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Sheila Fredericks
File Management
Think of your computer as if
it were a file cabinet
Computer C
D
Each file
drawer is a
computer
drive
So it looks like this:
C
D
F
E
Computer
Drive C is the hard drive
you’ll use most often
Inside
each drive
(file drawer)
are folders
So…Drive C might look something like
this: (It just means that there are lots of
folders in Drive C).
C=
That document you’re working on is
also called a file:
This is my
document.
It is also
called
a file.
So how do I save my document?
File
But WAIT! What are “libraries?”
Libraries
are shortcuts
that Microsoft
created to make
it easier to find
the most
used folders.
They are actually located in Drive
C
Every user
has a folder.
Within that folder
are the “libraries.”
But they’re
actually just
folders
To save a Word document file in your
“My Documents” folder
 Click on the Office
button
 Click on Save As
 Click on Documents
 Type in a new name
for your document
 Click on the Save
button
BUT WAIT! I want to save on my
flash drive instead!
 Click on the Office
button
 Click on Save As
 Scroll down to
Computer
 Click on your flash
drive (the drive letter
may be different and
may not say flash drive)
 Type in the new
document name
 Click on the Save
That’s all there is to
file management!

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File management

  • 2. Think of your computer as if it were a file cabinet Computer C D Each file drawer is a computer drive
  • 3. So it looks like this: C D F E Computer
  • 4. Drive C is the hard drive you’ll use most often Inside each drive (file drawer) are folders
  • 5. So…Drive C might look something like this: (It just means that there are lots of folders in Drive C). C=
  • 6. That document you’re working on is also called a file: This is my document. It is also called a file.
  • 7. So how do I save my document? File
  • 8. But WAIT! What are “libraries?” Libraries are shortcuts that Microsoft created to make it easier to find the most used folders.
  • 9. They are actually located in Drive C Every user has a folder. Within that folder are the “libraries.” But they’re actually just folders
  • 10. To save a Word document file in your “My Documents” folder  Click on the Office button  Click on Save As  Click on Documents  Type in a new name for your document  Click on the Save button
  • 11. BUT WAIT! I want to save on my flash drive instead!  Click on the Office button  Click on Save As  Scroll down to Computer  Click on your flash drive (the drive letter may be different and may not say flash drive)  Type in the new document name  Click on the Save
  • 12. That’s all there is to file management!