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OSU - Desktop Efficiency
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OSU - Desktop Efficiency

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  • Transcript

    • 1.
    • 2.
      • Scott Gray
      • Owner, surge technology services
        • Virtual IT Department for small businesses
        • Work with customers to use technology as a tool to support their life and business
      • Also a productivity geek and tech geek, and just a plain geek
    • 3.
      • Basic Tools for Efficiency
      • Productivity Basics
      • Tools for Organization
      • Social Aspects of Tools
    • 4.
      • Technology = Tools
      • Platform Agnostic
        • Don’t Care What You Use
        • Web Apps
          • Generally free
          • Access from any tool
          • Access from Anywhere
          • Offline Concerns
      • Everything is free. Period.
      • Open Source, when possible
    • 5.
      • These are examples, not the only applications available
      • Google-heavy, but with a healthy dose of fear
      • The most important thing about a productivity system is that it works for you.
      • Take my thoughts and ideas and modify them for your own use
    • 6.
      • Web Browser
      • Office Suites
      • Productivity Suites
    • 7.
      • Window to the World
      • Everything will happen in your web browser
      • Firefox
        • Safe
        • Free
        • Fast
        • Multi-Platform
        • Extendible
        • Open Source
    • 8.
      • Word Processor/Spreadsheet/Presentations
      • Google Docs
        • Free
        • Online (web app)
        • Allows collaboration
        • http://docs.google.com
      • Open Office
        • Free
        • Open Source
        • http://www.openoffice.org
    • 9.
      • Mail
      • Calendar
      • Tasks
      • Contacts
      • IM
    • 10.
      • Maybe your most important application(?)
      • Gmail
        • Great way to organize your e-mail
      • http://mail.google.com
      • Aggregate Your E-Mail (decrease your inboxes)
    • 11.
      • Manage Date Based Events
      • http://calendar.google.com
    • 12.
      • You will always need a way to manage your lists
      • Lists may be “things to do”, or “groceries to buy”, or . . .
      • Remember the Milk ( http://www.rmilk.com )
        • Web App
        • Integrates with Google Calendar
        • Computer and Mobile Access
    • 13.
      • Use the Contact Manager in Gmail
      • Or Facebook, Plaxo, or LinkedIN
    • 14.
      • Multi-Client Is Important
      • Meebo – http://www.meebo.com
        • Web Based – don’t need to be on a specific machine
      • Pidgin – http://www.pidgin.im
        • Open Source, free multi-client IM
      • Facebook Chat?
    • 15.
      • R eally
      • S imple
      • S yndication
    • 16.
      • A way to “pull” information from a web site
      • Aggregate “feeds” from various info sources
      • Need an RSS Reader, use Google Reader ( http://reader.google.com )
      • Feed Examples
    • 17.
      • Lots of stuff, how do I keep it straight?
      • Make one page to hold it all
      • Netvibes – http://www.netvibes.com
    • 18.
    • 19.
      • Your brain can only contain a small number of things. Period. No way around it.
      • Carry something to write on.
      • Make it easy
      • Write everything down! You will forget it!
      • I use text messages to my e-mail inbox
    • 20.
      • A place to put things, physical or not
      • Write the “thing” down, then put it in your inbox
      • Process the inbox
        • Dump – Throw it away
        • Do – if you can do it in less than two minutes, just do it
        • Defer – put it on your task list
        • Delegate – tell someone else to do it (and track it on your task list)
    • 21.
      • Reduce your inboxes
        • One e-mail inbox – aggregate to one box
        • One physical inbox – “in” tray or even a cardboard box
        • Use RSS to aggregate many different types of info
          • Websites
          • Facebook feed
          • Twitter feed
          • Event updates
          • Etc. etc.
    • 22.
      • Turn off your email notifications
      • Choose times to check your e-mail
      • Process your inbox completely
      • Try for Inbox Zero - http://www.43folders.com/izero
      • Don’t become a slave to your e-mail
    • 23.
      • Use your task list as a tickler file
      • I only want to think about something when I need to think about something
      • Again, you will not remember things. Put them on a list
    • 24.
      • Productivity Links
        • Inbox Zero - http://www.43folders.com/izero
        • GTD - http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done
        • 43 Folders - http://www.43folders.com
      • I’m a productivity geek. Ask me if you have questions on this.
    • 25.
      • Online storage is becoming more popular
      • Web apps, available anywhere
      • box.net
      • If you use online storage, keep a backup somewhere else. Don’t trust it completely.
    • 26.
      • Delicious – http://www.delicious.com
      • Tagging
      • Firefox Extension
      • Saving Stuff to Read
      • Saving Stuff for Research
    • 27.
      • Freemind – http://freemind.sourceforge.net/wiki/index.php/Main_Page
      • Mindomo - http://www.mindomo.com/
    • 28.
      • Facebook – lots of uses
      • Podcasts – news, info, fun, education
      • Wikis – storage of info (personal notebook)
      • Blogs
        • Personal
        • Business
      • Backup
        • Backup everything
        • If it doesn’t exist in two places, it doesn’t exist
    • 29.
      • Google Docs allows collaborating on documents
      • You can share lists on Remember the Milk
      • You can share delicious bookmarks with anyone
      • (You can even subscribe to an RSS feed of a delicious tag)
      • You can share your Google calendar with anyone
    • 30.
      • Tough line between social and overexposed
      • Be aware of what is password protected and what is not
    • 31.
      • http://www.osu.edu/features/2008/socialmedia/
    • 32.
      • sharplefthander on most services
        • Delicious
        • Twitter
        • YouTube
        • Flickr
        • Last.fm
        • IM
      • http://www.sharplefthander.com – Personal blog
      • http://www.surgetechservices.com
      • [email_address] if you have any questions

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