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New Version of Google Docs

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New Version of Google Docs New Version of Google Docs Presentation Transcript

  • Click on Create New
    Choose Document
    Click on Untitleddocument and type a name for your file
    Click OK
    Start at Google Docs Home page
    Click on the page to type
    Note: the pages will save automatically every few seconds or so
  • Go to Insert –Picture or click on the Picture button
    Click on Choose File
    Find the picture on your hardrive and click Open and thenupload
    Resize by clicking and dragging on the corners
    Right click on picture to hyperlink to a website
  • To add a picture from the Internet
    Click on the picture so it is in its own page
    Click on URL
    Paste into URL box
  • To add a picture from Google
    Type a search term
    Choose a type from the dropdown menuand then click on Search Images
    Click on the picture you will use and then click Select
    Warning: Be aware when using this with children that a limited number of images are shown (as they are free Creative Commons) and they are not always appropriate.
  • To add a picture from Picasa
    Click on a folder of photos
    Click on the picture you will use and then click Select
    If you have a blog, your photos are automatically saved to Picasa
  • Hyperlink to websites by highlighting text and then clicking on the Hyperlink button
    Paste in the address, click OK
    Quick tip:
    Paste the internet address straight onto the page and press the Space bar after. The link will be highlighted.
  • Hyperlink to email addresses by highlighting text and then clicking on the Hyperlink button
    Type in the email, click OK
    Quick tip:
    Paste the email address straight onto the page and press the Space bar after. The link will be highlighted.
  • A Bookmark is a pointer that you can hyperlink to
    Before you hyperlink, click on where the bookmark will go in a document
    Go to Insert Bookmark, repeat for other ‘Bookmarks’
    Link to the Bookmark by highlighting text (to hyperlink)or photos, click on the Hyperlinkbutton andchoose Bookmark
    Select the BookmarkClick OK
  • Type 3/4press space, converts to ¾
    Type (c) press space, converts to ©.
    Create your own autocorrects, click Tools - Preferences, and enter words into the list.
    Click OK
  • Save a copy of a file by going to File – Make a Copy, you can make copies of files that other people have allowed you access to
    Look at previous versionsby going to File – SeeRevision History
    Click on a revision date, the colours show who edited and what they changed.
  • Download a Google Doc toyour computer
    Go to File – Download as
    Choose a setting
    You will be asked if you wouldlike to Save the file or Openwith…
  • Go to File – Page Setupto set your printing options
    If you want Page numbers to show then press cancel and go to Insert page number (choose from Top of page or bottom of page)
    Go to File – Print
    Click Print, check the settings and then click Print
  • Go to Insert – Drawing
    Use the Drawing tools to create graphics
    Use the Shape tools to create mindmaps or flow charts
    Add text or pictures by clicking on the text button or picture button
    Click Save and Close when finished
  • Highlight the text
    Go to Insert – Comment
    Type and click Comment
    Add to discussion, click on the comment. add new post, click Reply
    Others can add to the comments by following the above instruction
    The discussion can be resolved and removed from the page but can still be accessed through the Comments button
  • The discussion can be resolved and removed from the page by clicking on the comment and selecting Resolve
    It can still be accessed through the Comments buttonand selecting ‘Show Comment Stream’
    You can read the comment or you can choose to reopen the comment stream
    You can also click on Documentstats to see activity
  • Click at the end of the word that the Footnote refers to
    Go to Insert – Footnote
    Type in the Footnote (you are take to the bottom of the page
    When you return to thetop of the page there will be a number after the word you last clicked on relating to the footnote
    If you want to delete a footnote, delete text in the usual way
  • Click where you would like the symbol to go
    Go to Insert – Special Characters
    Click on a character
    Click on OK
  • Click where you would like the line to go
    Go to Insert –Horizontal Line
    It will appear
    Click where you would like to insert the page break
    Go to Insert – Page Break
    Default view is paginated, go to View –Document view – Compact if you would like
    Your document to flow
  • Go to Insert – Header or Insert - Footer
    Type in a heading, change fonts, styles, size and colour, insert symbols or pictures
  • Make headings in your document by highlighting the text that is going to be a heading
    Goto Normal Text dropdown menu and select one of the heading formats (repeat for all headings)
    Click where the Table of Contents will go
    Go to Insert – Table of Contents
    The Table of Contents will appear
    If you add more headings click on the refresh button to add more headings
  • Translate the document into another language
    Go to Tools – Translate Document
    Choose a Language from the dropdown menu
    Click OK
    You will return to a copy of thedocument and it will be fully translated
  • Find a definition of a word
    Highlight the word
    Go to Tools – Define
    The definition willappear
    Find word count of your document
    Go to Tools – Word Count
    The Word Count willappear
  • Insert a Table by going to Table – Insert Table
    Click and drag to select number of cells
    Type in cells
  • Border Colours
    Click in a cell
    Go to Table –Table Properties
    Under TableBorder select a colour and line width, click OK
    Cell Colours
    Highlight the cells to be coloured
    Go to Table – Table Properties
    Click on CellBackground Colour, select a colour
    Click on OK
  • Cell Dimension
    Click in a cell or highlight columns or rows
    Go to Table – Table Properties
    Set desired Column width by typing in a number
    Set desired row height by typing in a number
    Click OK
  • Insert pictures
    Click in a cell, click on Insert Image
    Click on Choose File, find a picture, click Open, then click OK
    The picture will be in the table
  • Click in a cell
    Go to Table and select
  • Start at Google Docs Home page
    Click the Upload button.
    Click on Files or Folders. (Click Open)
    Or you can drag and drop files from your computer into your Docs list
    Click Start Upload.
    Click on the file name when upload is finished, click on the file nameto view.
  • Change your View
    Click View - Compact Controls
    This will give you more space to edit with
    Go back to View – Compact Controls to revert to original view
  • You can share documents with others
    Click on the Share button
    Type in the email addressesof the recipients or click onchoose from Contacts (seemore about this on next slide)
    Click Share and Save
    Click Done
  • You can share documents with others and send as a group
    Click on the Share button
    Click in the Add People click on Choose from Contacts
    Click on Search and start typing a name, clickon it if it is the right name continue until you have all the names you require. If you want to make them a new group then click on Saveas Group.
    Click Done. Click and Share and Save. Click Done.
    For more choices see following slides.
  • You can share documents with others and send as a group
    Click on the Share button
    Click in the Add People click on Choose from Contacts
    Click on a group
    Click on All next to Select. If you want to make them a new group then click on Saveas Group.
    Click Done. Click and Share and Save. Click Done.
  • Embed your documents into a Wiki or Blog
    Go to Collaborate
    Click Publish to the Web
    Click on Start Publishing
    Click OK
  • Embed your documents into a Wiki or Blog
    You can copy the link to send to others so that they can access the document
    OR
    Copy the embed code to embedinto wikis and blogs
    Click Close
  • Click on the Edit button in your Wiki
    Click on the Widget button in the toolbar and then Other
    Paste the code in
    You might have to add a little bit extra code to set the size of the Google Doc
  • Click on the HTML button in your blog
    Click where the Doc is going to go
    Paste the code in
    You might have to add a little bit extra code to set the size of the Google Doc