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New Version of Google Docs

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    New Version of Google Docs New Version of Google Docs Presentation Transcript

    • Click on Create New
      Choose Document
      Click on Untitleddocument and type a name for your file
      Click OK
      Start at Google Docs Home page
      Click on the page to type
      Note: the pages will save automatically every few seconds or so
    • Go to Insert –Picture or click on the Picture button
      Click on Choose File
      Find the picture on your hardrive and click Open and thenupload
      Resize by clicking and dragging on the corners
      Right click on picture to hyperlink to a website
    • To add a picture from the Internet
      Click on the picture so it is in its own page
      Click on URL
      Paste into URL box
    • To add a picture from Google
      Type a search term
      Choose a type from the dropdown menuand then click on Search Images
      Click on the picture you will use and then click Select
      Warning: Be aware when using this with children that a limited number of images are shown (as they are free Creative Commons) and they are not always appropriate.
    • To add a picture from Picasa
      Click on a folder of photos
      Click on the picture you will use and then click Select
      If you have a blog, your photos are automatically saved to Picasa
    • Hyperlink to websites by highlighting text and then clicking on the Hyperlink button
      Paste in the address, click OK
      Quick tip:
      Paste the internet address straight onto the page and press the Space bar after. The link will be highlighted.
    • Hyperlink to email addresses by highlighting text and then clicking on the Hyperlink button
      Type in the email, click OK
      Quick tip:
      Paste the email address straight onto the page and press the Space bar after. The link will be highlighted.
    • A Bookmark is a pointer that you can hyperlink to
      Before you hyperlink, click on where the bookmark will go in a document
      Go to Insert Bookmark, repeat for other ‘Bookmarks’
      Link to the Bookmark by highlighting text (to hyperlink)or photos, click on the Hyperlinkbutton andchoose Bookmark
      Select the BookmarkClick OK
    • Type 3/4press space, converts to ¾
      Type (c) press space, converts to ©.
      Create your own autocorrects, click Tools - Preferences, and enter words into the list.
      Click OK
    • Save a copy of a file by going to File – Make a Copy, you can make copies of files that other people have allowed you access to
      Look at previous versionsby going to File – SeeRevision History
      Click on a revision date, the colours show who edited and what they changed.
    • Download a Google Doc toyour computer
      Go to File – Download as
      Choose a setting
      You will be asked if you wouldlike to Save the file or Openwith…
    • Go to File – Page Setupto set your printing options
      If you want Page numbers to show then press cancel and go to Insert page number (choose from Top of page or bottom of page)
      Go to File – Print
      Click Print, check the settings and then click Print
    • Go to Insert – Drawing
      Use the Drawing tools to create graphics
      Use the Shape tools to create mindmaps or flow charts
      Add text or pictures by clicking on the text button or picture button
      Click Save and Close when finished
    • Highlight the text
      Go to Insert – Comment
      Type and click Comment
      Add to discussion, click on the comment. add new post, click Reply
      Others can add to the comments by following the above instruction
      The discussion can be resolved and removed from the page but can still be accessed through the Comments button
    • The discussion can be resolved and removed from the page by clicking on the comment and selecting Resolve
      It can still be accessed through the Comments buttonand selecting ‘Show Comment Stream’
      You can read the comment or you can choose to reopen the comment stream
      You can also click on Documentstats to see activity
    • Click at the end of the word that the Footnote refers to
      Go to Insert – Footnote
      Type in the Footnote (you are take to the bottom of the page
      When you return to thetop of the page there will be a number after the word you last clicked on relating to the footnote
      If you want to delete a footnote, delete text in the usual way
    • Click where you would like the symbol to go
      Go to Insert – Special Characters
      Click on a character
      Click on OK
    • Click where you would like the line to go
      Go to Insert –Horizontal Line
      It will appear
      Click where you would like to insert the page break
      Go to Insert – Page Break
      Default view is paginated, go to View –Document view – Compact if you would like
      Your document to flow
    • Go to Insert – Header or Insert - Footer
      Type in a heading, change fonts, styles, size and colour, insert symbols or pictures
    • Make headings in your document by highlighting the text that is going to be a heading
      Goto Normal Text dropdown menu and select one of the heading formats (repeat for all headings)
      Click where the Table of Contents will go
      Go to Insert – Table of Contents
      The Table of Contents will appear
      If you add more headings click on the refresh button to add more headings
    • Translate the document into another language
      Go to Tools – Translate Document
      Choose a Language from the dropdown menu
      Click OK
      You will return to a copy of thedocument and it will be fully translated
    • Find a definition of a word
      Highlight the word
      Go to Tools – Define
      The definition willappear
      Find word count of your document
      Go to Tools – Word Count
      The Word Count willappear
    • Insert a Table by going to Table – Insert Table
      Click and drag to select number of cells
      Type in cells
    • Border Colours
      Click in a cell
      Go to Table –Table Properties
      Under TableBorder select a colour and line width, click OK
      Cell Colours
      Highlight the cells to be coloured
      Go to Table – Table Properties
      Click on CellBackground Colour, select a colour
      Click on OK
    • Cell Dimension
      Click in a cell or highlight columns or rows
      Go to Table – Table Properties
      Set desired Column width by typing in a number
      Set desired row height by typing in a number
      Click OK
    • Insert pictures
      Click in a cell, click on Insert Image
      Click on Choose File, find a picture, click Open, then click OK
      The picture will be in the table
    • Click in a cell
      Go to Table and select
    • Start at Google Docs Home page
      Click the Upload button.
      Click on Files or Folders. (Click Open)
      Or you can drag and drop files from your computer into your Docs list
      Click Start Upload.
      Click on the file name when upload is finished, click on the file nameto view.
    • Change your View
      Click View - Compact Controls
      This will give you more space to edit with
      Go back to View – Compact Controls to revert to original view
    • You can share documents with others
      Click on the Share button
      Type in the email addressesof the recipients or click onchoose from Contacts (seemore about this on next slide)
      Click Share and Save
      Click Done
    • You can share documents with others and send as a group
      Click on the Share button
      Click in the Add People click on Choose from Contacts
      Click on Search and start typing a name, clickon it if it is the right name continue until you have all the names you require. If you want to make them a new group then click on Saveas Group.
      Click Done. Click and Share and Save. Click Done.
      For more choices see following slides.
    • You can share documents with others and send as a group
      Click on the Share button
      Click in the Add People click on Choose from Contacts
      Click on a group
      Click on All next to Select. If you want to make them a new group then click on Saveas Group.
      Click Done. Click and Share and Save. Click Done.
    • Embed your documents into a Wiki or Blog
      Go to Collaborate
      Click Publish to the Web
      Click on Start Publishing
      Click OK
    • Embed your documents into a Wiki or Blog
      You can copy the link to send to others so that they can access the document
      OR
      Copy the embed code to embedinto wikis and blogs
      Click Close
    • Click on the Edit button in your Wiki
      Click on the Widget button in the toolbar and then Other
      Paste the code in
      You might have to add a little bit extra code to set the size of the Google Doc
    • Click on the HTML button in your blog
      Click where the Doc is going to go
      Paste the code in
      You might have to add a little bit extra code to set the size of the Google Doc