Education Version
Set your Time zone
• Click on Settings
• Click on Settings in the list
• Check that you are in the
right time zone
• Click...
Create New Document
• Click on Create
• Choose Document
• Click on Untitled
document and
type a name for
your file
• Click...
Set the default page size
• Go to File- Page
Setup
• Change your
margins
• Change your
Paper Size
• Change your
page colou...
Add New Fonts
• Go to the Font
dropdown menu
• Scroll to the end and
click on Add Fonts
• Click on the Fonts you
want and ...
Add a Header and a Footer
• Go to Insert – Header or Insert - Footer
• Type in a heading, change fonts, styles, size and
c...
Add a Picture
• Go to Insert –Image or click on the Image button
• Click on Choose an
image to upload
• Find the picture o...
Fixed position and inline
• Default…the picture will fit on the page in an ‘inline
with text’ position
• If you would like...
Add a Webcam picture
• Go to Insert –Picture or click on the Picture button
• Click on Take a Snapshot
• Click Allow and C...
Add a Picture from Google
• Click on the picture
• Click on Full Size image
• Click on URL,
highlight and copy
• Go back t...
Add a Picture from your album
• Click on Insert a picture
• Click on a folder of
photos
• Click on the picture
you will us...
Add a Picture from your Drive
• Click on Insert a picture
• Click on Google Drive
• Click on My Drive
• Click on the pictu...
Add a Picture using Research
• Type in the research term
• Click on the scroll arrow to
see more graphics
• Click and drag...
Research Tool
• Go to Tools – Research
• Type in Research word
To add a picture
• Click and drag the picture of your
choic...
Hyperlink a Picture
• Click on the picture
• Right-click on
the picture
• Click on Link
• Paste in the Internet
address th...
Hyperlink to a Website
• Hyperlink to websites by highlighting text and
then clicking on the Hyperlink button
• Paste in t...
Hyperlink to an email
• Hyperlink to email addresses by highlighting
text and then clicking on the Hyperlink button
• Type...
Insert drawing
• Go to Insert – Drawing
• Use the Drawing tools to create graphics
• Use the Shape tools to create mindmap...
• Insert a Table by going to
Table –
Insert Table
• Click and drag to select
number of cells
• Type in cells
Tables
Format Tables
Border Colours
• Click in a cell
• Go to Table –Table
Properties
• Under Table Border select
a colour and li...
Format Tables
Cell Dimension
• Click in a cell or highlight
columns or rows
• Go to Table – Table
Properties
• Set desired...
More with tables
• Insert pictures
• Click in a cell, click on
Insert Image
• Click on Choose File, find
a picture, click ...
Add, delete rows or columns
• Click in a cell
• Go to Table and select
Typing tricks
• Type 3/4 press space,
converts to ¾
• Type (c) press space,
converts to ©.
• Create your own
autocorrects,...
Insert Horizontal Line
• Click where you would like the line to go
• Go to Insert –Horizontal Line
• It will appear
• Clic...
Insert a Bookmark
• A Bookmark is a pointer that you can hyperlink to
• Before you hyperlink, click on where the bookmark ...
Features
• Save a copy of a file by going to File – Make a
Copy, you can make copies of files that
other people have allow...
Features
• Download a Google Doc to
your computer
• Go to File – Download as
• Choose a setting
• You will be asked if you...
Adding Comments
• Highlight the text
• Go to Insert – Comment
• Type and click Comment
• Add to discussion, click on the c...
Adding Comments
• The discussion can be resolved and
removed from the page by clicking on
the comment and selecting Resolv...
Adding Footnotes
• Click at the end of the word that the Footnote
refers to
• Go to Insert – Footnote
• Type in the Footno...
Insert Special Characters
• Click where you would like the
symbol to go
• Go to Insert – Special Characters
• Click on a c...
Add Table of Contents
• Make headings in your document by
highlighting the text that is going to be a heading
• Go to Norm...
Printing
• Go to File – Page Setup
to set your printing options
• If you want Page numbers
to show then press cancel
and g...
Upload Files
Click the Upload button.
Click on Files or Folder
If you are using a browser other than Chrome then…
To load ...
Upload Files
Click the Upload button.
Click on Files
Click Open.
Start at Google Docs Home page
Click on the file name whe...
Extras
• Translate the document into
another language
• Go to Tools – Translate
Document
• Choose a Language from the
drop...
More extras
Change your View
• Click View - Compact Controls
• This will give you more space to edit with
• Go back to Vie...
Extras
• Find a definition of a
word
• Highlight the word
• Go to Tools – Define
• The definition will
appear • Find word ...
Share
You can share documents with others
• Click on the Share button
• Type in the email addresses
of the recipients or c...
Share
You can share documents with others and
send as a group
• Click on the Share button
• Click in the Add People
click ...
Share
You can share documents with others and
send as a group
• Click on the Share button
• Click in the Add People
click ...
Publish to the web
Before you can publish a Doc and embed it on a
website, you need to change it from Private to
Public (o...
Publish and Embed
Embed your documents into a Wiki or
Blog
• Go to File – Publish to the Web
• Click on Start Publishing
•...
Publish and Embed
Embed your documents into a Wiki or Blog
• You can copy the link
to send to others so
that they can acce...
Embed Doc in Wiki
• Click on the Edit button in your Wiki
• Click on the Widget button in the toolbar and
then Other
• Pas...
Embed Doc in Blog
• Click on the HTML button in your blog
• Click where the Doc is going to go
• Paste the code in
• You w...
Organise files and folders
• Click on Create
• Click on Folder
• Type in a name and
click OK
If you are already clicked on...
Add a folder to a folder
• Click on a Folder
• Click on the add a Folder button
• Type in a name and
click OK
• This folde...
Organise files and folders
• Select one or more files
• Click on the Folder icon
• Select which collection the
files will ...
Share folders
• Click on a folder and then
click on the arrow at the
end of the folder
• Click on Share and Share
again
• ...
Make a Template
• Go to your Google Drive
• Select the file
• Go to More
• Click on Submit to Template
Gallery
Make a Template
• Enter in a description
• Select a Category
• Click on Submit Template
Preview is a new useful feature. Click on a document
in a folder or your Drive. Click on the Preview button
Preview
View your documents in two different views.
Look at the top right hand corner of your Google Drive
and click on the view b...
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Google apps drive

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Google Drive for Education

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Google apps drive

  1. 1. Education Version
  2. 2. Set your Time zone • Click on Settings • Click on Settings in the list • Check that you are in the right time zone • Click Save Start at Google Drive Home page
  3. 3. Create New Document • Click on Create • Choose Document • Click on Untitled document and type a name for your file • Click OK Note: the pages will save automatically every few seconds or so Start at Google Drive Home page
  4. 4. Set the default page size • Go to File- Page Setup • Change your margins • Change your Paper Size • Change your page colour if you wish • Click on ‘Set as default’
  5. 5. Add New Fonts • Go to the Font dropdown menu • Scroll to the end and click on Add Fonts • Click on the Fonts you want and click to deselect the fonts you don’t want
  6. 6. Add a Header and a Footer • Go to Insert – Header or Insert - Footer • Type in a heading, change fonts, styles, size and colour, insert symbols or pictures
  7. 7. Add a Picture • Go to Insert –Image or click on the Image button • Click on Choose an image to upload • Find the picture on your hardrive and click Open and then click Select (it may go straight into your doc) • Resize by clicking and dragging on the corners • Right click on picture to hyperlink to a website
  8. 8. Fixed position and inline • Default…the picture will fit on the page in an ‘inline with text’ position • If you would like to move the picture around then select ‘Fixed position’
  9. 9. Add a Webcam picture • Go to Insert –Picture or click on the Picture button • Click on Take a Snapshot • Click Allow and Close • Click on Take Snapshot • Take a few and then select the one you want to use and click Select • Resize by clicking and dragging on the corners
  10. 10. Add a Picture from Google • Click on the picture • Click on Full Size image • Click on URL, highlight and copy • Go back to Google Doc, click on Insert Picture • Click on By URL • Paste into URL box, click Select
  11. 11. Add a Picture from your album • Click on Insert a picture • Click on a folder of photos • Click on the picture you will use and then click Select If you have a blog and you have uploaded photos to it then you have access to them
  12. 12. Add a Picture from your Drive • Click on Insert a picture • Click on Google Drive • Click on My Drive • Click on the picture you will use and then click Select If you have downloaded Google Drive to your computer, you can add your photos by clicking and dragging the folder of photos onto the Google Drive folder.
  13. 13. Add a Picture using Research • Type in the research term • Click on the scroll arrow to see more graphics • Click and drag the picture of your choice onto the Google Doc One of the new features of Google is the Reference tool. Go to Tools - Research
  14. 14. Research Tool • Go to Tools – Research • Type in Research word To add a picture • Click and drag the picture of your choice onto the Google Doc See a Preview • Click on Preview to see a preview of the webpage Insert a Link • Inserts a hyperlinked link on your Doc Cite • Inserts a footnote citing the website
  15. 15. Hyperlink a Picture • Click on the picture • Right-click on the picture • Click on Link • Paste in the Internet address that the photo will link to
  16. 16. Hyperlink to a Website • Hyperlink to websites by highlighting text and then clicking on the Hyperlink button • Paste in the address, click OK Quick tip: Paste the internet address straight onto the page and press the Space bar after. The link will be highlighted.
  17. 17. Hyperlink to an email • Hyperlink to email addresses by highlighting text and then clicking on the Hyperlink button • Type in the email, click OK Quick tip: Paste the email address straight onto the page and press the Space bar after. The link will be highlighted.
  18. 18. Insert drawing • Go to Insert – Drawing • Use the Drawing tools to create graphics • Use the Shape tools to create mindmaps or flow charts • Add text or pictures by clicking on the text button or picture button Click Save and Close when finished
  19. 19. • Insert a Table by going to Table – Insert Table • Click and drag to select number of cells • Type in cells Tables
  20. 20. Format Tables Border Colours • Click in a cell • Go to Table –Table Properties • Under Table Border select a colour and line width, click OK Cell Colours • Highlight the cells to be coloured • Go to Table – Table Properties • Click on Cell Background Colour, select a colour • Click on OK
  21. 21. Format Tables Cell Dimension • Click in a cell or highlight columns or rows • Go to Table – Table Properties • Set desired Column width by typing in a number • Set desired row height by typing in a number • Click OK
  22. 22. More with tables • Insert pictures • Click in a cell, click on Insert Image • Click on Choose File, find a picture, click Open, then click OK • The picture will be in the table
  23. 23. Add, delete rows or columns • Click in a cell • Go to Table and select
  24. 24. Typing tricks • Type 3/4 press space, converts to ¾ • Type (c) press space, converts to ©. • Create your own autocorrects, click Tools - Preferences, and enter words into the list. • Click OK
  25. 25. Insert Horizontal Line • Click where you would like the line to go • Go to Insert –Horizontal Line • It will appear • Click where you would like to insert the page break • Go to Insert – Page Break Insert Page Break for Printing Paginated Default view is paginated, go to View – Document view – Compact if you would like Your document to flow
  26. 26. Insert a Bookmark • A Bookmark is a pointer that you can hyperlink to • Before you hyperlink, click on where the bookmark will go in a document • Go to Insert Bookmark, repeat for other ‘Bookmarks’ • Link to the Bookmark by highlighting text (to hyperlink) or photos, click on the Hyperlink button and choose Bookmark • Select the Bookmark Click OK
  27. 27. Features • Save a copy of a file by going to File – Make a Copy, you can make copies of files that other people have allowed you access to • Look at previous versions by going to File – See Revision History
  28. 28. Features • Download a Google Doc to your computer • Go to File – Download as • Choose a setting • You will be asked if you would like to Save the file or Open with…
  29. 29. Adding Comments • Highlight the text • Go to Insert – Comment • Type and click Comment • Add to discussion, click on the comment. add new post, click Reply • Others can add to the comments by following the above instruction • The discussion can be resolved and removed from the page but can still be accessed through the Comments button
  30. 30. Adding Comments • The discussion can be resolved and removed from the page by clicking on the comment and selecting Resolve • It can still be accessed through the Comments button and selecting ‘Show Comment Stream’ • You can read the comment or you can choose to reopen the comment stream
  31. 31. Adding Footnotes • Click at the end of the word that the Footnote refers to • Go to Insert – Footnote • Type in the Footnote (you are take to the bottom of the page • When you return to the top of the page there will be a number after the word you last clicked on relating to the footnote • If you want to delete a footnote, delete text in the usual way
  32. 32. Insert Special Characters • Click where you would like the symbol to go • Go to Insert – Special Characters • Click on a character • Click on OK
  33. 33. Add Table of Contents • Make headings in your document by highlighting the text that is going to be a heading • Go to Normal Text dropdown menu and select one of the heading formats (repeat for all headings) • Click where the Table of Contents will go • Go to Insert – Table of Contents • The Table of Contents will appear • If you add more headings click on the refresh button to add more headings
  34. 34. Printing • Go to File – Page Setup to set your printing options • If you want Page numbers to show then press cancel and go to Insert page number (choose from Top of page or bottom of page) • Go to File – Print • Click Print, check the settings and then click Print
  35. 35. Upload Files Click the Upload button. Click on Files or Folder If you are using a browser other than Chrome then… To load a folder you will need to do the following (Click on Enable folder upload) You may get this message Install the applet as instructed Start at Google Drive Home page
  36. 36. Upload Files Click the Upload button. Click on Files Click Open. Start at Google Docs Home page Click on the file name when upload is finished, click on the file name to view.
  37. 37. Extras • Translate the document into another language • Go to Tools – Translate Document • Choose a Language from the dropdown menu • Click OK • You will return to a copy of the document and it will be fully translated
  38. 38. More extras Change your View • Click View - Compact Controls • This will give you more space to edit with • Go back to View – Compact Controls to revert to original view
  39. 39. Extras • Find a definition of a word • Highlight the word • Go to Tools – Define • The definition will appear • Find word count of your document • Go to Tools – Word Count • The Word Count will appear
  40. 40. Share You can share documents with others • Click on the Share button • Type in the email addresses of the recipients or click on choose from Contacts (see more about this on next slide) • Click Share and Save • Click Done
  41. 41. Share You can share documents with others and send as a group • Click on the Share button • Click in the Add People click on Choose from Contacts Click on Search and start typing a name, click on it if it is the right name continue until you have all the names you require. If you want to make them a new group then click on Save as Group. Click Done. Click and Share and Save. Click Done. For more choices see following slides.
  42. 42. Share You can share documents with others and send as a group • Click on the Share button • Click in the Add People click on Choose from Contacts Click on a group Click on All next to Select. If you want to make them a new group then click on Save as Group. Click Done. Click and Share and Save. Click Done.
  43. 43. Publish to the web Before you can publish a Doc and embed it on a website, you need to change it from Private to Public (otherwise People won’t be able to see it) • Click on the Share button on the top right hand side of page • Change the Private to Public on the Web by clicking on the Change button and selecting Public. Click Save and then Done
  44. 44. Publish and Embed Embed your documents into a Wiki or Blog • Go to File – Publish to the Web • Click on Start Publishing • Click OK
  45. 45. Publish and Embed Embed your documents into a Wiki or Blog • You can copy the link to send to others so that they can access the document OR • Copy the embed code to embed into wikis and blogs • Click Close
  46. 46. Embed Doc in Wiki • Click on the Edit button in your Wiki • Click on the Widget button in the toolbar and then Other • Paste the code in • You will have to add a little bit extra code to set the size of the Google Doc (add what is in yellow)
  47. 47. Embed Doc in Blog • Click on the HTML button in your blog • Click where the Doc is going to go • Paste the code in • You will have to add a little bit extra code to set the size of the Google Doc (add what is in yellow)
  48. 48. Organise files and folders • Click on Create • Click on Folder • Type in a name and click OK If you are already clicked on a Folder, this new Folder will go in it.
  49. 49. Add a folder to a folder • Click on a Folder • Click on the add a Folder button • Type in a name and click OK • This folder will now be added to the folder you are in
  50. 50. Organise files and folders • Select one or more files • Click on the Folder icon • Select which collection the files will go into • The second method is to drag the files onto the collections There are 2 ways to organise your files 1. 2. Click on Home
  51. 51. Share folders • Click on a folder and then click on the arrow at the end of the folder • Click on Share and Share again • Type in the email addresses of the recipients or click on choose from Contacts • Click Done
  52. 52. Make a Template • Go to your Google Drive • Select the file • Go to More • Click on Submit to Template Gallery
  53. 53. Make a Template • Enter in a description • Select a Category • Click on Submit Template
  54. 54. Preview is a new useful feature. Click on a document in a folder or your Drive. Click on the Preview button Preview
  55. 55. View your documents in two different views. Look at the top right hand corner of your Google Drive and click on the view buttons View
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