foreground Click on the picture you want to replace to automatically display the picture toolbar. To change the picture, click the first button the toolbar. Find where you have saved the picture you want to insert. When you have located the image double click the picture and this will insert it into your design Let’s assume that I want to replace this image with one of my own
    • Simon Whiffin Created November 2008 Updated October 2013 Page 15 Clip art If you don’t have any images or are concerned about using images sourced from google then try using Clip art, which is Microsoft’s database of open source (i.e. copyright free) images. The Clip art icon is located on the Insert menu bar. Trying searching on subjects like Medicine, Nursing to view images tagged with those descriptions.
    • Simon Whiffin Created November 2008 Updated October 2013 Page 16 Setting an image as the background First insert the image you want as the background into your design as described above. This is the image I want to set as the background
    • Simon Whiffin Created November 2008 Updated October 2013 Page 17 I want to position the image on the right hand side of the page. Do this by clicking on the image and dragging it across to the right hand side of the page. However, you will notice that the text is now hidden by the image. To reveal the text we need to send the image to the back so that it sits behind the boxes which contain the text. To do this click, Arrange on the toolbar at the top of your screen and select Order and the then click Send to back.
    • Simon Whiffin Created November 2008 Updated October 2013 Page 18 We can now see the text sitting on top of our image but you will notice that the background image is partially obscured by the textboxes. This is because the background colour of the textboxes is set to white. To resolve this click onto the textbox and then select Text Box from the format menu. This will display the Format Text Box dialogue box.
    • Simon Whiffin Created November 2008 Updated October 2013 Page 19 Click the arrow next to the box where the colour is display, select No Fill and finally click OK. Submitting your work In order to upload your pamphlet to turnitin you will have to save it as a PDF file but leave this until you have finished the pamphlet. To save in PDF format click the File Menu and then select “Save and Send” if you’re using Publisher 2010. (If you’re using an earlier version of publisher select “Save As” and then change the file type to PDF). When you’ve clicked on Save and Send you’ll see a button entitled “Create PDF/XPS document” click that button and then click “Create PDF/XPS” to save your pamphlet as a PDF file.
    • Simon Whiffin Created November 2008 Updated October 2013 Page 20 What makes a successful pamphlet? White Space It’s tempting to try and squeeze as much information as you can into a small space but a sea of text is difficult to read. Leaving space between your information can actually guide the reader to the important bits Avoid headings set all in capital letters Our eyes and brain are conditioned to identify lower case letters and words. We also read words by the shape of the word text written all in capital letters makes most words look the same. Two font maximum Using too many font types will make your pamphlet look “busy” and detract from the content. Two to Three Colours maximum Selective use of colour will enhance your pamphlet. Coloured borders, bullets and blocks serve to draw attention to specific details. Avoid colours that not appealing to the eye. For example, bright yellow on a white background. Important Be very careful about using Trust/PCT/NHS logos in your pamphlet. You will almost certainly need consent of the Trust to do so. If you have any doubts then speak to a member of the module team such as Tina Attoe or Erika Thorne