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Placing ILL Requests via ILL Module
 

Placing ILL Requests via ILL Module

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  • Author: Lisa Wynn, SJCPL Circulation

Placing ILL Requests via ILL Module Placing ILL Requests via ILL Module Presentation Transcript

  • Placing ILL Requests via ILL Module May 2008
  • Step 1: Using WorldCat to find Key Information Regarding your Item
    • Go to WorldCat Website ( www. worldcat .org )
    • Next, search for your item…
    • Remember to choose the edition/format you want (book, cd, latest edition, etc.) …If you want an audio form of the book, the edition you choose should, in fact, be in audio...
    • For a Book, you will need the following information from WorldCat (which you can copy and paste into the ILL Module in a bit):
      • Author
      • Title
      • Publication Place
      • Publication Date
      • ISBN of the EDITION you want... The ISBN you want to use should be a 10-digit number. Use the "Edition" tab in WorldCat to see some of the options available for the particular item.
    • For a _____, you will need the following information from WorldCat (which you can copy and paste into the ILL Module in a bit):
      • _____
      • _____
      • _____
      • ISBN of the EDITION you want... The ISBN you want to use should be a 10-digit number. Use the "Edition" tab in WorldCat to see some of the options available for the particular item.
  • Editions Tab
  • Step 2: Create a "Virtual Record" in Millennium
    • Open ILL Module (Use Millennium Drop Menu "Go", then choose "Millennium Control Bar", then choose the ILL icon which is in 2nd Row, 1st Column)
    • Next, choose the "Enter Requests" Icon.
    • Enter Patron's Barcode, or search by Name (using drop menu)
    • Choose the type of material (i.e., Book, etc.)
    • Select "Need By" date; typically this would be 30 days from the date you are creating this virtual record
    • Next, type or copy and paste (from WorldCat) the Author's name
      • FORMAT = Lastname, Firstname
    • Next, type or copy and paste (from WorldCat) the Title
    • Next, type the Publishing Place and Date/Year
      • FORMAT = Place, Year
    • Next, for the "Cited In" field, type: WorldCat
    • Next, for the "Other Info" field, type: pickup at ___ (MAI, CTR, etc.)
    • Next, for the "Limit charges to" field, type the amount the patron is willing to pay for this item (typically, this is "0")
    • Next, for the ISBN field, type of copy and paste (from WorldCat) the 10-Digit ISBN number for the particular edition you wish to request.
    • SAVE!!!!!
    • YOU HAVE CREATED A VIRTUAL RECORD!
    • IT IS NOW UNDER THE "NEW" ICON IN THE ILL MODULE.
  •  
  •  
  • Step 3: Take a look at your "Virtual Record" your created in Millennium
    • Under the "New" icon in the ILL Module, double-click on the "Virtual Record" you want to look at. It should look a lot like the next slide:
  •  
  • Step 4: Place the Request via OCLC/FirstSearch
    • CAUTION: ATTEMPT ONLY IF YOU HAVE BEEN GIVEN PERMISSION TO DO SO
    • Under the "New" icon in the ILL Module, double-click on the "Virtual Record" you are ready to request.
    • In the upper left-hand corner, click on the "Acquire" icon
    • At the top of the box that pops up, it says "Please select the acquisition method to use".
      • Choose "OCLC direct ILL to profile"
    • You have now activated a pop-up screen. Enter as follows:
      • Domain Name/IP: isoill.oclc.org
      • Port: (leave alone--this will be filled in already)
      • Symbol: ISO
      • Authorization Code: 100154418
      • Password: druisl
  •  
    • Next, a calendar screen will pop up. CLICK ON FINISH.
    • You should now have a confirmation screen. Click on the "x" to get out of this screen.
    Red X
    • YOU HAVE PLACED THE HOLD VIA OCLC/FirstSearch! IT IS NOW UNDER THE "PENDING" ICON IN THE ILL MODULE.