OSU - Desktop Efficiency
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Transcript

  • 1.
  • 2.
    • Scott Gray
    • Owner, surge technology services
      • Virtual IT Department for small businesses
      • Work with customers to use technology as a tool to support their life and business
    • Also a productivity geek and tech geek, and just a plain geek
  • 3.
    • Basic Tools for Efficiency
    • Productivity Basics
    • Tools for Organization
    • Social Aspects of Tools
  • 4.
    • Technology = Tools
    • Platform Agnostic
      • Don’t Care What You Use
      • Web Apps
        • Generally free
        • Access from any tool
        • Access from Anywhere
        • Offline Concerns
    • Everything is free. Period.
    • Open Source, when possible
  • 5.
    • These are examples, not the only applications available
    • Google-heavy, but with a healthy dose of fear
    • The most important thing about a productivity system is that it works for you.
    • Take my thoughts and ideas and modify them for your own use
  • 6.
    • Web Browser
    • Office Suites
    • Productivity Suites
  • 7.
    • Window to the World
    • Everything will happen in your web browser
    • Firefox
      • Safe
      • Free
      • Fast
      • Multi-Platform
      • Extendible
      • Open Source
  • 8.
    • Word Processor/Spreadsheet/Presentations
    • Google Docs
      • Free
      • Online (web app)
      • Allows collaboration
      • http://docs.google.com
    • Open Office
      • Free
      • Open Source
      • http://www.openoffice.org
  • 9.
    • Mail
    • Calendar
    • Tasks
    • Contacts
    • IM
  • 10.
    • Maybe your most important application(?)
    • Gmail
      • Great way to organize your e-mail
    • http://mail.google.com
    • Aggregate Your E-Mail (decrease your inboxes)
  • 11.
    • Manage Date Based Events
    • http://calendar.google.com
  • 12.
    • You will always need a way to manage your lists
    • Lists may be “things to do”, or “groceries to buy”, or . . .
    • Remember the Milk ( http://www.rmilk.com )
      • Web App
      • Integrates with Google Calendar
      • Computer and Mobile Access
  • 13.
    • Use the Contact Manager in Gmail
    • Or Facebook, Plaxo, or LinkedIN
  • 14.
    • Multi-Client Is Important
    • Meebo – http://www.meebo.com
      • Web Based – don’t need to be on a specific machine
    • Pidgin – http://www.pidgin.im
      • Open Source, free multi-client IM
    • Facebook Chat?
  • 15.
    • R eally
    • S imple
    • S yndication
  • 16.
    • A way to “pull” information from a web site
    • Aggregate “feeds” from various info sources
    • Need an RSS Reader, use Google Reader ( http://reader.google.com )
    • Feed Examples
  • 17.
    • Lots of stuff, how do I keep it straight?
    • Make one page to hold it all
    • Netvibes – http://www.netvibes.com
  • 18.
  • 19.
    • Your brain can only contain a small number of things. Period. No way around it.
    • Carry something to write on.
    • Make it easy
    • Write everything down! You will forget it!
    • I use text messages to my e-mail inbox
  • 20.
    • A place to put things, physical or not
    • Write the “thing” down, then put it in your inbox
    • Process the inbox
      • Dump – Throw it away
      • Do – if you can do it in less than two minutes, just do it
      • Defer – put it on your task list
      • Delegate – tell someone else to do it (and track it on your task list)
  • 21.
    • Reduce your inboxes
      • One e-mail inbox – aggregate to one box
      • One physical inbox – “in” tray or even a cardboard box
      • Use RSS to aggregate many different types of info
        • Websites
        • Facebook feed
        • Twitter feed
        • Event updates
        • Etc. etc.
  • 22.
    • Turn off your email notifications
    • Choose times to check your e-mail
    • Process your inbox completely
    • Try for Inbox Zero - http://www.43folders.com/izero
    • Don’t become a slave to your e-mail
  • 23.
    • Use your task list as a tickler file
    • I only want to think about something when I need to think about something
    • Again, you will not remember things. Put them on a list
  • 24.
    • Productivity Links
      • Inbox Zero - http://www.43folders.com/izero
      • GTD - http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done
      • 43 Folders - http://www.43folders.com
    • I’m a productivity geek. Ask me if you have questions on this.
  • 25.
    • Online storage is becoming more popular
    • Web apps, available anywhere
    • box.net
    • If you use online storage, keep a backup somewhere else. Don’t trust it completely.
  • 26.
    • Delicious – http://www.delicious.com
    • Tagging
    • Firefox Extension
    • Saving Stuff to Read
    • Saving Stuff for Research
  • 27.
    • Freemind – http://freemind.sourceforge.net/wiki/index.php/Main_Page
    • Mindomo - http://www.mindomo.com/
  • 28.
    • Facebook – lots of uses
    • Podcasts – news, info, fun, education
    • Wikis – storage of info (personal notebook)
    • Blogs
      • Personal
      • Business
    • Backup
      • Backup everything
      • If it doesn’t exist in two places, it doesn’t exist
  • 29.
    • Google Docs allows collaborating on documents
    • You can share lists on Remember the Milk
    • You can share delicious bookmarks with anyone
    • (You can even subscribe to an RSS feed of a delicious tag)
    • You can share your Google calendar with anyone
  • 30.
    • Tough line between social and overexposed
    • Be aware of what is password protected and what is not
  • 31.
    • http://www.osu.edu/features/2008/socialmedia/
  • 32.
    • sharplefthander on most services
      • Delicious
      • Twitter
      • YouTube
      • Flickr
      • Last.fm
      • IM
    • http://www.sharplefthander.com – Personal blog
    • http://www.surgetechservices.com
    • [email_address] if you have any questions