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Competency map for an instructional designer

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This document presents a Job Description for the role of an Instructional Designer followed by a Job Element Analysis and identifies the competencies required for this role. This document also records …

This document presents a Job Description for the role of an Instructional Designer followed by a Job Element Analysis and identifies the competencies required for this role. This document also records the BARS.

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  • 1. COMPETENCY MAPFOR AN INSTRUCTIONAL DESIGNERThis document presents a Job Description for the role of an Instructional Designer followedby a Job Element Analysis and identifies the competencies required for this role. Thisdocument also records the BARS. By Shyamanta Baruah Shyamanta Baruah | www.beingsam.in
  • 2. COMPETENCY JOB DESCRIPTIONMAP An Instructional Designer is a personFOR AN INSTRUCTIONAL who understandsDESIGNER the systematic process ofObjectives of this Paper translating generalThe objectives of this paper are as follows: principles of learning 1. Create a Job Description for the role of an Instructional Designer and instruction into 2. Identify the competencies required for the role of an plans for Instructional Designer 3. Define the behavioural indicators which demonstrate each instructional competency materials andScope of the Paper learning.The findings of this paper will be useful for any organization,irrespective of the industry, who utilizes technology based training.Summary of FindingsJob description: An Instructional Designer is a person who understandsthe systematic process of translating general principles of learning andinstruction into plans for instructional materials and learning.Job element analysis: There are ten key elements to the job performedby an Instructional Designer.Competencies: There are thirteen key competencies that anInstructional Designer should possess in order to be effective.BARS: Each competency can be measured using BARS and categorizedinto learner, advanced and expert Shyamanta Baruah | www.beingsam.in
  • 3. CONTENTSJob Description .......................................................................................................................... 4 Minimum Requirements .......................................................................................................... 5 Responsibilities ...................................................................................................................... 6Job Element Analysis ................................................................................................................. 7Competencies .......................................................................................................................... 12BARS ....................................................................................................................................... 13Conclusion ............................................................................................................................... 14 Shyamanta Baruah | www.beingsam.in
  • 4. JOB DESCRIPTIONJob Description of an Instructional DesignerAn Instructional Designer understands the systematic process of translating general principles oflearning and instruction into plans for instructional materials and learning. He/She is capable of applyingthe theories and practices of Instructional Design and is capable of identifying what exactly the learnersneed to be supplied wit to meet their learning objectives.An Instructional Designer should be able structure content in such a way that the learners movetowards some pre-defined learning objectives; and should able to create tools to determine if theobjectives were met.An Instructional designer is responsible to analyze learner needs, conceive learning solutions andinterface with complimentary practices to execute the solution. An Instructional Designer developstraining solutions using prescribed tools and according to organizational process, quality, budget, andmilestone standards.An Instructional Designer has the primary purpose of developing training assets (including but notlimited to instructor-led training, application simulations and virtual-web-based training) based on high-level design specifications. The Instructional Designer requires moderate supervision.Organizational Hierarchy Head, Instructional Designer Instructional Instructional Designer Designer Content Writer Content Writer Content Writer Shyamanta Baruah | www.beingsam.in
  • 5. Minimum RequirementsEducation  Any graduate from a recognized university with aggregate of 50% and above.Professional Experience Some experience in developing different training solutions, such as e-learning sessions, application simulations, instructor lead trainings, virtual classrooms, web based training, and job aids.  This includes ability to:  o Research, analyze, design, develop, customize instructional materials for both e-learning and instructor lead training o Work with different types of input material to create instructional content o Apply various Instructional strategies, models and theories to content o Use templates in developing instructional materials o Visualize Content and work with Graphic Designers in the development of Graphics, Animations etc.Technical Skills  He/She should be proficient with MS Office, especially PowerPoint.   He/She should also be proficient with at least two Rapid Authoring tools (for example Captivate and  Articulate) and one sound editing tool (example) Audacity.  He/She should have hands on working experience with Learning Management Systems   He/She should have basic understanding of tools like Flash and Photoshop. Communication  He/She should have excellent command over both written and spoken English.   He/She should demonstrate strong communication skills, and the ability to interact at all levels   He/She should demonstrate strong interpersonal skills and should be able to work with a team Business Orientation  He/She should be able to work with a business team and provide inputs whenever necessary Shyamanta Baruah | www.beingsam.in
  • 6. Responsibilities Conduct training need analysis  Source, review and write raw content required for a project in consultation with an SME  Work with Project Manager (PM) around scope and solution  Write and review storyboards  Work with Voiceovers Artists, Graphic Designers (GD) and programmers to create required assets for a project  Use tools and templates, design and develop learning deliverables in line with project scope  Develop training materials associated with the project including instructor guides, participant guides, hands -on activities, hand-outs, diagrams and pictures, job aids and self-study materials  Perform quality check of produced e-learning modules and other content  Helps business managers to write proposals by providing inputs as and when required  Participate in client meetings as and when required  Shyamanta Baruah | www.beingsam.in
  • 7. JOB ELEMENT ANALYSIS 1. Conduct training need analysisElement Threshold DifferentiatingNeed Analysis S: Analyze explicit needs using S: Analyze even implicit needs standard templates. using techniques like probing. K: Templates K: Templates, probing skill, listening skill, psychology 2. Source, review and write raw content required for a projectElement Threshold DifferentiatingCollaborate with SME S: Communicates with SME S: Makes the SME a part of the project by involving them K: email, telephone K: email, telephone, questioners, interviewsReview raw content S: Reading content and making S: Reading content and grammatical changes identifying flow and content gap. K: Language K: Language, subject matter, flowDocument that any gap that S: Documenting obvious gaps S: Documenting subtle gapsexists like missing sections. and suggesting improvements. K: Curriculum K: Curriculum, subject matter.Create content to fill the gaps 3. Work with Project Manager (PM) around scope and solutionElement Threshold DifferentiatingProvide regular updates S: Sending updates when asked S: Sending updates regularly even when not asked K: Reporting tool Shyamanta Baruah | www.beingsam.in
  • 8. K: Reporting tools, quality processesEscalate any issue effecting S: Reporting issues when the S: Anticipating issues andtime and scope of the project impact is obvious taking corrective measures. K: Communication channels, K: Communication channels, organizational hierarchy organizational hierarchy 4. Write and review storyboardsElement Threshold DifferentiatingCreate learning objectives S: writing learning objectives S: writing learning objectives for each sessions for each session which are measurable K: Course design document, Word processing tool K: Course design document, learning theories, word processing toolCreate storyboards S: writing storyboards in a S: writing storyboards with a prescribed format clear flow and references whenever required K: Instructional design, word processing tools K: Instructional design, best practices, word processing toolsReview Storyboards S: Documenting grammatical S: Documenting grammatical as issues. well content issues. K: Language, word processing K: Language, word processing tool. tool, subject matterCreate voice-over scripts S: Copying text to the S: Making suitable changes to prescribed format from a the script to make it studio storyboard. friendly. K: Word processing tool. K: Word processing tools, voice over recording process, phonetics Shyamanta Baruah | www.beingsam.in
  • 9. Create assessments S: Creates assessments from S: Taking content from the the body text of the storyboard and converting storyboard. them into scenarios. K: Language storyboards K: Language, storyboard, learning theoriesTake sign offs S: Sending documents for sign S: Making sure sign off are off. received on time to avoid re- work. K: Communication channels, organizational hierarchy K: Communication channels, organizational hierarchy 5. Work with Voiceovers Artists, Graphic Designers (GD) and programmersElement Threshold DifferentiatingStoryboard discussions S: Explaining the overall S: Explaining frame by and concept making sure the designers understand the concept K: Communication channels, organizational hierarchy K: Communication channels, organizational hierarchyProduction support S: Providing support when S: Proactively taking part in the required. production process. K: Communication channels, K: Communication channels, organizational hierarchy organizational hierarchy, production process 6. Use tools and templatesElement Threshold DifferentiatingTools S: Using tools when asked S: Proactively suggesting tools that can increase productivity. K: Tools K: ToolsTemplates S: Using prescribed templates S: Knowing the templates existing with the organization and using them K: Related tools to increase productivity. K: Related tools, organization assets library Shyamanta Baruah | www.beingsam.in
  • 10. 7. Develop training materials Element Threshold Differentiating Training Materials S: Developing training material S: Suggesting various training as instructed by a manger material that will enhance learning and developing them K: Course design document K: Instructional design, course design document. Learning theories 8. Perform quality check Element Threshold Differentiating Review produced sessions. S: Reviewing and documenting S: Reviewing and documenting obvious issues subtle issues as well, including, content, grammar and S: Quality policy, related tools functionality. S: Quality policy, related tools, subject matter.9. Helps business managers to write proposals Element Threshold Differentiating Proposal writing S: Providing inputs as asked by S: writing a complete proposal the business managers. K: Business, language, subject K: Word processing tools, matter, project, word language, project processing tools. Shyamanta Baruah | www.beingsam.in
  • 11. 10.Participate in client meetings as and when requiredElement Threshold DifferentiatingPresentations S: Make a presentation in front S: Make a presentation in front of an audience and can deliver of an audience and even canned answers as response. resolve nonstandard queries K: Presentation tools K: Presentation tool, subject matter, business. Shyamanta Baruah | www.beingsam.in
  • 12. COMPETENCIESHere are the competencies essential for a successful instructional designer.  Developing content   Visual thinking   Creativity   Adaptability   Problem solving   Passion for learning   Team work   Leadership   Time management   Communication   Self-motivation   Expert knowledge   Business acumen  Shyamanta Baruah | www.beingsam.in
  • 13. BARSIndicators Learner Advanced ExpertDeveloping content Has the ability to write Has the ability to create Has the ability to write precise and structure and flow. Can a complete piece of grammatically correct expand pointers to content from zero. text in a given format meaningful content. from a given source.Visual thinking Can suggest images that Can suggest images and Can create a complete go with the content. create relevant visual schema, e.g info diagrams. graphic from data.Creativity Is very comfortable with Is mostly comfortable Not comfortable with the statuesque with the statuesque. the statuesque. Always However has the desire looking for avenues of to make improvement. improvement.Adaptability Needs a lot of Needs minimal Doesn’t require any handholding while guidance while adapting guidance while adapting adapting to a new to a new environment. to a new environment. environment.Problem solving Looks up to a senior Can solve most of the Can solve complex every time a new problems on own. problems and design problem occurs. However, needs help if effective solutions. the problem is complex.Passion for learning Only learns when work Keeps up with the Actively acquires skills requires it. relevant skills. that may help the organization to grow.Team work Is capable of working Is capable of working Capable of working and with a familiar team. with a new and diverse leading any team. team.Leadership Is not comfortable with Can lead with explicit Is a natural leader and leadership roles. authority. attains is capable of assuming leadership even without explicit authority.Time management Needs monitoring in Doesn’t require Manages time in an order to meet monitoring in order to order that ensures deadlines. meet deadlines. maximum productivity.Communication Is capable of Is capable of Is capable of communicating using communicating a communicating abstract given templates. developed concept. concepts, drawing information and shape ideas.Self-motivation Motivated enough to Motivated to do some Always motivated to go perform day to day job. extra work if required. an extra mile in order to Shyamanta Baruah | www.beingsam.in
  • 14. achieve excellence.Expert knowledge Has sufficient Has some knowledge of Has vast knowledge and knowledge to perform other related subjects. uses it in order to day to day work. optimize processes.Business acumen Understands the Understands the Has a deep business in superficial business well and can understanding of the level. help business teams in business and is capable proposals etc. of coming up with new revenue opportunities.CONCLUSIONBeing an Instructional Designer is one of the sought after and relevant occupations in a world whereup skilling using mass customization is a need of the hour. Therefore, it is important that an entity putsenough thought in designing this role in order to ensure effectiveness. Shyamanta Baruah | www.beingsam.in
  • 15. ABOUT MEI am a learning architect specializing in blended learning. Currently I work with NationalEntrepreneurship Network where I lead the Entrepreneur Academy, a portal that provides onlineentrepreneurial education for early stage startups.I have 8 years of experience in delivering end to end learning solutions. I have experience of workingacross verticals that include IT, Manufacturing, FMCG, Automotive, Pharma, Finance and Education.I have an MBA in Human Resources (IMDR) and a ‘Certified L&D Manager’ (CAMI). I also have acertification in Digital Marketing from Internet and Mobile Association of India (IAMAI).You can connect with me Twitter and LinkedIn.Visit my blog www.beingsam.in for more resources,