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<ul><li>Scott Gray </li></ul><ul><li>Owner, surge technology services </li></ul><ul><ul><li>Virtual IT Department for smal...
<ul><li>Basic Tools for Efficiency </li></ul><ul><li>Productivity Basics </li></ul><ul><li>Tools for Organization </li></u...
<ul><li>Technology = Tools </li></ul><ul><li>Platform Agnostic </li></ul><ul><ul><li>Don’t Care What You Use </li></ul></u...
<ul><li>These are examples, not the only applications available </li></ul><ul><li>Google-heavy, but with a healthy dose of...
<ul><li>Web Browser </li></ul><ul><li>Office Suites </li></ul><ul><li>Productivity Suites </li></ul>
<ul><li>Window to the World </li></ul><ul><li>Everything will happen in your web browser </li></ul><ul><li>Firefox </li></...
<ul><li>Word Processor/Spreadsheet/Presentations </li></ul><ul><li>Google Docs </li></ul><ul><ul><li>Free </li></ul></ul><...
<ul><li>Mail </li></ul><ul><li>Calendar </li></ul><ul><li>Tasks </li></ul><ul><li>Contacts </li></ul><ul><li>IM </li></ul>
<ul><li>Maybe your most important application(?) </li></ul><ul><li>Gmail </li></ul><ul><ul><li>Great way to organize your ...
<ul><li>Manage Date Based Events </li></ul><ul><li>http://calendar.google.com </li></ul>
<ul><li>You will always need a way to manage your lists </li></ul><ul><li>Lists may be “things to do”, or “groceries to bu...
<ul><li>Use the Contact Manager in Gmail </li></ul><ul><li>Or Facebook, Plaxo, or LinkedIN </li></ul>
<ul><li>Multi-Client Is Important </li></ul><ul><li>Meebo –  http://www.meebo.com </li></ul><ul><ul><li>Web Based – don’t ...
<ul><li>R  eally </li></ul><ul><li>S  imple </li></ul><ul><li>S  yndication </li></ul>
<ul><li>A way to “pull” information from a web site </li></ul><ul><li>Aggregate “feeds” from various info sources </li></u...
<ul><li>Lots of stuff, how do I keep it straight? </li></ul><ul><li>Make one page to hold it all </li></ul><ul><li>Netvibe...
<ul><li>Your brain can only contain a small number of things.  Period.  No way around it. </li></ul><ul><li>Carry somethin...
<ul><li>A place to put things, physical or not </li></ul><ul><li>Write the “thing” down, then put it in your inbox </li></...
<ul><li>Reduce your inboxes </li></ul><ul><ul><li>One e-mail inbox – aggregate to one box </li></ul></ul><ul><ul><li>One p...
<ul><li>Turn off your email notifications </li></ul><ul><li>Choose times to check your e-mail </li></ul><ul><li>Process yo...
<ul><li>Use your task list as a tickler file </li></ul><ul><li>I only want to think about something when I need to think a...
<ul><li>Productivity Links </li></ul><ul><ul><li>Inbox Zero -  http://www.43folders.com/izero </li></ul></ul><ul><ul><li>G...
<ul><li>Online storage is becoming more popular </li></ul><ul><li>Web apps, available anywhere </li></ul><ul><li>box.net <...
<ul><li>Delicious –  http://www.delicious.com </li></ul><ul><li>Tagging </li></ul><ul><li>Firefox Extension </li></ul><ul>...
<ul><li>Freemind –  http://freemind.sourceforge.net/wiki/index.php/Main_Page </li></ul><ul><li>Mindomo -  http://www.mindo...
<ul><li>Facebook – lots of uses </li></ul><ul><li>Podcasts – news, info, fun, education </li></ul><ul><li>Wikis – storage ...
<ul><li>Google Docs allows collaborating on documents </li></ul><ul><li>You can share lists on Remember the Milk </li></ul...
<ul><li>Tough line between social and overexposed </li></ul><ul><li>Be aware of what is password protected and what is not...
<ul><li>http://www.osu.edu/features/2008/socialmedia/   </li></ul>
<ul><li>sharplefthander on most services </li></ul><ul><ul><li>Delicious </li></ul></ul><ul><ul><li>Twitter </li></ul></ul...
OSU - Desktop Efficiency
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OSU - Desktop Efficiency

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  • Transcript of "OSU - Desktop Efficiency"

    1. 1.
    2. 2. <ul><li>Scott Gray </li></ul><ul><li>Owner, surge technology services </li></ul><ul><ul><li>Virtual IT Department for small businesses </li></ul></ul><ul><ul><li>Work with customers to use technology as a tool to support their life and business </li></ul></ul><ul><li>Also a productivity geek and tech geek, and just a plain geek </li></ul>
    3. 3. <ul><li>Basic Tools for Efficiency </li></ul><ul><li>Productivity Basics </li></ul><ul><li>Tools for Organization </li></ul><ul><li>Social Aspects of Tools </li></ul>
    4. 4. <ul><li>Technology = Tools </li></ul><ul><li>Platform Agnostic </li></ul><ul><ul><li>Don’t Care What You Use </li></ul></ul><ul><ul><li>Web Apps </li></ul></ul><ul><ul><ul><li>Generally free </li></ul></ul></ul><ul><ul><ul><li>Access from any tool </li></ul></ul></ul><ul><ul><ul><li>Access from Anywhere </li></ul></ul></ul><ul><ul><ul><li>Offline Concerns </li></ul></ul></ul><ul><li>Everything is free. Period. </li></ul><ul><li>Open Source, when possible </li></ul>
    5. 5. <ul><li>These are examples, not the only applications available </li></ul><ul><li>Google-heavy, but with a healthy dose of fear </li></ul><ul><li>The most important thing about a productivity system is that it works for you. </li></ul><ul><li>Take my thoughts and ideas and modify them for your own use </li></ul>
    6. 6. <ul><li>Web Browser </li></ul><ul><li>Office Suites </li></ul><ul><li>Productivity Suites </li></ul>
    7. 7. <ul><li>Window to the World </li></ul><ul><li>Everything will happen in your web browser </li></ul><ul><li>Firefox </li></ul><ul><ul><li>Safe </li></ul></ul><ul><ul><li>Free </li></ul></ul><ul><ul><li>Fast </li></ul></ul><ul><ul><li>Multi-Platform </li></ul></ul><ul><ul><li>Extendible </li></ul></ul><ul><ul><li>Open Source </li></ul></ul>
    8. 8. <ul><li>Word Processor/Spreadsheet/Presentations </li></ul><ul><li>Google Docs </li></ul><ul><ul><li>Free </li></ul></ul><ul><ul><li>Online (web app) </li></ul></ul><ul><ul><li>Allows collaboration </li></ul></ul><ul><ul><li>http://docs.google.com </li></ul></ul><ul><li>Open Office </li></ul><ul><ul><li>Free </li></ul></ul><ul><ul><li>Open Source </li></ul></ul><ul><ul><li>http://www.openoffice.org </li></ul></ul>
    9. 9. <ul><li>Mail </li></ul><ul><li>Calendar </li></ul><ul><li>Tasks </li></ul><ul><li>Contacts </li></ul><ul><li>IM </li></ul>
    10. 10. <ul><li>Maybe your most important application(?) </li></ul><ul><li>Gmail </li></ul><ul><ul><li>Great way to organize your e-mail </li></ul></ul><ul><li>http://mail.google.com </li></ul><ul><li>Aggregate Your E-Mail (decrease your inboxes) </li></ul>
    11. 11. <ul><li>Manage Date Based Events </li></ul><ul><li>http://calendar.google.com </li></ul>
    12. 12. <ul><li>You will always need a way to manage your lists </li></ul><ul><li>Lists may be “things to do”, or “groceries to buy”, or . . . </li></ul><ul><li>Remember the Milk ( http://www.rmilk.com ) </li></ul><ul><ul><li>Web App </li></ul></ul><ul><ul><li>Integrates with Google Calendar </li></ul></ul><ul><ul><li>Computer and Mobile Access </li></ul></ul>
    13. 13. <ul><li>Use the Contact Manager in Gmail </li></ul><ul><li>Or Facebook, Plaxo, or LinkedIN </li></ul>
    14. 14. <ul><li>Multi-Client Is Important </li></ul><ul><li>Meebo – http://www.meebo.com </li></ul><ul><ul><li>Web Based – don’t need to be on a specific machine </li></ul></ul><ul><li>Pidgin – http://www.pidgin.im </li></ul><ul><ul><li>Open Source, free multi-client IM </li></ul></ul><ul><li>Facebook Chat? </li></ul>
    15. 15. <ul><li>R eally </li></ul><ul><li>S imple </li></ul><ul><li>S yndication </li></ul>
    16. 16. <ul><li>A way to “pull” information from a web site </li></ul><ul><li>Aggregate “feeds” from various info sources </li></ul><ul><li>Need an RSS Reader, use Google Reader ( http://reader.google.com ) </li></ul><ul><li>Feed Examples </li></ul>
    17. 17. <ul><li>Lots of stuff, how do I keep it straight? </li></ul><ul><li>Make one page to hold it all </li></ul><ul><li>Netvibes – http://www.netvibes.com </li></ul>
    18. 18.
    19. 19. <ul><li>Your brain can only contain a small number of things. Period. No way around it. </li></ul><ul><li>Carry something to write on. </li></ul><ul><li>Make it easy </li></ul><ul><li>Write everything down! You will forget it! </li></ul><ul><li>I use text messages to my e-mail inbox </li></ul>
    20. 20. <ul><li>A place to put things, physical or not </li></ul><ul><li>Write the “thing” down, then put it in your inbox </li></ul><ul><li>Process the inbox </li></ul><ul><ul><li>Dump – Throw it away </li></ul></ul><ul><ul><li>Do – if you can do it in less than two minutes, just do it </li></ul></ul><ul><ul><li>Defer – put it on your task list </li></ul></ul><ul><ul><li>Delegate – tell someone else to do it (and track it on your task list) </li></ul></ul>
    21. 21. <ul><li>Reduce your inboxes </li></ul><ul><ul><li>One e-mail inbox – aggregate to one box </li></ul></ul><ul><ul><li>One physical inbox – “in” tray or even a cardboard box </li></ul></ul><ul><ul><li>Use RSS to aggregate many different types of info </li></ul></ul><ul><ul><ul><li>Websites </li></ul></ul></ul><ul><ul><ul><li>Facebook feed </li></ul></ul></ul><ul><ul><ul><li>Twitter feed </li></ul></ul></ul><ul><ul><ul><li>Event updates </li></ul></ul></ul><ul><ul><ul><li>Etc. etc. </li></ul></ul></ul>
    22. 22. <ul><li>Turn off your email notifications </li></ul><ul><li>Choose times to check your e-mail </li></ul><ul><li>Process your inbox completely </li></ul><ul><li>Try for Inbox Zero - http://www.43folders.com/izero </li></ul><ul><li>Don’t become a slave to your e-mail </li></ul>
    23. 23. <ul><li>Use your task list as a tickler file </li></ul><ul><li>I only want to think about something when I need to think about something </li></ul><ul><li>Again, you will not remember things. Put them on a list </li></ul>
    24. 24. <ul><li>Productivity Links </li></ul><ul><ul><li>Inbox Zero - http://www.43folders.com/izero </li></ul></ul><ul><ul><li>GTD - http://www.43folders.com/2004/09/08/getting-started-with-getting-things-done </li></ul></ul><ul><ul><li>43 Folders - http://www.43folders.com </li></ul></ul><ul><li>I’m a productivity geek. Ask me if you have questions on this. </li></ul>
    25. 25. <ul><li>Online storage is becoming more popular </li></ul><ul><li>Web apps, available anywhere </li></ul><ul><li>box.net </li></ul><ul><li>If you use online storage, keep a backup somewhere else. Don’t trust it completely. </li></ul>
    26. 26. <ul><li>Delicious – http://www.delicious.com </li></ul><ul><li>Tagging </li></ul><ul><li>Firefox Extension </li></ul><ul><li>Saving Stuff to Read </li></ul><ul><li>Saving Stuff for Research </li></ul>
    27. 27. <ul><li>Freemind – http://freemind.sourceforge.net/wiki/index.php/Main_Page </li></ul><ul><li>Mindomo - http://www.mindomo.com/ </li></ul>
    28. 28. <ul><li>Facebook – lots of uses </li></ul><ul><li>Podcasts – news, info, fun, education </li></ul><ul><li>Wikis – storage of info (personal notebook) </li></ul><ul><li>Blogs </li></ul><ul><ul><li>Personal </li></ul></ul><ul><ul><li>Business </li></ul></ul><ul><li>Backup </li></ul><ul><ul><li>Backup everything </li></ul></ul><ul><ul><li>If it doesn’t exist in two places, it doesn’t exist </li></ul></ul>
    29. 29. <ul><li>Google Docs allows collaborating on documents </li></ul><ul><li>You can share lists on Remember the Milk </li></ul><ul><li>You can share delicious bookmarks with anyone </li></ul><ul><li>(You can even subscribe to an RSS feed of a delicious tag) </li></ul><ul><li>You can share your Google calendar with anyone </li></ul>
    30. 30. <ul><li>Tough line between social and overexposed </li></ul><ul><li>Be aware of what is password protected and what is not </li></ul>
    31. 31. <ul><li>http://www.osu.edu/features/2008/socialmedia/ </li></ul>
    32. 32. <ul><li>sharplefthander on most services </li></ul><ul><ul><li>Delicious </li></ul></ul><ul><ul><li>Twitter </li></ul></ul><ul><ul><li>YouTube </li></ul></ul><ul><ul><li>Flickr </li></ul></ul><ul><ul><li>Last.fm </li></ul></ul><ul><ul><li>IM </li></ul></ul><ul><li>http://www.sharplefthander.com – Personal blog </li></ul><ul><li>http://www.surgetechservices.com </li></ul><ul><li>[email_address] if you have any questions </li></ul>
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