Presentation Skills IV - Communication Techniques

Agenda Language / Rhetorical Questions / Paraphrasing Video Presentation - Managing Change Dialogues I - Language Phrases Practice Section - Implementing Change: KPI’s for Human Resources Recap - Next Steps

Language / Rhetorical Questions / Paraphrasing

Video Presentation - Managing Change

Dialogues I - Language Phrases

Practice Section - Implementing Change: KPI’s for Human Resources

Recap - Next Steps

Language Formal v. Informal Personal v. Impersonal Simple v. Complicated Linking Words

Formal v. Informal

Personal v. Impersonal

Simple v. Complicated

Linking Words

Language Phrases Moving on... Asking check-up questions Giving examples Summarising Making comparisons Painting word pictures Video 1

Moving on...

Asking check-up questions

Giving examples

Summarising

Making comparisons

Painting word pictures

Problem I suggest the answer is downsizing We could build a gym in the basement The only way to get commitment is to build teams Our profits dropped by 11% last year We are under too much stress Commitment not authority gets results How can we stop our profits dropping this year? Rhetorical Question Solution

I suggest the answer is downsizing

We could build a gym in the basement

The only way to get commitment is to build teams

Our profits dropped by 11% last year

We are under too much stress

Commitment not authority gets results

How can we stop our profits dropping this year?

Paraphrasing Paraphrasing is a technique which can be used during your presentation AND when answering questions It saves time and aids communication by clarifying points

Paraphrasing is a technique which can be used during your presentation AND when answering questions

It saves time and aids communication by clarifying points

Review how she paraphrases her response to each question Dealing with difficult questions Audience types Video 2 Paraphrasing - Video

Review how she paraphrases her response to each question

Dealing with difficult questions

Audience types

English Language Grid Good language use Language to add to make it better (phrases, words) Incorrect words Pronunciation (word stress, individual sounds Feedback Grid

Presentation Practice Your Company is going to implement a major change program The HR department will co-ordinate Training Programs and performance evaluations for operations staff.

Your Company is going to implement a major change program

The HR department will co-ordinate Training Programs and performance evaluations for operations staff.

Managing Change Fig 1 - The Five Box Model for Sustainable Results

Implementation clear goals clear metrics for measuring success ongoing monitoring knowledge management and sharing Systems are the ‘glue’ that hold change programs together. They define the framework in which the business functions. Key elements are: communication leadership involvement a continuous quality mindset standardisation

clear goals

clear metrics for measuring success

ongoing monitoring

knowledge management and sharing

communication

leadership involvement

a continuous quality mindset

standardisation

Score your organisation: Surprised by a low score? A major automotive supplier carrying out this exercise was horrified to find that its systems scored 2, processes scored 3, tools and techniques scored 4, yielding an overall score of 24. The point is, the scores have to be multiplied together rather than added, because the three elements are interdependent; any one is severely limited without the other two.

Project Approach Three-Phase Approach to Managing Change Projects

Three Views of Processes Across the board - from innovation to billing and dealing with customer complaints - processes need to be customer oriented, fast and smooth.

Managing Change Fig 1 - The Five Box Model for Sustainable Results What Key Performance Indicators (KPI’s) should we use to measure the benefits (outputs) of training?