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Social Media Presentation

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This is a presentation I gave to a group of Oregon 9-1-1 managers and IT professionals in Hood River.

This is a presentation I gave to a group of Oregon 9-1-1 managers and IT professionals in Hood River.


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  • 1. Shawn Pray © 2010
  • 2. What's a Tweet: and Why Should I Care? March 18, 2010 Shawn Pray © 2010
  • 3. Agenda ● What is Social Media? ● Why You Shouldn't Use Social Media ● Why You Should Use Social Media ● Who is Using Social Media in Government? ● Social Media Use at DC911 ● How You Can Use Social Media at Your Agency Shawn Pray © 2010
  • 4. Social Media ● Blogs: Wordpress, Blogger, TypePad ● Microblogs: Twitter, Pownce, Plurk ● Wikis: Pbwiki, WetPaint, WikiDot ● Social Networks: Facebook, LinkedIn, GovLoop ● Bookmarking: Delicious, Fark ● Aggregators: Digg, StumbleUpon ● Photos: Flickr, Picasa, Photobucket ● Video Messaging: YouTube, Blip.tv Shawn Pray © 2010
  • 5. Social Media ● In short, it is global lateral interpersonal communication ● Often times it is viral ● It is always about sharing – Inward (intra-departmental) – Outward (inter-departmental, inter-agency) – Inbound (real-time information gathering) – Outbound (pushing information out) Shawn Pray © 2010
  • 6. Reasons Why You Shouldn't Use Social Media ● Potential security threat ● Classic bureaucracy ● Trustworthiness of information ● Lack of manpower/resources ● FOIA concerns ● TOS & EULA Shawn Pray © 2010
  • 7. Potential Security Threat ● Issue: – SM usage threatens our IT and agency security ● Solution: – Create a SM policy – Train those that will use SM – Control how SM is accessed/updated Shawn Pray © 2010
  • 8. Shawn Pray © 2010
  • 9. Classic Bureaucracy ● Issue: – We get in the way of our own progress ● Solution: – Shift the “we can't because...” thinking to “how do we...” – Create a SM strategy and policy – Do your research and address the naysayers with facts and reason Shawn Pray © 2010
  • 10. Trustworthiness of Information Shawn Pray © 2010
  • 11. Trustworthiness of Information ● Issue: – We can't trust the information we get via SM ● Solution: – We already deal with this over the phone – SM falls in the same category as informants, tip lines, and anonymous surveys – Most people will do and say the right thing – When in doubt, verify as best you can Shawn Pray © 2010
  • 12. Lack of Manpower/Resources ● The Issue: – We can't dedicate someone to SM ● Solution: – It doesn't take as much time as you might think – According to the UK Strategy departments took limited time to utilize SM ● 20 minutes/day for 10 Downing St ● <45 minutes/day for FCO ● 5 minutes-2 hours/day UKTI Shawn Pray © 2010
  • 13. FOIA Concerns ● The Issue: – How do you archive SM content? ● Solution: – Assume SM content is subject to FOIA – Use “Save as Web Page, Complete” when appropriate – Use available services such as Tweetake or Backupify – Do it yourself Shawn Pray © 2010
  • 14. TOS & EULA ● The Issue: – How owns the content? ● Solution: – Read & understand the TOS/EULA – Consult legal – Inquire about modified TOS/EULA – Post content accordingly Shawn Pray © 2010
  • 15. Twitter TOS Shawn Pray © 2010
  • 16. Shawn Pray © 2010
  • 17. Reasons Why You Should Use Social Media ● It's where the public is at ● Emergency management communication ● Real-time information sources ● Transparency ● Alternative media coverage ● Crowdsourcing solutions ● Your people are already using it Shawn Pray © 2010
  • 18. It's Where the Public is At ● Twitter – Reaches 27.3M U.S. people per month – 58% reaches 13-34yo – 24% reaches 35-49yo – 57% reaches HH income $60K-$100K+ – 48% reaches users with no college Shawn Pray © 2010
  • 19. It's Where the Public is At ● Facebook – Reaches 124M U.S. people per month – 64% reaches 13-34yo – 20% reaches 35-49yo – 62% reaches HH income $60K-$100K+ – 47% reaches users with no college Shawn Pray © 2010
  • 20. It's Where the Public is At ● LinkedIn – Reaches 17.9M U.S. people per month – 27% reaches 18-34yo – 69% reaches 35-50+yo – 69% reaches HH income $60K-$100K+ – 47% reaches users with college – 27% reaches those with grad. school Shawn Pray © 2010
  • 21. It's Where the Public is At ● MySpace – Reaches 54.8M U.S. people per month – 64% reaches 13-34yo – 21% reaches 35-49yo – 63% reaches HH income $0-$60K – 58% reaches users with no college Shawn Pray © 2010
  • 22. Emergency Management Communication ● LAFD uses SM tools like Twitter to give the citizens additional avenues of communications – “We think these tools represent a great opportunity for better situational awareness and a more timely response to the specific need of those we proudly serve” - LAFD ● While ICS provides command and control over resources, SM provides command and control over information – In the CA wildfires of 2007, LAFD used Twitter to communicate citizens behind the fire line Shawn Pray © 2010
  • 23. Real-Time Information Sources ● Mumbai Terrorist Attacks of 2008 – Incident information and photos flowed through Twitter and Flickr like wildfire ● Virginia Tech 2007 – The names of all the deceased were posted to Facebook before being officially released ● Sometimes the public has more access to information than we do – Satellite imaging, traffic reports, videos and photos Shawn Pray © 2010
  • 24. Transparency Shawn Pray © 2010
  • 25. Transparency ● People want to know ● People want to participate ● Open Government Directive (12/8/09) – Publish government information online – Improve the quality of government information – Create and institutionalize a culture of open government – Create an enabling policy framework for open government Shawn Pray © 2010
  • 26. Alternative Media Coverage ● SM allows your agency to get out ahead of the media on certain issues and publish factual information ● SM allows you to create your own media virally ● Public trust of traditional media sources is rapidly diminishing – 37% trust the Internet as their primary information source - Forbes Shawn Pray © 2010
  • 27. Crowdsourcing Solutions ● Use the wisdom of the masses to find solutions for your problems and get valuable feedback ● This can be used in all directions ● Hillsborough County, FL using crowdsourcing via SM to get input and ideas on budget cuts – This was driven by the BOCC and their desire to see what the public was willing to give up Shawn Pray © 2010
  • 28. Your People Are Already Using It ● You already have information leakage from your agency ● You're better off to get ahead of the ball and guide your employees on their use of SM as it relates to the job and how SM can be used by your agency ● You probably have an SM evangelist in your organization somewhere Shawn Pray © 2010
  • 29. Who is Using SM in Government? Shawn Pray © 2010
  • 30. SM Use at DC911 ● It all started with me experimenting with a personal Twitter account and then creating an agency Twitter account ● Went to management and then IT with research and facts in hand ● Created SM strategy and game plan ● Created SM policy ● Created employee “How-to” instructions ● Created public “How-to” instructions Shawn Pray © 2010
  • 31. SM Use at DC911 Shawn Pray © 2010
  • 32. SM Use at DC911 ● Started tweeting on DC911 account – Bio indicates that DMs will not be monitored 24/7 – MVAs, SAR missions, fire info, road closures, and hazards – Engaged the public with @ replies ● Improved Twitter implementation – Backupify for archiving – CoTweet to improve agency management of account Shawn Pray © 2010
  • 33. SM Use at DC911 ● Started working on Facebook page – Want to push positive agency content and activities to public – Will be putting electronic versions of our 9-1-1 handouts up on Facebook ● Started tweeting about a recent recruitment ● Created a company profile on LinkedIn – Will eventually tie this in with recruiting – Would like to re-create Oregon APCO/NENA connections on LinkedIn Shawn Pray © 2010
  • 34. SM Use at DC911 ● Future SM plans – Look at mirroring Facebook content on MySpace – Develop an agency blog; public and/or internal – Push some content to YouTube Shawn Pray © 2010
  • 35. How You Can Use SM at Your Agency Shawn Pray © 2010
  • 36. How You Can Use SM at Your Agency ● Do your research → gather data ● Engage and recruit SM evangelists in your agency ● Create a rough SM strategy and game plan – Why do you want to use SM – How do you plan to use it? ● Go to IT/management and present your case ● Update your SM strategy and game plan with IT's input Shawn Pray © 2010
  • 37. How You Can Use SM at Your Agency ● Create a SM policy – Address who will update content – Who will you follow or friend? – What type of access will employees have ● Train your employees on SM your SM policy and game plan, including common security pitfalls Shawn Pray © 2010
  • 38. How You Can Use SM at Your Agency ● Twitter www.twitter.com – For real-time dynamic information use – Emergency information & updates – Recruiting notices – Positive media – Retweet applicable information – Follow 9-1-1, police, fire, EMS agencies only – Use hashtags to increase your message base ● #inBend, #inPDX, #oregon, #911 Shawn Pray © 2010
  • 39. How You Can Use SM at Your Agency ● Twitter Analytics and Apps – TwitterMail www.twitttermail.com – CoTweet www.cotweet.com – TweetDeck www.tweetdeck.com ● Also available as an iPhone app and soon a BB app ● Track several different SM accounts – Twitter Analyzer www.twitteranalyzer.com – TweetStats www.tweetstats.com – Twitterfall www.twitterfall.com Shawn Pray © 2010
  • 40. How You Can Use SM at Your Agency ● Facebook www.facebook.com – Use for static information ● Basic agency information ● 9-1-1 FAQs – Perfect place for soft media releases – Track your projects progress – Public education via Q&A – You can link your FB account to your Twitter account Shawn Pray © 2010
  • 41. How You Can Use SM at Your Agency ● MySpace www.myspace.com – Use similar to Facebook – My Recommendation: mirror FB data ● YouTube www.youtube.com – Perfect for PSAs – Built-in analytics ● bit.ly bit.ly – URL shortener – Track how many people click on your links Shawn Pray © 2010
  • 42. How You Can Use SM at Your Agency ● LinkedIn www.linkedin.com – Professional networking – Create a company profile – Use as a supplement for recruiting ● GovLoop www.govloop.com – Professional networking, more inward – Only for government employees – Good source to exchange and discuss best practices in government agencies Shawn Pray © 2010
  • 43. How You Can Use SM at Your Agency ● WordPress www.wordpress.com – Robust blog platform – Create an agency blog – Another place for soft media releases ● Allows for more public interaction – Built-in analytics ● UberTwitter www.ubertwitter.com – Blackberry app – Access multiple Twitter accounts Shawn Pray © 2010
  • 44. EOF ● Thank you for having me speak on social media ● Please feel free to contact me about SM implementation at your agency and/or best practices for personal/professional SM use ● Shawn Pray – Email: shawnp@deschutes.org – Email: shawnpray@gmail.com – Twitter: @Deschutes911 and @shawnpray – LinkedIn: www.linkedin.com/in/shawnpray – Blog: shawnpray.wordpress.com – Sources: www.delicious.com/shawnpray/socialmedia Shawn Pray © 2010