What is Staffing? According to Knootz and ODonnell," The managerial function of staffing involves manning the organizational structure, through proper and effective selection, appraisal and development of personnel to fill the roles designed into the structure. ”The staffing function of management pertains to recruitment, selection, training, development, appraisal and remuneration of personnel.
Features of Staffing Staffing is an important function of management. The basic concern of staffing is management of manpower and human resource. Staffing helps in getting right types of persons on right places (in organization). Staffing is a pervasive function. Staffing is performed by the managers at all levels of management.
Why staffing? To ensure efficient performance of planning, organizing, directing and controlling functions of management. To ensure effective use of technology and other physical resources. To ensure optimum utilization of human resources. To develop human capital. To motivate human resource for better performance.
Pre-staffing stage Before staffing, Human Resource Planning is required as a pre- selection stage. It involves two sub-stages: 1 ) Job analysis 2 ) Manpower planning
Job analysis It basically helps in understanding the nature of specific job. It is identification of various activities performed in a job & the characteristics of the person, the worst situations, the material & equipment necessary for performing the job effectively.
Manpower planning The next step after the job analysis is manpower planning. Manpower planning is a process of determining & ensuring that the organization will have an adequate number of qualified personnel. It helps to ensure the right number & right kind of people at the right place at the right time doing the right things for which they are best suited for achievement of organizational goals.
Staffing process Estimating manpower requirement Recruitment Selection Orientation and placement Training & development Remuneration Performance appraisal Promotion compensation
Estimating manpowerrequirement The very first step in staffing is to plan the manpower inventory required by a concern in order to match them with the job requirements and demands. Therefore, it involves forecasting and determining the future manpower needs of the concern.
Recruitment Once the requirements are notified, the concern invites and solicits applications according to the invitations made to the desirable candidates.
Selection This is the screening step of staffing in which the solicited applications are screened out and suitable candidates are appointed as per the requirements.
Orientation &placementtakes place, the Once screening appointed candidates are made familiar to the work units and work environment through the orientation programmes. placement takes place by putting right man on the right job.
Training &development to develop and grow Training is a part of incentives given to the workers in order them within the concern. Training is generally given according to the nature of activities and scope of expansion in it. The workers are developed by providing them extra benefits of in-depth knowledge of their functional areas.
Remuneration It is a kind of compensation provided monetarily to the employees for their work performances. This is given according to the nature of job- skilled or unskilled, physical or mental, etc. Remuneration forms an important monetary incentive for the employees.
Performance appraisal In order to keep a track or record of the behaviour , attitudes as well as opinions of the workers towards their jobs. For this regular assessment is done to evaluate and supervise different work units in a concern. It is basically concerning to know the development cycle and growth patterns of the employees in a concern.
Promotion Promotion is said to be a non- monetary incentive in which the worker is shifted from a higher job demanding bigger responsibilities. It involves reassignment of an employee to a position having increased responsibilities, more privileges & greater potential.
Retirement Employees must be rewarded with monitory funds along with retirement plans, insurance schemes & other investment schemes after there retirement from the organization they served. This may be the gift from the organization they served for a long period.