How To Identify Communication Barriers & Avoid Them


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How To Identify Communication Barriers & Avoid Them

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How To Identify Communication Barriers & Avoid Them

  1. 1. How to identify communication barriers and avoid them<br />Effective communication is an important process in everyday life. People must be able to communicate effectively with each other on both a personal as well as business level. Breakdowns in the communication processes can lead to benign misunderstandings, or worse, a major disaster. Overcoming the many barriers to communication is more a matter of common sense, practice and effort than any specific skill. Essentially, being an effective communicator means having the skill to recognize if and when there is a barrier to communication and being able to resolve it <br />Create a Good Atmosphere: <br />Communication is always difficult when the atmosphere is wrong—when a person is tired, hungry, angry, busy, or involved with friends. It is also harder to communicate when we are surrounded by distractions that interrupt our conversation. Usually when we try to communicate in such an environment, we are feeling impatient or even angry. Something has happened that we have let bother us and we want it taken care of immediately. When such feelings rule, the spirit of cooperation cannot exist and confusion and hurt feelings often result. In communicating, we need to set aside relaxed times when we are calm and receptive to the Spirit. “The location, setting, or circumstances should be comfortable, private, and conversation-conducive. <br />Choice of Words: <br />The words we use to express our thoughts or feelings can present one of the biggest barriers to effective communication. Sometimes the words we use have a different meaning to those listening than they do to us. At other times, we assume the person we are talking to will understand concepts they have not yet learned about. The message we wish to communicate must first be clear in our own minds. Then, we must use the language that fits the experience and understanding level of our listener. A message given to a fifteen-year-old would be vastly different than the same message given to a four-year-old. <br />Audience Resistance:<br />People often form first impressions on the basis of external factors.  If the first impression is negative, you won't get the person's attention.  Look for characteristics of dress, speech and actions that may be turning people off.  If your dress is too casual, frivolous or distracting, you may be losing listeners.  If your voice is strident, shrill or guttural, people may find you unpleasant to listen to.  In certain areas, regional accents may turn people off.  If you speak with a pronounced regional accent and are doing business in a region where that accent is not commonly heard, you may have to look for ways to overcome this barrier.  You may want to work on acquiring a more generic accent.  Or you may want to spend some time cultivating the person's confidence. <br />Avoid nervousness: <br />The main enemy of a presenter is tension, which ruins the voice, posture, and oftentimes your spontaneity.   The voice becomes higher as the throat tenses.   Shoulders tighten up and the legs start to shake causing unsteadiness. Try not to fight nerves, but welcome them instead Another strategy for overcoming nerves involves performing relaxation exercises or taking deep breaths before you present as a way to reduce tension. <br />Get rid of fear: <br /> <br />If you have fear while you face a huge audience in front you, you can’t present it properly and the audience will not get the message what you planned to deliver. This fear is a barrier for your communication, so be confident and present it perfectly. Before starting you can take deep breath, this will help you to get more relaxation. <br /> <br />Perfection:<br /> <br />Perfectionism severely inhibits communication.  Your goal is to develop a good presentation, not a perfect presentation.   It is unrealistic to know or remember everything about a topic.   Instead, concentrate on developing techniques for remembering main topics, managing memory lapses, and recovering from verbal blunders <br /> <br />Use Your Body language effectively <br /> <br />Effective communication involves more than talking to your audience.   Your body language plays an important role in communication.   Body language, proximity, and eye contact are three main areas of focus in nonverbal communication. If you are marinating this properly you can avoid the barriers of communication.<br /> <br />Facial Expressions:<br /> <br />Keep smile always in your face because it transmits friendliness, warmth, and approachability.   Smiling is often contagious and others will react favorably.   They will be more comfortable around you and more open to the information you are offering. <br /> <br />Posture:   <br /> <br />You communicate numerous messages by the way you hold yourself while presenting.   A person who is slouching or leaning with arms across their chest may be perceived as being uninterested or unapproachable.   Stand erect, while you communicate with others.   Speaking with your back turned or looking at the floor or ceiling should be avoided as it communicates disinterest. <br /> <br />Gestures:  <br /> <br />A lively speaking style captures attention, makes the material more interesting, and facilitates understanding.   Use natural movements to emphasize topics and free, easy arm and hand movements to add personality to your presentation.   If you fail to gesture while speaking, you may be perceived as boring and stiff.   Gesturing too often can also be distracting for some learners. <br /> <br />Maintain eye contact: <br /> <br />While you converse with others keep an eye contact with them. This will help you to build a rapport with the person with whom you communicate. When they feel that you see them as individuals, they are more likely to trust you <br /> <br />Enhance Voice Quality: <br /> <br />Enhance your voice quality. If you are speaking very law, this will not be audible. Soft or monotone voice can cause boredom or disinterest among listeners so try to modulate your pitch. You can try both law and high pitch in your voice to keep them away from monotonous.<br />