Instructional Review Process

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  • 1. Monitoring Processes and Plans: Instructional Review Process Initial Instructional Review School-Based Support  Within the first 3-week First visit held with D/F- former/Intervene schools  Every 2-weeks following . Follow Up 2 nd Instructional Review PMOC Instructional Review Process  Within 1-WEEK  Within 24-hours  Remaining issues may be routed to PMOC  Unresolved issues after follow up may be routed to PMOC. Collaboration & Alignment District Support State Monitoring Team Visit
  • 2. Instructional Review Team Members AssistantPrincipal Principal School-based -Guidance School-based -Reading Coach School-based -Math-Coach School-based -Science Coach School-based -ESOL Instructional Review Team –Reading Coach Instructional Review Team –Math Coach Instructional Review Team –Science Coach Instructional Review Team- ESOL Coach District/Area ESE School-based -ESE Veda, Luwando, Jodi District DOP State DOE Team Monitoring Processes and Plans: IRT
  • 3. Monitoring… Before We Come, Do This Action Steps Person Responsible
    • Compile, organize all mini benchmark data, district IFC, secondary IFC, and findings by teacher, student and subgroups- PMRN data and personal schedule
    School-Based Reading Coach
    • Compile, organize all mini benchmark data, district IFC, secondary IFC, and findings by teacher, student and subgroups- PMRN data and personal schedule
    School-Based Math Coach
    • Compile, organize all mini benchmark data, district IFC, secondary IFC, and findings by teacher, student and subgroups- PMRN data and personal schedule
    School-Based Science Coach
    • ESE data and weak benchmarks that will need support, pull out schedules, enrichment and tutorials
    ESE Specialists
    • ELL student data, weak benchmarks that will need support, pull out schedules, enrichment and tutorials, list supplemental materials, LY, LF rosters, IPT, CELLA scores, Strag. Matrix. What intervention program, master schedule interventions
    ESOL contact
    • Data chats: schedule, Adm. with teachers, teachers with students, master schedule, any teachers on PDP, How is SAI/ELO dollars allocated, What are the SAI/ELO programs being implemented?
    Principal
    • Professional Development- What is the plan and process
    Principal
    • RTI- Who is the team, process and calendar
    Principal
    • Discipline and attendance data
    A.P.
    • Plan for FCAT retakes, Alternative educational opportunities (ie, Exit Option, Credit Recovery, Co-Enrollment, Alternative Secondary Schools?
    Guidance
  • 4. Monitoring: Instructional Review Agenda During, We Do… Task Elementary Middle High Welcome/Introduction 8:30 – 8:35 9:30 – 9:35 8:00 - 8:05
    • School Present Overview
    • School Demographics
    • Staff Roles
    • Staff Schedules (School-Based Coaches)
    • Professional Development Schedule
    • Master Schedule
    • Major Restructuring
    • i.e. Departmentalization/Scheduling
    • Secondary IFC
    • Successful Practices
    • Challenges/Areas of Concerns
    • Follow-up Reviews: School provides update(s)
    8:35 – 9:35 9:35 – 10:35 8:05 - 9:05
    • Data Discussion- 3 Year Trend
    • Grade/AYP
    • Mini Benchmarks/BAT/FAIR
    • Data Chats
    • Attendance
    • Suspensions
    • Follow-up Reviews: Progress Monitoring
    9:35 – 10:35 10:35 – 11:35 9:05 – 10:05 Break 10:35 – 10:45 11:35 – 11:45 10:05 – 10:15 Classroom Walkthroughs 10:45 – 12:15 11:45 – 1:15 10:15 – 11:45 Lunch (District staff will bring lunch) 12:15 – 12:45 1:15 – 1:45 11:45 – 12:15
    • Debriefing by Content Area
    • Reading
    • Math
    • Science
    • Writing
    • Other(s)
    • -School-based coaches will do CWT with content specific instructional review team members
    • -Principal and area director will do CWT with Ed. Program Lead
    12:45 – 1:15 1:45 – 2:15 12:15 – 12:45
    • Develop Action Plan for Support
    • Determine needs
    • Develop Action Steps
    • Identify responsible person(s)
    • Determine timeline for completion
    1:15 – 1:45 2:15 – 3:15 12:45 – 1:15
  • 5. Monitoring After the IRT, We Will… Can Needs met by School-based Support? No Service Request for District Support If, Immediate Support Alignment Facilitator for immediate follow-up Yes Follow-up Ed. Prgram heads & Area Directors Instructional Facilitator Collaboration & Alignment Instructional Facilitator Support Instructional Review Summary
  • 6. How will the District Support You?
    • The district will support you by:
    • Adding more Instructional Facilitators (formally known as coaches) to help you support teachers
    • Technology specialists to help ensure technology is infused into classroom
    • Provide structure for your school-based coaches to get ongoing training and staff development.
    • Providing a district-wide Instructional Focus Calendar.
  • 7.
    • Prevent II
    • Grade A Science or Math Coach
    • Grade B Science or Math Coach
    • Grade C Science or Math Coach
    • Grade D Math and Science Coaches
    • Correct II
    • Grade A Science or Math Coach
    • Grade B Science or Math Coach
    • Grade C Math and Science Coaches, Additional Reading Coach for HS
    • Grade D Math and Science Coaches, Additional Reading Coach for HS
    • Grade F Math and Science Coaches, Additional Reading Coach for HS
    • Intervene Math and Science Coaches, Additional Reading Coach for HS
    How will the District Support You?
  • 8. Tutorials and Extended Learning Models
    • Extended Learning
    • Four day a week before or after school program: two hours of academic support by certified teachers.
    • Does not include any support for additional outdoor time or snack time coverage or associated expenses of such.
    • organized at the school based on specific subgroup needs as evidenced by data.
    • begin on September 14 and continue through March 11.
    • Saturday Camp
    • Eight weeks on Saturdays: four hours of academic support by certified teachers.
    • Beginning Saturday, January 16 and ending Saturday, March 6.
    • Organized at the school level based on specific subgroup needs as well as individual student needs as identified by data trends.
    • From 8:00 AM – 12:00 PM at eligible schools.
    How will the District Support You? Based upon the upcoming allocation, below are models for Extended Learning and Saturday Camp:
  • 9. Title I schools: Allocation towards “modified digital classrooms” Modified digital classroom has: LCD Projector Equipment Cart Interactive Whiteboard Document Camera All orders will be coordinated through the Department of Instructional Technology How will the District Support You? Technology
  • 10.
    • Instructional Technology Facilitators
    • 15 positions that will support schools with the integration of technology into daily classroom practice.
    • Microcomputer Technicians
    • 8 positions that will support schools with technical support, equipment maintenance.
    How will the District Support You Technology
  • 11. District Teams Roles & Responsibilities
    • Instructional Review Teams (IRT)
    • To conduct instructional reviews at DA schools
    • To participate in classroom walkthroughs with school personnel
    • To provide oral report at school debriefing
    • To complete written Instructional Review Summary & Service Request
    • To attend Thursday Collaboration & Alignment meeting to determine support for schools
    • Instructional Support Teams (IST)
    • To provide support to schools as determined by Instructional Review Summary: school based coaching, modeling, training
    • To respond to Service Request generated by the IRTs
    • To document support provided and needed follow up
    • To attend Thursday Collaboration & Alignment meeting to determine support for schools
  • 12. State Team Roles & Responsibilities Reading
            • Work with school-based reading coaches
            • Ensure successful implementation of FAIR
            • Work with teachers on how to utilize the data acquired from FAIR- so teachers can make good choices in altering the plan for the struggling readers
            • CAR-PD- assigned to DOE reading coaches to give professional development to teachers to utilize successful strategies.
  • 13. Educational Program Leads School Assignments Veda Hudge, Director Accountability Luwando Wright-Hines, Director Title I Jody Perry, Director Charter Schools Dr. Joesph Burke, DOE Regional Executive Director Elementary Larkdale ES North Fork ES Park Ridge ES Sunland Park ES Thurgood Marshall ES Westwood Heights ES Middle Parkway MS Plantation MS High Deerfield Beach HS Everglades HS Hallandale HS Monarch HS Northeast HS Piper HS Plantation HS South Broward HS Taravella HS Western HS Blanche Ely HS Boyd Anderson HS Coconut Creek HS Coral Springs HS Dillard HS Hollywood Hills HS South Plantation HS Middle Bair MS Crystal Lake MS Deerfield Beach MS Forest Glen MS Lauderdale Lakes MS Lyons Creek MS Margate MS New Renaissance MS New River MS Olsen MS Pines MS Pompano Beach MS Seminole MS Sunrise MS Westpine MS All Charters Elementary Larkdale ES North Fork ES Sunland Park ES High Blanche Ely HS Boyd Anderson HS Coconut Creek HS Coral Springs HS Dillard HS Hollywood Hills HS South Plantation HS Charters Discovery MS Eagle Acad. MS/HS Imagine/N. Laud. ES Parkway Acad. HS
  • 14. District Contacts Dr. Earlean Smiley, Deputy Superintendent Curriculum (754) 321-2110 Dr. Jeanine Gendron, Director Instructional Technology (754) 321-0475 Paul Houchens, Director Student Assessment & School Performance (754) 321-4257 Dr. Joanne Harrison, Deputy Superintendent Educational Programs & Student Support (754) 321-2100 Leslie M. Brown, Executive Director Educational Programs 754-321-2130 Leah A. Kelly, Executive Director Student Support Services (754) 321-2560 Diane Carr, Executive Director Core Curriculum (754) 321-1850 Ext. 1302 Gracie Diaz Assistant Superintendent Human Resource Development (754)-321-5044 Rise Yevelson, Coordinator Accountability (School Improvement) (754) 321-1891 Veda Hudge, Director Accountability (754) 321-1890 Luwando Wright-Hines, Director Title I (754) 321-1400 Jody Perry, Director Charter School Support (754) 321-2135