Building Up A PMO - A Quick Start


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A quick start guide to setup a PMO for improving the overall result of projects

Published in: Business

Building Up A PMO - A Quick Start

  1. 1. Building Up a PMO – A Quick Start
  2. 2. A Department that centralizes the management, coordinationand best practices to improve the overall results for Projects
  3. 3. Scope Quality Risk Management Audits Knowledge PMO Resource Repository Management Project Objectives Control Unified Communication Consulting & and Reporting Standard PracticesTime Cost • Better predictability for project cycle time and costs • Improved quality of project deliverables • Early identification and proactive management of project issues and risks • Better containment and management of project scope • Centralized repository for project resources and communication • Ensure project success aligned to Business benefits
  4. 4. Project Tracking Project Governance Standard PMImprovement Project Practices/Tools Plan Review Knowledge Repository Project Audit
  5. 5. Project Reporting Resource Centre Maintain consistent practices forConsolidated status reporting •PM Methodology• Provides consolidated view of all project status •Processes•Highlight the risks and issues for the project •Procedures• Follow-up with individual project teams for more details •Best practices• Must receive a status from each project team •TemplatesProject dashboards •Examples• Graphic, visual display •Standards and guidelines• Charts and graphs for overall status and trends •Document repository• One line status per project – green/yellow/red •Knowledge base and Case studies of the work• Drill down on each project for full status completed Project Governance Consulting Centre •Monitor compliance with the actual project plan •Provides common standard and methodology for the projects • Control project constraints (scope, time, cost) •Provide training in PM methodology, tools and best practices •Highlight risks, issues proactively •Provide forms, templates and special support needed to the Project team •Conduct Audits to measure performance & compliance Advanced PMO Services •Collect project metrics related to scope, time and cost for status, performance estimation and improvements •Analyze the metrics for the variance and work completed (Earned Value Management) •Summarize project audits and process improvement program •Maintain the portfolio of projects for resource optimization and prioritization •Share learning and best practices amongst the team
  6. 6. Management (Strategic Responsibilities) PMO (Project Control)Project Manager Project Manager Project Manager(Project Delivery) (Project Delivery) (Project Delivery)
  7. 7. PMO Definition Stakeholder Planning Implementation Operations CommitmentDefine PMO Structure Review and Obtain Assess the existing Conduct workshop Collect Metrics Signoff practices and and training sessionMethodology procedures with the stakeholders Control Project Gain Commitment constraintsServices from Key Prepare a PMO Rollout the PM Tools Stakeholders Manual with detailed and Process Conduct reviewRoles and meetingsResponsibilities description of tools, process and services Manage RisksSuccess Criteria Resolve Issues Publish Dashboards Conduct Audit Initiate Improvement Plans Preserve Knowledge
  8. 8. •Discuss and formalize the PMO Scope, Roles and Responsibility•Finalize upon the metrics, templates, reports and PMO process•Incorporate the existing and new projects with the PMO•Conduct training and workshops for the projects•Collect metrics and hold performance review meetings•Conduct audits and implement improvement programs•Report performance dashboards
  9. 9. Thank You Sadiq Sikandar Project Manager- MBA, PMP® @sikands